CHAPTER - 2

In this chapter we will look at the following:

2.0 Introduction
2.1.1 What is a Cell, Row and Column?
2.1.2 Inserting a Worksheet
2.1.3 Deleting a Worksheet
2.1.4 Moving Worksheets
2.1.5 Splitting a Worksheet
2.1.6 Freezing a Worksheet
2.1.7 Inserting data into a Worksheet
2.1.8 Customizing the Sheet Tabs
2.1.9 Using the AutoComplete and AutoFill
2.2 Copying Data
2.3 Using the Undo and Redo
2.4 Finding and Replacing Data
What is a Cell, Row and Column?

A spreadsheet is made up
of cells. The cell is the
intersection between a
row and a column. The
Rows are labelled
numerically (eg
1 ,2 ,3 ,4…..) whilst
columns are labelled
alphabetically (A,B,C,D,
….).
INSERT A WORKBOOK
1. Click the Insert Worksheet tab.
A new worksheet is added to the
workbook.
Tip: The Insert Worksheet tab is
located next to the sheet tabs near
the bottom of the workbook
window.
Other Ways to Insert a Worksheet:
Press <Shift> + <F11>. Or, click the
Home tab on the Ribbon and click
the Insert list arrow in the Cells
group. Select Insert Sheet. Or, right-
click the tab of an existing
worksheet, and select Insert from
the contextual menu. Select
Worksheet in the General tab of the
Insert dialog box and click OK
DELETE A WORKBOOK

1. Right-click the sheet tab you want

to delete and select Delete from
the contextual menu.A dialog box
appears, asking you to confirm the
deletion.
2. Click Yes.

The worksheet is deleted.

Other Ways to Delete a Worksheet:

Select the worksheet you want to
delete, click the Home tab on the
Ribbon, click the Delete list arrow
in the Cells group and select
Delete Sheet.
RENAME A WORKSHEET
Rename a worksheet
By default, Excel worksheets are given the
rather boring names Sheet1, Sheet2,
Sheet3, and so on. You can give them
more meaningful names.
1. Double-click the sheet tab.
The sheet name is selected so that it can be
renamed.
2. Type a new name for the worksheet.
3. Press <Enter>.
The sheet is renamed.
Other Ways to Rename a Worksheet:
Right-click the sheet tab, select Rename
from the contextual menu, and type a
new name. Or, select the worksheet you
want to rename, click the Home tab on
the Ribbon, click the Format button in
the Cells group and select Rename
Sheet. Type a new name.
MOVE OR COPY A WORKSHEET

You can easily rearrange worksheets using the Move or

Copy dialog box or by using the mouse.
1. Select the sheet tab(s) for the worksheet(s) you
want to move or copy.
2. Right-click one of the sheet tabs you want to move
or copy and select Move or Copy from the
contextual menu.
The Move or Copy dialog box appears.
Other Ways to Move or Copy a Sheet:
Select the sheet(s) you want to move or copy. Click
the Home tab on the Ribbon and click the Format
button in the Cells group. Select Move or Copy
Sheet from the list.
3. Select the sheet after which you want your moved
or copied sheet(s) to appear in the Before Sheet
list.
The moved or copied sheet will be placed in front of
the sheet that is selected.
SPLIT A WORKSHEET WINDOW

Split a worksheet window Click and drag

To view multiple areas of the worksheet in the same the split box to
split a
window, you can split the window into two or four Each pane can
Split button worksheet
panes. When a worksheet window is split, panes be navigated
window
are created in the window. These panes can be independently
navigated independently, allowing you to make
changes and view multiple areas of a worksheet at
once.
1. Select the cell where you want to split the window.
The worksheet will be split above and to the left of the
active cell, creating four panes.
To split into only two panes, select a cell in the top or
bottom-most visible row, or the left-most visible
column.
2. Click the View tab on the Ribbon and click the Split
button in the Window group.
The worksheet is split into sections that can be
navigated individually without moving other
sections.
Other Ways to Split the Window:
Click and drag the vertical split box or the
horizontal split box to where you want the
window to split.
Freezing a Worksheet
When you freeze panes, the panes above and to the The window is
left of the active cell are immobilized. This is vertically
frozen here.
Freeze Panes
button
different from splitting, in which each section can
be navigated. Also, while you can move split lines,
you can’t move frozen sections without unfreezing
and freezing again.
1. Click the View tab on the Ribbon and click the
Freeze Panes button in the Window group.
Here you have three options:
 Freeze Panes: Freezes the worksheet above and to
the left of the cell that is currently active. Creates
two or four panes depending on the location of
the active cell.
 Freeze Top Row: Keeps the top row visible and
allows you to scroll through the rest of the
worksheet. Creates two panes.
The window is
 Freeze First Column: Keeps the first column visible horizontally
and allows you to scroll through the rest of the frozen here.

worksheet. Creates two panes.

2. Select the option you want to use from the list.
The panes are frozen. You can use the scroll bars to
move around in the worksheet.
Inserting data into a Worksheet

1. Select the cell where you want Excel treats dates as values, but
to enter data. the dates appear differently in the
cell in which they are entered.
2. Type the data in the cell.
3. Press the <Enter> or <Tab> key.
The cell entry is confirmed and the
next cell becomes active.
Other Ways to Confirm a Cell
Entry:
Click the Enter button on the
Formula Bar.
If the contents do not fit in the cell,
the text spills into the empty cell
to the right. If that cell is not
empty, Excel truncates the data
so only part of it is visible
Using the AutoComplete and AutoFill

AutoFill
Instead of entering data manually on a worksheet, you can use the Auto Fill feature to
fill cells with data that follows a pattern or that is based on data in other cells.
To quickly fill in several types of data series, you can select cells and drag the fill
handle (fill handle: The small black square in the lower-right corner of the selection.
When you point to the fill handle, the pointer changes to a black cross.) . To use the
fill handle, you select the cells that you want to use as a basis for filling additional
cells, and then drag the fill handle across or down the cells that you want to fill.
AutoComplete
If the first few characters that you type in a cell match an existing entry in that
column, Excel automatically enters the remaining characters for you. Excel
automatically completes only those entries that contain text or a combination of text
and numbers. Entries that contain only numbers, dates, or times are not automatically
completed.
After Excel completes what you started typing, do the following:
• To accept a proposed entry, press ENTER.
COPYING DATA
When you copy a cell, the selected cell data remains in its original
location and is added to the Clipboard.
1. Select the cell(s) you want to copy. A moving dashed border
Tip: If you want to cut or copy only selected parts of a cell’s appears around a cell or cell
range when you cut or copy it.
contents, double-click the cell to display a cursor and select the
characters you want to cut.
2. Click the Home tab on the Ribbon and click the Copy button in
the Clipboard group.
Other Ways to Copy Cells:
Press <Ctrl> + <C>. Or, right-click the selection and select Copy
from the contextual menu.
3. Select the cell where you want to paste the copied content.
When you select a destination to paste a range of cells you only have
to designate the first cell where you want to paste the cell range.
4. Click the Home tab on the Ribbon and click the Paste button in
The copied content is
the Clipboard group. pasted into the new cell.
The copied cell data is pasted in the new location.
Other Ways to Paste Cells:
Press <Ctrl> + <V>. Or, right-click
where you want to paste and select Paste from the contextual menu
Using the Undo and Redo
Undo

Undo an action button

Undo button
Undo does just that—it undoes any actions as though list arrow

they never happened.

1. Click the Undo button on the Quick Access Toolbar. Undo multiple
actions by selecting
Your last action is undone. For example, if you had the actions you wish
deleted an item and then decided you wanted to to undo.
keep it after all, undo would make it reappear.
Other Ways to Undo:
Press <Ctrl> + <Z>.
Redo an action
Redo is the opposite of undo: it redoes an action you have
undone. For example, if you decide that you do, after
all, want to delete an item that you have just brought
back with undo, you can redo the delete action.
1. Click the Redo button on the Quick Access Toolbar.
The last action you undid is redone.
Other Ways to Redo an Action:
Press <Ctrl> + <Y>.
Tip: Click the Redo button list arrow to redo multiple
actions.
Finding and Replacing Data
Find
The Find feature makes it very easy to find specific words and values in a
worksheet.
1. Click the Home tab on the Ribbon and click the Find & Select button in
the Editing group. Select Find from the list.
The Find tab of the Find and Replace dialog box appears.
Other Ways to Find Text:
Press <Ctrl> + <F>.
2. Type the text or value you want to find in the “Find what” text box.
3. Click the Find Next button.
Excel jumps to the first occurrence of the word, phrase, or value that you
entered.
4. Click the Find Next button again to move on to other occurrences.
When you’re finished, click Close.
Replace
Replace finds specific words and values, and then replaces them with
something else.
1. Click the Home tab on the Ribbon and click the Find & Select button in
the Editing group. Select Replace from the list.
The Replace tab of the Find and Replace dialog box appears.
CHAPTER 2- SUMMARY
In this chapter you learnt
What a Cell, Row and Column is: A column is alphabetically named A,B,C… and Rows are numerically
named 1,2,3… The intersection of the row and the column gives you a cell.

You also learnt how to customize your worksheet by:

• Inserting a Worksheet : adding a new worksheet
• Deleting a Worksheet: removing a workesheet
• Moving Worksheets: relocating a worksheet to a new position
• Splitting a Worksheet: dividing the view of the worksheet
• Freezing a Worksheet: making some cells to remain positionally fixed during navigation
• Inserting data into a Worksheet: Entering data into a worksheet.
• Customizing the Sheet Tabs: changing the name and color of worksheet tabs as well as password
protecting them.
• Using the AutoComplete and AutoFill
• Copying Data
• Using the Undo and Redo
• Finding and Replacing Data