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IT Training Module Structure

The training program spans 3 weeks, focusing on equipping employees with essential digital skills for improved communication, document management, and scalable growth. Each week covers different topics, including email management and cloud storage in Week 1, document creation and spreadsheet management in Week 2, and advanced tools for presentations and PDF management in Week 3. By the end of the program, employees will be proficient in using various digital tools to enhance their daily work efficiency.

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Srishti
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2 views

IT Training Module Structure

The training program spans 3 weeks, focusing on equipping employees with essential digital skills for improved communication, document management, and scalable growth. Each week covers different topics, including email management and cloud storage in Week 1, document creation and spreadsheet management in Week 2, and advanced tools for presentations and PDF management in Week 3. By the end of the program, employees will be proficient in using various digital tools to enhance their daily work efficiency.

Uploaded by

Srishti
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Training Program Overview:

●​ Total Duration: 3 Weeks


●​ Session Length: 2 hours every Saturday (6 hours total)
●​ Objective: Equip employees with essential digital skills for daily work, improve
communication and document management, and lay the groundwork for scalable growth
in a technology-driven business.

Week 1: Basic Digital Tools for Communication & File Management

Objective:

Introduce employees to the core tools needed for digital communication, file storage, and basic
document management.

1. Gmail & Email Etiquette

●​ Setting Up and Organizing Gmail:


○​ Creating and managing a professional Gmail account.
○​ Organizing the inbox using labels, folders, and filters.
●​ Writing Professional Emails:
○​ Composing, replying, and forwarding emails.
○​ Email Etiquette: Appropriate subject lines, professional language, formatting,
and tone.
○​ Attachments: How to attach and send files (documents, images, etc.).
●​ Activity:
○​ Compose and send a professional email with proper etiquette.
○​ Organize emails using labels/folders in Gmail.

2. Cloud Storage & Digital File Management (Google Drive)

●​ Understanding Cloud Storage:


○​ Benefits of cloud storage (Google Drive).
○​ Uploading and Organizing Files:
■​ Creating folders and subfolders.
■​ Uploading documents (Word, Excel, PDFs) and images.
●​ Sharing Files and Collaboration:
○​ Sharing files with colleagues and managing file permissions (view, comment,
edit).
○​ Real-time collaboration in Google Docs.
●​ Activity:
○​ Organize a set of documents into folders in Google Drive.
○​ Share a document with a colleague and set appropriate permissions.

Week 2: Document Creation, Editing, and Collaboration Tools

Objective:

Focus on creating, formatting, and collaborating on documents and spreadsheets. This week
will include basics and intermediate skills.

1. Microsoft Word / Google Docs (Document Creation)

●​ Creating, Editing, and Formatting Documents:


○​ How to create a new document.
○​ Basic formatting (font styles, sizes, alignment).
○​ Inserting images, tables, and links into documents.
○​ Page setup, margins, and adding page numbers.
●​ Collaboration Features:
○​ Google Docs: Sharing, comments, and suggestions.
○​ Real-time collaboration with colleagues.
●​ Activity:
○​ Create a simple business report with headings, bullet points, and images.
○​ Share the document for collaboration and practice commenting.

2. Microsoft Excel / Google Sheets (Spreadsheets & Data Management)

●​ Basic Spreadsheet Skills:


○​ Overview of rows, columns, and cells.
○​ Basic formatting (cell color, font, borders, resizing columns).
○​ Data Entry & Organization: How to input data (numbers, text, dates).
●​ Basic Formulas:
○​ Using SUM, AVERAGE, COUNT, and basic arithmetic formulas.
○​ Sorting and filtering data.
●​ Activity:
○​ Create a sales tracking sheet (columns for product name, price, quantity, total
cost).
○​ Use basic formulas to calculate totals and averages.
3. Google Calendar (Scheduling & Time Management)

●​ Using Google Calendar for Scheduling:


○​ Setting up and managing appointments and meetings.
○​ Recurring Events: How to create and manage recurring meetings or tasks.
○​ Inviting guests and managing notifications.
●​ Time Management Features:
○​ Setting reminders, daily tasks, and syncing calendar with other devices.
●​ Activity:
○​ Schedule a team meeting and invite colleagues.
○​ Set a recurring reminder for a weekly task.

Week 3: Advanced Digital Tools for Presentations, PDFs, and File Editing

Objective:

Introduce tools for creating presentations, editing PDFs, and mastering digital document
workflows. Focus on the more advanced functionalities.

1. Microsoft PowerPoint / Google Slides (Presentations)

●​ Creating & Designing Presentations:


○​ Choosing templates and themes.
○​ Adding and formatting text, images, and videos.
○​ Creating and organizing slides for a clear message.
●​ Advanced Features:
○​ Animations & Transitions: Adding effects to text and images.
○​ Collaborating and sharing presentations for feedback.
●​ Activity:
○​ Create a 3-slide business presentation with a title, content, and image.
○​ Add a transition effect between slides.

2. PDF Creation and Editing Tools

●​ Creating PDFs:
○​ Converting Word or Google Docs into PDFs.
●​ Editing PDFs:
○​ How to edit, merge, split, and compress PDFs using tools like Adobe Acrobat or
Smallpdf.
○​ Adding Signatures to PDFs.
○​ Converting PDFs to editable formats (e.g., from PDF to Word or Excel).
●​ Activity:
○​ Convert a Google Doc to a PDF and then merge two PDFs into one document
using Smallpdf.

3. Advanced Digital File Management

●​ Organizing Large Files:


○​ Best practices for organizing large files (presentations, reports, images) on
Google Drive.
○​ Naming conventions: How to create clear and consistent file names.
○​ Search tips: Using Google Drive search effectively.
●​ Backup and Recovery:
○​ Setting up backup options for important business documents.
○​ Restoring previous versions of files from Google Drive.
●​ Activity:
○​ Organize a folder with multiple files (documents, PDFs, images) and use Google
Drive’s search features to locate specific items.
○​ Set up a backup for an important document.

Summary of the Program:

●​ Week 1: Focus on email management, digital file storage, and basic document
management (Gmail, Google Drive).
●​ Week 2: Build skills in document creation (Word/Docs), spreadsheet management
(Excel/Sheets), and calendar scheduling (Google Calendar).
●​ Week 3: Focus on advanced tools for presentations (PowerPoint/Slides), PDF
management, and file organization.

Expected Outcomes:

By the end of this 3-week training:

●​ Employees will be proficient in using cloud storage, email, and task management
tools (Google Drive, Gmail, Google Calendar).
●​ They will be able to create and edit documents (Word/Docs), manage data in
spreadsheets (Excel/Sheets), and make presentations (PowerPoint/Slides).
●​ Employees will understand how to work with PDF files and organize documents
effectively for smooth collaboration.

This sequential, skill-building approach ensures that employees can grasp the tools gradually
and apply them effectively in their day-to-day tasks, ultimately preparing them for future
scalability and ERP implementation.

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