Instruction Kit for Change Request Form

Contents
Instruction Kit for Change Request Form..........................................................................................................1
Contents .........................................................................................................................................................1
ABOUT THIS DOCUMENT..........................................................................................................................2

Part I – Law(s) governing the webform ..................................................................................................2

Instruction Kit for Change Request Form..........................................................................................................3
1 PART I – LAW(S) GOVERNING THE WEBFORM .....................................................................................3
1.1 Purpose of the webform .............................................................................................................................3
1.2 Important Check Points while filling up the webform...................................................................................3
Instruction Kit for Change Request Form..........................................................................................................4

2. PART II – ACCESSING THE CHANGE REQUEST FORM APPLICATION ......................................4

2.1Application Process for Change Request Form .............................................................................................4
2.1.1.1 Option 1 ........................................................................................................................................4
2.1.1.2 Option 2 ........................................................................................................................................4
Instruction Kit for Change Request Form..........................................................................................................5
2.1.2.1 Option 1 .............................................................................................................................................5
Instruction Kit for Change Request Form..........................................................................................................6
2.1.2.2 Option 2 .............................................................................................................................................6
Instruction Kit for Change Request Form..........................................................................................................7

3.PART III – INSTRUCTIONS TO FILL THE WEBFORM....................................................................7

3.1 Specific Instructions to fill ‘Change Request Form’ at Field Level................................................................7
Instruction Kit for Change Request Form..........................................................................................................8
3.2 Other instructions to fill ‘Change Request Form’ ....................................................................................... 10

4. PART IV – KEY POINTS FOR SUCCESSFUL SUBMISSION ........................................................... 11

a. Fee rules................................................................................................................................................... 11
b.Processing Type......................................................................................................................................... 11
c.Useful Links .............................................................................................................................................. 11

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 Instruction Kit for Change Request Form
ABOUT THIS DOCUMENT

This Instruction Kit is designed as a step by step guide to assist the user in filling up the webform. This document
provides references to law(s) governing the webform, guidelines to access the application, instructions to fill the
webform at field level and important check points while filling up the webform along with other instructions to fill
the webform.

User is advised to refer to the respective instruction kit for filing of webform.

This document is divided into following sections:

Part I – Law(s) Governing the webform

Part II– Accessing the Change Request Form application

Part III – Instructions to fill the webform

Part IV – Key points for successful submission

Click on any section link to refer to the particular section.

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 Instruction Kit for Change Request Form

1 PART I – LAW(S) GOVERNING THE WEBFORM

This section is not applicable

1.1 Purpose of the webform

This webform aims to simplify the process of application of Change Request by a Company/Foreign Company/LLP/FLLP.

1.2 Important Check Points while filling up the webform

✓ Please read instructions and guidelines carefully before filling online application forms.
✓ Please attach the required mandatory supporting documents in the specified format only.
✓ Please ensure that applicant of the webform is registered at MCA portal before filing the webform.
✓ Please note that the Company/Foreign company/LLP/FLLP for which the webform is being filed shall be registered with
MCA and shall have a valid and approved CIN/FCRN/LLPIN/FLLPIN
✓ Please ensure that the Company/Foreign Company for which the webform is being filed shall not be under
liquidation/under CIRP.
✓ Please ensure that the DSC attached in the webform is registered on MCA portal against the DIN /DPIN/
PAN / Membership number as provided in the form.
✓ Please ensure that the business user is associated with the company or authorised by the company to e-file on
its behalf.
✓ Please note that the signing authority of the webform shall have valid and non-expired/non-revoked DSC or
valid DIN/DPIN/PAN.
✓ Please note that in case of resubmission, original application of Change Request Form (along with the linked
forms, if applicable) shall be available in the application history of the user and T+15 days (where T is the date
of marking the application as ‘Resubmission Required’) should not have elapsed.
✓ If the space within any of the fields is not sufficient to provide all the information, then additional details can be
provided as an optional attachment to the webform.
✓ Please check for any alerts that are generated using the “Notifications and alerts” function under the ‘My
Workspace’ page in the FO user dashboard on the MCA website.
✓ Please note that this form shall not be filed/ approved for the purpose for which statutory forms/ services are
available on MCA FO portal.
✓ Please note that this form shall not be used/ approved for the purposes for which Back Office functionality is
available with jurisdictional ROC.
✓ Please note that this form is not a substitute of MCA FO tickets by the stakeholders.
✓ The form should be used under exceptional circumstances for the purposes arising out of Court’s/Tribunal’s
directions or orders and for which statutory form or functionality is not available on MCA FO portal.

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 Instruction Kit for Change Request Form

2 PART II – ACCESSING THE CHANGE REQUEST FORM APPLICATION

2.1 Application Process for Change Request Form

2.1.1 Initial Submission

2.1.1.1 Option 1
STEP 1: Access MCA homepage
STEP 2: Login to M CA portal with valid credentials1
STEP 3: Select “MCA services”
STEP 4: Select “Company e-filing”
STEP 5: Select “Approval Services (Registrar of Companies)
STEP 6: Access “Change Request Form”
STEP 7: Enter Co mpany/Foreign company/LLP/FLLP Information2
STEP 8: Search CIN/F CRN/FLLP IN/LLPIN using the search option (optional)3
STEP 9: Select CIN/F CRN/L LPIN/FLLP IN from the dropdown option (optional)4
STEP 10: Fill up the application
STEP 11: Save the webform as a draft (optional)5
STEP 12: Submit the webform
STEP 13: SRN is generated upon submission of webform (The SRN can be used by the user for any
future correspondence with MCA.)
STEP 14: Affix the DSC
STEP 15: Upload the DSC affixed pdf document on MCA portal
STEP 16: Acknowledgement is generated

2.1.1.2 Option 2
STEP 1: Access MCA homepage
STEP 2: Access Change Request Form through search bar on M CA homepage (website search)6
STEP 3: Login to MCA portal with valid credentials

1
In case Option 1 is selected, the user will have an option to either login immediately after accessing the MCA homepage, or login after selecting “Change
Request Form” in case the user is not already logged in.
2
In case the user filling the webform is a Company/Foreign company/LLP/FLLP user then, CIN and company name or FCRN and foreign company name or LLPIN and
LLP name or FLLPIN and FLLP name will be auto-populated based on the user id from which the user logs in.
3
In case the user filling the webform is a Professional user, a search option will be provided on the page allowing the user to search for LLPIN basis name of LLP.
4
In case the user filing the webform is any other business user, a dropdown option containing a list of all the LLPINs’ and corresponding LLP name for LLP’s
where the user is associated shall be displayed
5
The option to save the webform as a draft shall be enabled once the user enters the CIN/FCRN/LLPIN/FLLPIN.
6
In case Option 2 is selected, the user will have an option to either login immediately after accessing the MCA homepage or login after performing the website search.

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 Instruction Kit for Change Request Form

2.1.2 Resubmission

2.1.2.1 Option 1
STEP 1: Access MCA homepage
STEP 2: Login to MCA portal with valid credentials
STEP 3: Access application history through user dashboard
STEP 4: Select Change Request Form application with status as ‘Resubmission required’
STEP 5: Fill up the application
STEP 6: Save the webform as a draft (optional)5
STEP 7: Submit
thewebform.
STEP 8: SRN is updated
STEP 9: Affixing of DSC
STEP 10: Upload the DS C affixed pdf document on MCA portal7
STEP 11: Resubmission of webform (In case the user does not complete re-submission of the form and
upload the DSC affixed pdf document within 24 hours of the SRN update, a SMS and email reminder will be
sent to the user daily for 15 days OR till the time this is submitted, whichever is earlier)
STEP 12: Acknowledgement is generated.

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For the SRN’s that are marked ‘Resubmission required’, the user is required to update the details in the web-form and complete submission (including the upload
of DSC affixed pdf) within 15 days from the date the BO user has sent the SRN back for resubmission.

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 Instruction Kit for Change Request Form

2.1.2.2 Option 2
STEP 1: Click on the link provided in the notification email sent (received for resubmission)
STEP 2: Login to MCA portal with valid credentials
STEP 3: Fill up the application
STEP 4: Save the webform as a draft (optional)5
STEP 5: Submit the
webform
STEP 6: SRN is updated
STEP 7: Affixing of DSC
STEP 8: Upload the DS C affixed pdf document on M CA portal7
STEP 10: Resubmission of webform (In case the user does not complete re-submission of the form and
upload the DSC affixed pdf document within 24 hours of the SRN update, a SMS and email reminder will be
sent to the user daily for 15 days OR till the time this is submitted, whichever is earlier)
STEP 11: Acknowledgement is generated

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 Instruction Kit for Change Request Form

3. PART III – INSTRUCTIONS TO FILL THE WEBFORM

3.1 Specific Instructions to fill ‘Change Request Form’ at Field Level

Instructions to fill ‘Change Request Form’ are tabulated below at field level. Only important fields that require
detailed instructions are explained. Self-explanatory fields are not explained.

Field Field Name Instructions

No.
1 Purpose of the filling form Select the Others from the dropdown list.

1a Others Select any one of the purpose from the dropdown list

i. Correction in master details of Company/LLP

ii. Others

1b Whether Select the Checkbox Either‘Yes or No’ of all the below purposes:

(i) The form is being filed for correction in master data

(ii) The form is being filed in pursuance to Court’s/Tribunal’s
directions
(iii) There is a Statutory Form or service available on MCA-21
Portal for this purpose

2 (a) Corporate Identity Number (CIN) / Limited

Liability Partnership Identification Number
(LLPIN) / FCRN / FLLPIN

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 Instruction Kit for Change Request Form

2 (b) Name of the Company/Foreign These fields shall be pre-filled based on the
Company/LLP/FLLP CIN/LLPIN/FCRN/FLLPIN entered by the user in field
2 (c) Address of registered office of number 2 (a) i.e. “Corporate Identity Number (CIN) / Limited
Company/Foreign Company/LLP/FLLP Liability Partnership Identification Number (LLPIN) / FCRN /
2 (d) Email ID FLLPIN” and shall be non-editable.

3 Brief description of the facts of the case User can enter 4000 Characters

Attachments All the attachments shall be either in pdf or.jpg format. The
maximum size of each individual attachment can be up to 2MB.

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 Instruction Kit for Change Request Form

(a) Optional attachment(s) - if any i. This field can be used to provide any other information.
ii. Please note that the user has an option to upload up to
five optional attachments.
iii. Only Pdf, .Jpeg and .Png files are allowed.

Verification i. Date entered shall be equal to or greater than the date

To the best of my knowledge and belief, the of incorporation of company and system date.
information given in this form and its This field shall be displayed and mandatory in case of
ii.
attachments is correct and complete. I have
both purposes
been authorised by the board of directors'
resolution dated ……………
(DD/MM/YYYY) to sign and submit this
form
To be digitally signed by i. Select relevant option from the dropdown list –
Designation Director/ Manager/ Company Secretary/ CEO and
CFO

Director identification number of the i. In case the person digitally signing the webform is a
Director/Designated Partner or DIN/DPIN or director/– enter \valid DIN.
PAN of the manager or CEO or CFO or ii. In case the person digitally signing the webform is a
Authorised Representative ; or Membership Manager/CEO/CFO/Authorised Representative-
number of the Company Secretary enter a valid income tax PAN.
iii In case the person digitally signing the webform is a
Company Secretary – enter a valid membership
number.

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 Instruction Kit for Change Request Form

3.2 Other instructions to fill ‘Change Request Form’

Buttons Particulars

i. Click the ‘Choose File’ button to browse and select a document that is re-
quired to be attached as a supporting to Form Refund.
ii. All the attachments should be uploaded in .PDF or .jpg or .png format
Choose File The total size of the documents being submitted can be up to 10 MB.
iii. The user has an option to attach multiple files as attachments within the
form.
The user has an option to remove files from the attachment section using the
Remove “Remove” option provided against each attachment.
The user has an option to download the attached file(s) using the “Download”
Download
option provided against each attachment.
i. Click on Save button for saving the application in a draft form at any given
point in time prior to submitting the webform.
ii. This is an optional field and the “Save” option will be enabled only after
entering the CIN/FCRN/LLPIN/FLLPIN.
Save
iii. On saving the webform, all the information filled in the webform will be
saved and can be edited/updated till the time webform is submitted.
iv. The previously saved drafts can also be accessed (at a later point in time)
using the application history functionality.
i. This is a mandatory field.
ii. When the user clicks on the submit button the details filled in the webform are
auto saved and the system verifies all the webform, incase errors are detected the
Submit user will be taken back to webform and all the relevant error messages shall be
displayed.
iii. In case at the submission of webform no errors are detected by the system the
submission will be successful.

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 Instruction Kit for Change Request Form

4 PART IV – KEY POINTS FOR SUCCESSFUL SUBMISSION

a. Fee rules

This section is not applicable.

b. Processing Type
Change Request Form shall be processed in Non-STP mode.

c. Useful Links

1.Link to access Change Request Form: https://mca.gov.in/content/mca/global/en/mca/e-filing/approval-services-

registrar-of-companies/change-request.html

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