Scribd
Upload
5 views6 pages

Class 4 - Summary - Introduction To MS Excel-II-4150

The document outlines a session on MS Excel covering conditional formatting, cell referencing, and various functions. Key topics include the uses and steps for conditional formatting, the differences between relative and absolute referencing, and the importance and disadvantages of using functions in Excel. Additionally, it details how to perform mathematical, statistical, logical, text manipulation, and date/time operations using Excel functions.

Uploaded by

Pradeesh Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
5 views6 pages

Class 4 - Summary - Introduction To MS Excel-II-4150

The document outlines a session on MS Excel covering conditional formatting, cell referencing, and various functions. Key topics include the uses and steps for conditional formatting, the differences between relative and absolute referencing, and the importance and disadvantages of using functions in Excel. Additionally, it details how to perform mathematical, statistical, logical, text manipulation, and date/time operations using Excel functions.

Uploaded by

Pradeesh Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 6

SUMMARY: INTRODUCTION TO MS EXCEL-II

SESSION OVERVIEW:
By the end of this session, the students will be able to:
● Understand conditional formatting in detail.
● Understand how cell referencing works.
● Perform different functions in MS Excel.
● Understand different data AI tools in MS Excel.

KEY TOPICS AND EXAMPLES:

1. Conditional formatting: (Dataset)

a. Uses:
i. Highlight data based on specified conditions
ii. Aiding in data analysis
iii. Visualization
iv. Error spotting
v. Creating visually appealing reports or dashboards.
b. Steps:
i. Select the data range.
ii. Go to the "Home" tab.
iii. Click "Conditional Formatting."
iv. Choose a rule from the dropdown menu.
v. Set the condition and formatting style.
vi. Click "OK" to apply the formatting.

Figure 1: Representation of different conditional formatting-1

1
Figure 2: Representation of conditional formatting-2

2. Understanding cell referencing in MS Excel:

a. Relative referencing: (Dataset)


● Relative referencing in Excel refers to a method where cell references in
formulas are adjusted based on their relative position to the cell containing
the formula when copied to other cells.
● Relative referencing is the default behavior in Excel, and it's useful for
creating formulas that can be easily copied and applied to different parts of a
worksheet without having to manually adjust cell references.
Example: In the example mentioned below, we can see that in the formula the cells
are automatically being adjusted.

2
Figure 25: Representation relative referencing

b. Absolute referencing: (Dataset)


● Absolute referencing in Excel refers to a method where cell references in
formulas are fixed and do not change when the formula is copied to other
cells. This means that the reference to a specific cell remains constant
regardless of where the formula is copied within the worksheet.
● In absolute referencing, cell references are denoted by adding a dollar sign
($) before the column letter, row number, or both.
● Absolute referencing is useful when you want to refer to a specific cell or
range of cells that should not change when copying formulas to other parts of
the worksheet. This ensures that the formula always refers to the same cells,
regardless of its position within the worksheet.

Example: The below-mentioned is a hypothetical example of total sales.


1. The first diagram shows the utilization of the formula in the data.
2. The second diagram shows the formula not working in relative referencing.
3. The third diagram represents the use of $ for absolute referencing.
4. The fourth diagram represents the results after using $.

3
Figure 26: Represents Absolute referencing

3. A. Importance of Functions in MS Excel:


● Automating Calculations: Functions allow users to automate complex calculations,
saving time and reducing the risk of errors.
● Data Analysis: Excel functions facilitate data analysis by performing statistical,
financial, and mathematical calculations, enabling users to derive insights from their
data.
● Decision Making: Logical functions help users make decisions based on specified
criteria, allowing for conditional formatting, data validation, and dynamic reporting.
● Data Manipulation: Functions enable users to manipulate and transform data, such
as extracting text, splitting strings, or combining values from different cells.
● Customization: Excel functions provide users with the flexibility to customize
formulas and functions based on their specific requirements, allowing for tailored
solutions to unique problems.
● Efficiency: By leveraging built-in functions, users can accomplish tasks more
efficiently, enhancing productivity and streamlining workflow processes.

3. B. Disadvantages of Functions in MS Excel:


● Complexity: As Excel offers a vast array of functions, it can be overwhelming for
users to understand and remember all available functions and their syntax.
● Learning Curve: Learning how to use functions effectively requires time and effort,
especially for complex functions or formulas.

4
● Errors: Misusing functions or inputting incorrect parameters can lead to errors in
calculations, potentially resulting in inaccurate results or decisions.
● Performance Issues: Complex formulas or functions can slow down spreadsheet
performance, especially in large datasets or files with many calculations.
● Limited Functionality: Excel functions have limitations, and some tasks may require
more advanced programming or scripting languages to accomplish.
● Version Compatibility: Functions may behave differently across different versions of
Excel, leading to compatibility issues when sharing files between users with different
versions.

4. Perform different functions in MS Excel: (dataset)

● Mathematical Calculations: Functions like SUM, AVERAGE, MAX, and MIN are
used for basic arithmetic operations and statistical calculations.
● Statistical Analysis: Functions like COUNT, COUNTA, COUNTIF, and SUMIF are
used for counting and summing data based on specified conditions, as well as other
statistical calculations.
● Logical Operations: Functions like IF, AND, OR, and NOT are used to perform
logical operations and make decisions based on specified criteria.
● Text Manipulation: Functions like CONCATENATE, LEFT, RIGHT, and MID are
used to manipulate and concatenate text strings. These operations are majorly used in
data cleaning before the data analysis.
● Date and Time Operations: Functions like TODAY, NOW, DATE, and TIME are
used to work with date and time values and perform calculations based on them.

a. Mathematical functions: (Dataset)


Steps:
● Click on the cell where you want the result of the function to appear.
● Start typing the name of the function you want to use (e.g., SUM,
AVERAGE, MIN, MAX).
● After typing the function name, open parentheses "(" to begin entering
arguments.
● Enter the range of cells or values you want to include in the calculation.
Separate multiple arguments with commas.
● Close parentheses ")" to indicate the end of the function's arguments.
● Press Enter to complete the function. Excel will calculate the result based on
the specified function and arguments.

i. Sum: Adds up numbers in a range.

Figure 3: Representation of SUM function in Excel

5
ii. Average: Calculates the average of numbers in a range.

Figure 4: Representation of the AVERAGE function in Excel

iii. MAX: Finds the maximum number in a range.

Figure 5: Representation of MAX function in Excel

iv. MIN: Finds the minimum number in a range.

Figure 6: Representation of the MIN function in Excel

Datasets:
The instructor will perform all the operations on this Dataset throughout this module.

You might also like