Training Program Overview:
● Total Duration: 3 Weeks
● Session Length: 2 hours every Saturday (6 hours total)
● Objective: Equip employees with essential digital skills for daily work, improve
communication and document management, and lay the groundwork for scalable growth
in a technology-driven business.
Week 1: Basic Digital Tools for Communication & File Management
Objective:
Introduce employees to the core tools needed for digital communication, file storage, and basic
document management.
1. Gmail & Email Etiquette
● Setting Up and Organizing Gmail:
○ Creating and managing a professional Gmail account.
○ Organizing the inbox using labels, folders, and filters.
● Writing Professional Emails:
○ Composing, replying, and forwarding emails.
○ Email Etiquette: Appropriate subject lines, professional language, formatting,
and tone.
○ Attachments: How to attach and send files (documents, images, etc.).
● Activity:
○ Compose and send a professional email with proper etiquette.
○ Organize emails using labels/folders in Gmail.
2. Cloud Storage & Digital File Management (Google Drive)
● Understanding Cloud Storage:
○ Benefits of cloud storage (Google Drive).
○ Uploading and Organizing Files:
■ Creating folders and subfolders.
■ Uploading documents (Word, Excel, PDFs) and images.
● Sharing Files and Collaboration:
○ Sharing files with colleagues and managing file permissions (view, comment,
edit).
○ Real-time collaboration in Google Docs.
● Activity:
○ Organize a set of documents into folders in Google Drive.
○ Share a document with a colleague and set appropriate permissions.
Week 2: Document Creation, Editing, and Collaboration Tools
Objective:
Focus on creating, formatting, and collaborating on documents and spreadsheets. This week
will include basics and intermediate skills.
1. Microsoft Word / Google Docs (Document Creation)
● Creating, Editing, and Formatting Documents:
○ How to create a new document.
○ Basic formatting (font styles, sizes, alignment).
○ Inserting images, tables, and links into documents.
○ Page setup, margins, and adding page numbers.
● Collaboration Features:
○ Google Docs: Sharing, comments, and suggestions.
○ Real-time collaboration with colleagues.
● Activity:
○ Create a simple business report with headings, bullet points, and images.
○ Share the document for collaboration and practice commenting.
2. Microsoft Excel / Google Sheets (Spreadsheets & Data Management)
● Basic Spreadsheet Skills:
○ Overview of rows, columns, and cells.
○ Basic formatting (cell color, font, borders, resizing columns).
○ Data Entry & Organization: How to input data (numbers, text, dates).
● Basic Formulas:
○ Using SUM, AVERAGE, COUNT, and basic arithmetic formulas.
○ Sorting and filtering data.
● Activity:
○ Create a sales tracking sheet (columns for product name, price, quantity, total
cost).
○ Use basic formulas to calculate totals and averages.
3. Google Calendar (Scheduling & Time Management)
● Using Google Calendar for Scheduling:
○ Setting up and managing appointments and meetings.
○ Recurring Events: How to create and manage recurring meetings or tasks.
○ Inviting guests and managing notifications.
● Time Management Features:
○ Setting reminders, daily tasks, and syncing calendar with other devices.
● Activity:
○ Schedule a team meeting and invite colleagues.
○ Set a recurring reminder for a weekly task.
Week 3: Advanced Digital Tools for Presentations, PDFs, and File Editing
Objective:
Introduce tools for creating presentations, editing PDFs, and mastering digital document
workflows. Focus on the more advanced functionalities.
1. Microsoft PowerPoint / Google Slides (Presentations)
● Creating & Designing Presentations:
○ Choosing templates and themes.
○ Adding and formatting text, images, and videos.
○ Creating and organizing slides for a clear message.
● Advanced Features:
○ Animations & Transitions: Adding effects to text and images.
○ Collaborating and sharing presentations for feedback.
● Activity:
○ Create a 3-slide business presentation with a title, content, and image.
○ Add a transition effect between slides.
2. PDF Creation and Editing Tools
● Creating PDFs:
○ Converting Word or Google Docs into PDFs.
● Editing PDFs:
○ How to edit, merge, split, and compress PDFs using tools like Adobe Acrobat or
Smallpdf.
○ Adding Signatures to PDFs.
○ Converting PDFs to editable formats (e.g., from PDF to Word or Excel).
● Activity:
○ Convert a Google Doc to a PDF and then merge two PDFs into one document
using Smallpdf.
3. Advanced Digital File Management
● Organizing Large Files:
○ Best practices for organizing large files (presentations, reports, images) on
Google Drive.
○ Naming conventions: How to create clear and consistent file names.
○ Search tips: Using Google Drive search effectively.
● Backup and Recovery:
○ Setting up backup options for important business documents.
○ Restoring previous versions of files from Google Drive.
● Activity:
○ Organize a folder with multiple files (documents, PDFs, images) and use Google
Drive’s search features to locate specific items.
○ Set up a backup for an important document.
Summary of the Program:
● Week 1: Focus on email management, digital file storage, and basic document
management (Gmail, Google Drive).
● Week 2: Build skills in document creation (Word/Docs), spreadsheet management
(Excel/Sheets), and calendar scheduling (Google Calendar).
● Week 3: Focus on advanced tools for presentations (PowerPoint/Slides), PDF
management, and file organization.
Expected Outcomes:
By the end of this 3-week training:
● Employees will be proficient in using cloud storage, email, and task management
tools (Google Drive, Gmail, Google Calendar).
● They will be able to create and edit documents (Word/Docs), manage data in
spreadsheets (Excel/Sheets), and make presentations (PowerPoint/Slides).
● Employees will understand how to work with PDF files and organize documents
effectively for smooth collaboration.
This sequential, skill-building approach ensures that employees can grasp the tools gradually
and apply them effectively in their day-to-day tasks, ultimately preparing them for future
scalability and ERP implementation.
