Staff Training Program (Internal) Overview:

●​ Total Duration: 3 Weeks

●​ Session Length: 2 hours every Saturday (6 hours total)
●​ Objective: Equip employees with essential digital skills for daily work, improve
communication and document management, and lay the groundwork for scalable growth
in a technology-driven business.

Week 1: Basic Digital Tools for Communication & File Management

Objective:

Introduce employees to the core tools needed for digital communication, file storage, and basic
document management.

1. Gmail & Email Etiquette

●​ Setting Up and Organizing Gmail:

○​ Creating and managing a professional Gmail account.
○​ Organizing the inbox using labels, folders, and filters.
●​ Writing Professional Emails:
○​ Composing, replying, and forwarding emails.
○​ Email Etiquette: Appropriate subject lines, professional language, formatting,
and tone.
○​ Attachments: How to attach and send files (documents, images, etc.).
●​ Activity:
○​ Compose and send a professional email with proper etiquette.
○​ Organize emails using labels/folders in Gmail.

2. Cloud Storage & Digital File Management (Google Drive)

●​ Understanding Cloud Storage:

○​ Benefits of cloud storage (Google Drive).
○​ Uploading and Organizing Files:
■​ Creating folders and subfolders.
■​ Uploading documents (Word, Excel, PDFs) and images.
●​ Sharing Files and Collaboration:
○​ Sharing files with colleagues and managing file permissions (view, comment,
edit).
 ○​ Real-time collaboration in Google Docs.
●​ Activity:
○​ Organize a set of documents into folders in Google Drive.
○​ Share a document with a colleague and set appropriate permissions.

Week 2: Document Creation, Editing, and Collaboration Tools

Objective:

Focus on creating, formatting, and collaborating on documents and spreadsheets. This week
will include basics and intermediate skills.

1. Microsoft Word / Google Docs (Document Creation)

●​ Creating, Editing, and Formatting Documents:

○​ How to create a new document.
○​ Basic formatting (font styles, sizes, alignment).
○​ Inserting images, tables, and links into documents.
○​ Page setup, margins, and adding page numbers.
●​ Collaboration Features:
○​ Google Docs: Sharing, comments, and suggestions.
○​ Real-time collaboration with colleagues.
●​ Activity:
○​ Create a simple business report with headings, bullet points, and images.
○​ Share the document for collaboration and practice commenting.

2. Microsoft Excel / Google Sheets (Spreadsheets & Data Management)

●​ Basic Spreadsheet Skills:

○​ Overview of rows, columns, and cells.
○​ Basic formatting (cell color, font, borders, resizing columns).
○​ Data Entry & Organization: How to input data (numbers, text, dates).
●​ Basic Formulas:
○​ Using SUM, AVERAGE, COUNT, and basic arithmetic formulas.
○​ Sorting and filtering data.
●​ Activity:
○​ Create a sales tracking sheet (columns for product name, price, quantity, total
cost).
○​ Use basic formulas to calculate totals and averages.
3. Google Calendar (Scheduling & Time Management)

●​ Using Google Calendar for Scheduling:

○​ Setting up and managing appointments and meetings.
○​ Recurring Events: How to create and manage recurring meetings or tasks.
○​ Inviting guests and managing notifications.
●​ Time Management Features:
○​ Setting reminders, daily tasks, and syncing calendar with other devices.
●​ Activity:
○​ Schedule a team meeting and invite colleagues.
○​ Set a recurring reminder for a weekly task.

Week 3: Advanced Digital Tools for Presentations, PDFs, and File Editing

Objective:

Introduce tools for creating presentations, editing PDFs, and mastering digital document
workflows. Focus on the more advanced functionalities.

1. Microsoft PowerPoint / Google Slides (Presentations)

●​ Creating & Designing Presentations:

○​ Choosing templates and themes.
○​ Adding and formatting text, images, and videos.
○​ Creating and organizing slides for a clear message.
●​ Advanced Features:
○​ Animations & Transitions: Adding effects to text and images.
○​ Collaborating and sharing presentations for feedback.
●​ Activity:
○​ Create a 3-slide business presentation with a title, content, and image.
○​ Add a transition effect between slides.

2. PDF Creation and Editing Tools

●​ Creating PDFs:
○​ Converting Word or Google Docs into PDFs.
●​ Editing PDFs:
 ○​ How to edit, merge, split, and compress PDFs using tools like Adobe Acrobat or
Smallpdf.
○​ Adding Signatures to PDFs.
○​ Converting PDFs to editable formats (e.g., from PDF to Word or Excel).
●​ Activity:
○​ Convert a Google Doc to a PDF and then merge two PDFs into one document
using Smallpdf.

3. Advanced Digital File Management

●​ Organizing Large Files:

○​ Best practices for organizing large files (presentations, reports, images) on
Google Drive.
○​ Naming conventions: How to create clear and consistent file names.
○​ Search tips: Using Google Drive search effectively.
●​ Backup and Recovery:
○​ Setting up backup options for important business documents.
○​ Restoring previous versions of files from Google Drive.
●​ Activity:
○​ Organize a folder with multiple files (documents, PDFs, images) and use Google
Drive’s search features to locate specific items.
○​ Set up a backup for an important document.

Summary of the Program:

●​ Week 1: Focus on email management, digital file storage, and basic document
management (Gmail, Google Drive).
●​ Week 2: Build skills in document creation (Word/Docs), spreadsheet management
(Excel/Sheets), and calendar scheduling (Google Calendar).
●​ Week 3: Focus on advanced tools for presentations (PowerPoint/Slides), PDF
management, and file organization.

Expected Outcomes:

By the end of this 3-week training:

●​ Employees will be proficient in using cloud storage, email, and task management
tools (Google Drive, Gmail, Google Calendar).
 ●​ They will be able to create and edit documents (Word/Docs), manage data in
spreadsheets (Excel/Sheets), and make presentations (PowerPoint/Slides).
●​ Employees will understand how to work with PDF files and organize documents
effectively for smooth collaboration.

This sequential, skill-building approach ensures that employees can grasp the tools gradually
and apply them effectively in their day-to-day tasks, ultimately preparing them for future
scalability and ERP implementation.

Below is a training script based on the 3-week program, including what content to cover during
each session and what type of slides to create. The script follows the logical flow from basics
to more advanced concepts, with each training session structured to maximize learning and
engagement.

Week 1: Basic Digital Tools for Communication & File Management

Session Overview:

●​ Goal: Introduce employees to email management, digital file storage, and basic
document management.
●​ Duration: 2 hours
●​ Tools Covered: Gmail, Google Drive, Email Etiquette, PDF creation.

Slide 1: Introduction to Digital Tools

●​ Slide Content:
○​ Welcome & Overview of Today’s Session
○​ Training Goals
■​ Introduction to Gmail & Email Etiquette
■​ File Management with Google Drive
■​ Introduction to PDFs

Script:
 ●​ "Welcome, everyone! Today, we’re going to get familiar with a few essential tools that will
make your work easier and more efficient. We will cover managing emails with Gmail,
how to store and organize documents using Google Drive, and how to create and
manage PDF files."

Slide 2: Gmail Basics

●​ Slide Content:
○​ Title: "Getting Started with Gmail"
○​ Key Points:
■​ How to set up and organize your inbox
■​ Labels, folders, and filters
■​ Writing professional emails
■​ Basic email etiquette

Script:

●​ "First, we’re going to look at Gmail, which will be your main communication tool. We will
discuss how to set up folders and labels to stay organized. We'll also go through some
key email etiquette rules that will help you write clear and professional emails."

Slide 3: Gmail Activity

●​ Slide Content:
○​ Title: "Activity: Organizing Your Gmail"
○​ Activity Instructions:
■​ Create a new email and organize it with labels.
■​ Set up a filter for important emails.

Script:

●​ "Now, I want you to log into your Gmail account. Create a new email and organize it
using labels and folders. You can also set up a filter for any important emails, like those
from customers or team members."

Slide 4: Introduction to Google Drive

●​ Slide Content:
○​ Title: "Managing Files with Google Drive"
 ○​ Key Points:
■​ Creating and organizing folders
■​ Uploading and sharing files
■​ Collaborative features (real-time editing)

Script:

●​ "Next, let’s talk about Google Drive, a tool for storing and sharing files. Google Drive
makes it easy to organize your documents and collaborate with others in real-time.
Today, we’ll go through how to upload, organize, and share files."

Slide 5: Google Drive Activity

●​ Slide Content:
○​ Title: "Activity: Organize Your Files"
○​ Activity Instructions:
■​ Create a folder in Google Drive.
■​ Upload a document to the folder.
■​ Share the folder with a colleague.

Script:

●​ "Now, let’s dive into Google Drive. Create a folder for your documents, upload a file into
it, and practice sharing it with a colleague. Remember, you can adjust who can view or
edit the files."

Slide 6: Introduction to PDF Tools

●​ Slide Content:
○​ Title: "Working with PDFs"
○​ Key Points:
■​ How to create a PDF from Word/Google Docs
■​ Basic PDF editing (merging, splitting)
■​ Signing PDFs

Script:

●​ "Lastly, let’s take a look at PDFs, which are often used for contracts, reports, and
important documents. We’ll learn how to convert a document to a PDF and use basic
editing tools like merging and splitting PDF files."
Slide 7: PDF Activity

●​ Slide Content:
○​ Title: "Activity: Convert and Edit PDF"
○​ Activity Instructions:
■​ Convert a Google Doc to PDF.
■​ Merge two PDFs into one.

Script:

●​ "Now, let’s practice converting a Google Doc to PDF and merging two PDFs into one
using an online tool like Smallpdf. This will help you prepare important documents to
send out in a professional format."

Week 2: Document Creation, Editing, and Collaboration Tools

Session Overview:

●​ Goal: Learn how to create and edit documents, work with spreadsheets, and use Google
Calendar for scheduling.
●​ Duration: 2 hours
●​ Tools Covered: Google Docs/Word, Google Sheets/Excel, Google Calendar.

Slide 1: Introduction to Document Creation Tools

●​ Slide Content:
○​ Title: "Document Creation and Collaboration"
○​ Key Points:
■​ Google Docs/Word basics (formatting, styles)
■​ Introduction to Google Sheets/Excel
■​ Using Google Calendar for scheduling

Script:

●​ "This week, we’re going to focus on document creation and collaboration. We’ll explore
how to use Google Docs or Word to create professional documents, and then look at
Google Sheets or Excel for organizing data. Lastly, we’ll learn how to use Google
Calendar to schedule meetings and tasks."
Slide 2: Google Docs / Microsoft Word

●​ Slide Content:
○​ Title: "Creating Documents with Google Docs / Word"
○​ Key Points:
■​ Creating a new document and setting up styles (headings, bullet points)
■​ Formatting text, inserting images, and tables
■​ Collaboration tools (comments and suggestions)

Script:

●​ "Let’s start with Google Docs or Word, which are essential tools for creating documents.
We’ll go over how to format text, insert images and tables, and collaborate with
colleagues using comments and suggestions."

Slide 3: Google Docs Activity

●​ Slide Content:
○​ Title: "Activity: Create and Share a Document"
○​ Activity Instructions:
■​ Create a document (e.g., meeting notes or a report).
■​ Format it with headings and bullet points.
■​ Share it with a colleague for feedback.

Script:

●​ "Now, open Google Docs or Word and create a simple document, such as meeting notes
or a product report. Format it with headings and bullet points, then share it with a
colleague for feedback using the commenting feature."

Slide 4: Introduction to Google Sheets / Excel

●​ Slide Content:
○​ Title: "Working with Google Sheets / Excel"
○​ Key Points:
■​ Basic navigation and data entry
■​ Basic formulas (SUM, AVERAGE, COUNT)
■​ Sorting and filtering data

Script:
 ●​ "Next, we’ll dive into Google Sheets or Excel, which are powerful tools for managing
data. We’ll cover how to input data, use basic formulas like SUM and AVERAGE, and
sort and filter data for better organization."

Slide 5: Google Sheets Activity

●​ Slide Content:
○​ Title: "Activity: Create a Simple Spreadsheet"
○​ Activity Instructions:
■​ Create a basic sales tracker using columns for product, price, quantity,
and total cost.
■​ Use formulas to calculate totals and averages.

Script:

●​ "Now, let’s create a basic sales tracker in Google Sheets. Use columns for product
names, price, quantity, and total cost. Don’t forget to use the SUM formula to calculate
totals and AVERAGE for average price."

Slide 6: Introduction to Google Calendar

●​ Slide Content:
○​ Title: "Managing Time with Google Calendar"
○​ Key Points:
■​ Setting up appointments and events
■​ Creating recurring events
■​ Inviting guests and setting reminders

Script:

●​ "Finally, we’ll look at Google Calendar. This tool will help you schedule meetings, set
reminders, and manage recurring events so you never miss an important task."

Slide 7: Google Calendar Activity

●​ Slide Content:
○​ Title: "Activity: Schedule a Meeting"
○​ Activity Instructions:
■​ Create an event (e.g., a team meeting).
 ■​ Invite colleagues and set a reminder.

Script:

●​ "Now, let’s schedule a team meeting on Google Calendar. Invite colleagues, set a
reminder, and explore the options for recurring meetings."

Week 3: Advanced Digital Tools for Presentations, PDFs, and File Editing

Session Overview:

●​ Goal: Learn to create presentations, work with PDFs, and understand advanced file
management.
●​ Duration: 2 hours
●​ Tools Covered: PowerPoint/Google Slides, PDF tools, advanced file management.

Slide 1: Introduction to Presentations

●​ Slide Content:
○​ Title: "Creating Professional Presentations"
○​ Key Points:
■​ Using PowerPoint / Google Slides
■​ Adding and formatting text, images, and multimedia
■​ Using animations and transitions

Script:

●​ "In this session, we’ll learn to create impactful presentations using PowerPoint or Google
Slides. We’ll explore how to format slides, add multimedia, and make your presentations
more dynamic with animations and transitions."

Slide 2: PowerPoint / Google Slides Basics

●​ Slide Content:
○​ Title: "Creating and Formatting Slides"
○​ Key Points:
■​ Inserting text, images, and graphs
■​ Slide design tips
 ■​ Transitions and animations

Script:

●​ "Let’s dive into creating slides. We’ll cover text formatting, adding images, and inserting
graphs. We’ll also look at slide design tips to keep your presentations clean and
professional."

Slide 3: Presentation Activity

●​ Slide Content:
○​ Title: "Activity: Create a Simple Presentation"
○​ Activity Instructions:
■​ Create a 3-slide presentation (e.g., company overview).
■​ Add text, an image, and apply a transition between slides.

Script:

●​ "Now, create a simple 3-slide presentation introducing your team or showcasing a

product. Add text, insert an image, and apply a smooth transition between slides."

Slide 4: Working with PDFs

●​ Slide Content:
○​ Title: "Editing and Managing PDFs"
○​ Key Points:
■​ How to create a PDF from Word or Docs
■​ Merging, splitting, and editing PDFs

Script:

●​ "Now, let’s look at PDFs, which are great for final documents. We’ll cover how to create
PDFs from Word or Docs and how to edit them using online tools like Smallpdf."

Slide 5: PDF Tools Activity

●​ Slide Content:
○​ Title: "Activity: Convert and Merge PDFs"
○​ Activity Instructions:
■​ Convert a document to PDF.
 ■​ Merge two PDFs into one using Smallpdf.

Script:

●​ "Let's practice converting a Google Doc to PDF and merging two PDFs into one using
Smallpdf. This is useful when dealing with contracts and reports."

Slide 6: Advanced File Management

●​ Slide Content:
○​ Title: "Advanced File Organization"
○​ Key Points:
■​ Best practices for naming files and organizing large volumes of
documents
■​ Using Google Drive search effectively

Script:

●​ "Finally, we’ll go over advanced file management. We’ll discuss best practices for
naming and organizing your files and how to use Google Drive’s search features to
quickly find documents."

Slide 7: Final Activity

●​ Slide Content:
○​ Title: "Final Activity: Organize Files"
○​ Activity Instructions:
■​ Organize a folder in Google Drive.
■​ Name files according to best practices and use Google Drive’s search.

Script:

●​ "Let’s wrap up with one last activity. Organize a set of files into folders, apply consistent
naming conventions, and use Google Drive’s search to find specific files."

This script will guide you through each lesson while also incorporating the necessary slides for
visual support, helping employees engage with the content better.