'===================================

' Buffer Stock Management System

'===================================

Option Explicit

' Global variables

Dim wsData As Worksheet
Dim wsCategories As Worksheet
Dim wsSettings As Worksheet

'===================================
' Main Procedures
'===================================

Sub Initialize()
' Set worksheet references
Set wsData = ThisWorkbook.Sheets("Inventory")
Set wsCategories = ThisWorkbook.Sheets("Categories")
Set wsSettings = ThisWorkbook.Sheets("Settings")

' Create data validation for categories dropdown

CreateCategoriesDropdown

' Format inventory table

FormatInventoryTable

' Create conditional formatting for low stock items

CreateLowStockFormatting

MsgBox "System initialized successfully!", vbInformation

End Sub

Sub AddStock()
' Add stock to selected item
Dim selectedRow As Long
Dim quantityToAdd As Long

' Get the selected row from the active cell

selectedRow = Selection.Row

' Check if a valid row is selected

If selectedRow < 5 Or IsEmpty(wsData.Cells(selectedRow, 2)) Then
MsgBox "Please select a valid product row.", vbExclamation
Exit Sub
End If

' Get quantity to add from input field

quantityToAdd = wsData.Range("H2").Value

' Validate input

If quantityToAdd <= 0 Then
MsgBox "Please enter a valid quantity to add.", vbExclamation
Exit Sub
End If

' Add stock

wsData.Cells(selectedRow, 4).Value = wsData.Cells(selectedRow, 4).Value +
quantityToAdd
 ' Update last modified date
wsData.Cells(selectedRow, 7).Value = Now()

' Reset input field

wsData.Range("H2").Value = ""

MsgBox "Stock updated successfully!", vbInformation

End Sub

Sub SubtractStock()
' Subtract stock from selected item
Dim selectedRow As Long
Dim quantityToSubtract As Long
Dim currentStock As Long

' Get the selected row from the active cell

selectedRow = Selection.Row

' Check if a valid row is selected

If selectedRow < 5 Or IsEmpty(wsData.Cells(selectedRow, 2)) Then
MsgBox "Please select a valid product row.", vbExclamation
Exit Sub
End If

' Get quantity to subtract from input field

quantityToSubtract = wsData.Range("I2").Value

' Get current stock

currentStock = wsData.Cells(selectedRow, 4).Value

' Validate input

If quantityToSubtract <= 0 Then
MsgBox "Please enter a valid quantity to subtract.", vbExclamation
Exit Sub
End If

' Check if there's enough stock

If quantityToSubtract > currentStock Then
MsgBox "Cannot subtract more than current stock.", vbExclamation
Exit Sub
End If

' Subtract stock

wsData.Cells(selectedRow, 4).Value = currentStock - quantityToSubtract

' Update last modified date

wsData.Cells(selectedRow, 7).Value = Now()

' Reset input field

wsData.Range("I2").Value = ""

MsgBox "Stock updated successfully!", vbInformation

End Sub

Sub AddNewItem()
' Add a new item to inventory
Dim newRow As Long
Dim itemName As String
 Dim category As String
Dim leadTime As String
Dim minStock As Long

' Get values from input form

itemName = wsData.Range("B2").Value
category = wsData.Range("C2").Value
leadTime = wsData.Range("D2").Value
minStock = wsData.Range("E2").Value

' Validate inputs

If itemName = "" Or category = "" Or leadTime = "" Or minStock <= 0 Then
MsgBox "Please fill in all required fields.", vbExclamation
Exit Sub
End If

' Find the next empty row

newRow = wsData.Cells(wsData.Rows.Count, "B").End(xlUp).Row + 1

' Add the new item

wsData.Cells(newRow, 2).Value = itemName
wsData.Cells(newRow, 3).Value = category
wsData.Cells(newRow, 4).Value = 0 ' Initial stock
wsData.Cells(newRow, 5).Value = leadTime
wsData.Cells(newRow, 6).Value = minStock
wsData.Cells(newRow, 7).Value = Now() ' Last modified date

' Reset input fields

wsData.Range("B2:E2").ClearContents

MsgBox "New item added successfully!", vbInformation

End Sub

Sub SendLowStockEmail()
' Send email for low stock items
Dim objOutlook As Object
Dim objMail As Object
Dim strBody As String
Dim strSubject As String
Dim lastRow As Long
Dim i As Long
Dim lowStockCount As Long
Dim recipientEmail As String

' Get email recipient from settings

recipientEmail = wsSettings.Range("B2").Value

' Validate email

If recipientEmail = "" Then
MsgBox "Please enter a valid email recipient in Settings sheet.",
vbExclamation
Exit Sub
End If

' Find the last row in the inventory

lastRow = wsData.Cells(wsData.Rows.Count, "B").End(xlUp).Row

' Prepare email body

strSubject = "Low Stock Alert - " & Format(Now(), "yyyy-mm-dd")
 strBody = "The following items are low on stock:" & vbCrLf & vbCrLf
strBody = strBody & "Item Name | Category | Current Stock | Lead Time | Min
Stock" & vbCrLf
strBody = strBody &
"------------------------------------------------------------" & vbCrLf

' Check for low stock items

lowStockCount = 0
For i = 5 To lastRow
If wsData.Cells(i, 4).Value <= 2 Then
strBody = strBody & wsData.Cells(i, 2).Value & " | " & _
wsData.Cells(i, 3).Value & " | " & _
wsData.Cells(i, 4).Value & " | " & _
wsData.Cells(i, 5).Value & " | " & _
wsData.Cells(i, 6).Value & vbCrLf
lowStockCount = lowStockCount + 1
End If
Next i

' Exit if no low stock items

If lowStockCount = 0 Then
MsgBox "No low stock items to report.", vbInformation
Exit Sub
End If

' Add priority info for longest lead time items

strBody = strBody & vbCrLf & "Critical Items (Longest Lead Time):" & vbCrLf
strBody = strBody & GetCriticalItems()

' Send email using Google authentication

On Error Resume Next
Set objOutlook = CreateObject("Outlook.Application")

If Err.Number <> 0 Then

MsgBox "Outlook is not installed. Please set up Outlook to use email
functionality.", vbExclamation
Exit Sub
End If

On Error GoTo 0

Set objMail = objOutlook.CreateItem(0)

With objMail
.To = recipientEmail
.Subject = strSubject
.Body = strBody
.Display ' For testing - change to .Send for automatic sending
End With

MsgBox "Low stock email has been created!", vbInformation

End Sub

Sub ScheduleWeeklyEmail()
' Set up a weekly scheduled task to send emails
' Note: This requires Windows Task Scheduler to be set up separately

MsgBox "To schedule weekly emails, please create a Windows Task Scheduler task
that runs this Excel file with the /e switch and the macro name
'SendLowStockEmail'." & vbCrLf & _
"Example command: Excel.exe ""C:\path\to\this\file.xlsm"" /e
SendLowStockEmail", vbInformation
End Sub

'===================================
' Helper Functions
'===================================

Function GetCriticalItems() As String

' Get items that are almost out of stock with longest lead time
Dim lastRow As Long
Dim i As Long
Dim criticalItems As String
Dim longLeadTimeItems As Collection

Set longLeadTimeItems = New Collection

' Find the last row in the inventory

lastRow = wsData.Cells(wsData.Rows.Count, "B").End(xlUp).Row

' First identify items with "More than 1 month" lead time
For i = 5 To lastRow
If wsData.Cells(i, 4).Value <= wsData.Cells(i, 6).Value And _
wsData.Cells(i, 5).Value = "More than 1 month" Then
longLeadTimeItems.Add i
End If
Next i

' If none found, check for "1 month" items

If longLeadTimeItems.Count = 0 Then
For i = 5 To lastRow
If wsData.Cells(i, 4).Value <= wsData.Cells(i, 6).Value And _
wsData.Cells(i, 5).Value = "1 month" Then
longLeadTimeItems.Add i
End If
Next i
End If

' If still none, check for "2 weeks" items

If longLeadTimeItems.Count = 0 Then
For i = 5 To lastRow
If wsData.Cells(i, 4).Value <= wsData.Cells(i, 6).Value And _
wsData.Cells(i, 5).Value = "2 weeks" Then
longLeadTimeItems.Add i
End If
Next i
End If

' If still none, check for "1 week" items

If longLeadTimeItems.Count = 0 Then
For i = 5 To lastRow
If wsData.Cells(i, 4).Value <= wsData.Cells(i, 6).Value And _
wsData.Cells(i, 5).Value = "1 week" Then
longLeadTimeItems.Add i
End If
Next i
End If
 ' Prepare the critical items string
criticalItems = ""

For i = 1 To longLeadTimeItems.Count
Dim row As Long
row = longLeadTimeItems(i)

criticalItems = criticalItems & wsData.Cells(row, 2).Value & " | " & _

wsData.Cells(row, 3).Value & " | " & _
wsData.Cells(row, 4).Value & " | " & _
wsData.Cells(row, 5).Value & vbCrLf
Next i

If criticalItems = "" Then

criticalItems = "No critical items found."
End If

GetCriticalItems = criticalItems
End Function

Sub CreateCategoriesDropdown()
' Create data validation for categories dropdown
Dim categoriesRange As String
Dim lastCatRow As Long

' Find the last row in categories sheet

lastCatRow = wsCategories.Cells(wsCategories.Rows.Count, "A").End(xlUp).Row

' Set the validation range

categoriesRange = "Categories!$A$2:$A$" & lastCatRow

' Apply validation to the category input cell

With wsData.Range("C2").Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:="=" & categoriesRange
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = ""
.ErrorTitle = "Invalid Category"
.InputMessage = ""
.ErrorMessage = "Please select a category from the list."
.ShowInput = True
.ShowError = True
End With

' Apply validation to the category column

With wsData.Range("C5:C1000").Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:="=" & categoriesRange
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = ""
.ErrorTitle = "Invalid Category"
.InputMessage = ""
.ErrorMessage = "Please select a category from the list."
.ShowInput = True
.ShowError = True
 End With
End Sub

Sub CreateLeadTimeDropdown()
' Create data validation for lead time dropdown
Dim leadTimes As String

' Set the validation values

leadTimes = "1 week,2 weeks,1 month,More than 1 month"

' Apply validation to the lead time input cell

With wsData.Range("D2").Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:=leadTimes
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = ""
.ErrorTitle = "Invalid Lead Time"
.InputMessage = ""
.ErrorMessage = "Please select a lead time from the list."
.ShowInput = True
.ShowError = True
End With

' Apply validation to the lead time column

With wsData.Range("E5:E1000").Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:=leadTimes
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = ""
.ErrorTitle = "Invalid Lead Time"
.InputMessage = ""
.ErrorMessage = "Please select a lead time from the list."
.ShowInput = True
.ShowError = True
End With
End Sub

Sub FormatInventoryTable()
' Format the inventory table
With wsData.Range("A4:G4")
.Value = Array("ID", "Item Name", "Category", "Current Stock", "Lead Time",
"Min Stock", "Last Modified")
.Font.Bold = True
.Interior.Color = RGB(200, 200, 200)
End With

' Set column widths

wsData.Columns("A").ColumnWidth = 5
wsData.Columns("B").ColumnWidth = 25
wsData.Columns("C").ColumnWidth = 15
wsData.Columns("D").ColumnWidth = 15
wsData.Columns("E").ColumnWidth = 15
wsData.Columns("F").ColumnWidth = 10
wsData.Columns("G").ColumnWidth = 20
 ' Create input form area
wsData.Range("A1").Value = "Add New Item:"
wsData.Range("A1").Font.Bold = True
wsData.Range("A2:E2").Interior.Color = RGB(230, 230, 230)

wsData.Range("G1").Value = "Update Stock:"

wsData.Range("G1").Font.Bold = True
wsData.Range("H1").Value = "Add"
wsData.Range("I1").Value = "Subtract"
wsData.Range("H1:I1").Font.Bold = True
wsData.Range("H2:I2").Interior.Color = RGB(230, 230, 230)

' Add buttons

AddFormButtons
End Sub

Sub AddFormButtons()
' Add control buttons to the sheet
Dim btn As Button

' Remove any existing buttons

On Error Resume Next
wsData.Buttons.Delete
On Error GoTo 0

' Add New Item button

Set btn = wsData.Buttons.Add(100, 30, 80, 25)
With btn
.Caption = "Add Item"
.Name = "btnAddItem"
.OnAction = "AddNewItem"
End With

' Add Stock button

Set btn = wsData.Buttons.Add(320, 30, 80, 25)
With btn
.Caption = "Add Stock"
.Name = "btnAddStock"
.OnAction = "AddStock"
End With

' Subtract Stock button

Set btn = wsData.Buttons.Add(410, 30, 80, 25)
With btn
.Caption = "Subtract"
.Name = "btnSubtractStock"
.OnAction = "SubtractStock"
End With

' Send Email button

Set btn = wsData.Buttons.Add(500, 30, 100, 25)
With btn
.Caption = "Send Low Stock Email"
.Name = "btnSendEmail"
.OnAction = "SendLowStockEmail"
End With
End Sub

Sub CreateLowStockFormatting()
 ' Create conditional formatting for low stock items
Dim inventoryRange As Range
Dim lastRow As Long

' Find the last row

lastRow = wsData.Cells(wsData.Rows.Count, "B").End(xlUp).Row
If lastRow < 5 Then lastRow = 5

' Set the range

Set inventoryRange = wsData.Range("D5:D" & lastRow)

' Clear existing conditional formatting

inventoryRange.FormatConditions.Delete

' Add conditional formatting rule for low stock

With inventoryRange.FormatConditions.Add(Type:=xlCellValue,
Operator:=xlLessEqual, Formula1:="2")
.Interior.Color = RGB(255, 200, 200)
.StopIfTrue = False
End With

' Add another rule for stock below minimum

With inventoryRange.FormatConditions.Add(Type:=xlExpression,
Formula1:="=D5<F5")
.Interior.Color = RGB(255, 150, 150)
.Font.Bold = True
.StopIfTrue = False
End With
End Sub

Sub SetupWorkbook()
' Create the initial workbook structure

' Check if worksheets exist, create if not

On Error Resume Next
Set wsData = ThisWorkbook.Sheets("Inventory")
If wsData Is Nothing Then

ThisWorkbook.Sheets.Add(After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count)).Name
= "Inventory"
Set wsData = ThisWorkbook.Sheets("Inventory")
End If

Set wsCategories = ThisWorkbook.Sheets("Categories")

If wsCategories Is Nothing Then

ThisWorkbook.Sheets.Add(After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count)).Name
= "Categories"
Set wsCategories = ThisWorkbook.Sheets("Categories")
End If

Set wsSettings = ThisWorkbook.Sheets("Settings")

If wsSettings Is Nothing Then

ThisWorkbook.Sheets.Add(After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count)).Name
= "Settings"
Set wsSettings = ThisWorkbook.Sheets("Settings")
End If
On Error GoTo 0
 ' Setup Categories worksheet
wsCategories.Range("A1").Value = "Categories"
wsCategories.Range("A1").Font.Bold = True
wsCategories.Range("A2").Value = "Electronics"
wsCategories.Range("A3").Value = "Office Supplies"
wsCategories.Range("A4").Value = "Furniture"
wsCategories.Range("A5").Value = "Food & Beverage"
wsCategories.Range("A1").EntireColumn.AutoFit

' Setup Settings worksheet

wsSettings.Range("A1").Value = "Email Settings"
wsSettings.Range("A1").Font.Bold = True
wsSettings.Range("A2").Value = "Email Recipient:"
wsSettings.Range("B2").Value = ""
wsSettings.Range("A3").Value = "Schedule:"
wsSettings.Range("B3").Value = "Weekly"
wsSettings.Range("A1:B1").EntireColumn.AutoFit

' Initialize the inventory worksheet

FormatInventoryTable
CreateCategoriesDropdown
CreateLeadTimeDropdown

MsgBox "Workbook setup complete!", vbInformation

End Sub

Sub FilterByLeadTime()
' Filter inventory by lead time
Dim leadTime As String
leadTime = wsData.Range("K2").Value

' Ensure data area is selected

wsData.Range("A4").Select

' Make sure AutoFilter is applied

If Not wsData.AutoFilterMode Then
wsData.Range("A4:G4").AutoFilter
End If

' Apply filter

If leadTime = "All" Then
wsData.AutoFilter.ShowAllData
Else
wsData.Range("A4:G4").AutoFilter Field:=5, Criteria1:=leadTime
End If
End Sub

Sub ShowCriticalItems()
' Filter to show items that are almost out of stock and have longest lead time

' Ensure data area is selected

wsData.Range("A4").Select

' Make sure AutoFilter is applied

If Not wsData.AutoFilterMode Then
wsData.Range("A4:G4").AutoFilter
End If
 ' First clear any existing filters
wsData.AutoFilter.ShowAllData

' Apply filter for stock level <= minimum stock

wsData.Range("A4:G4").AutoFilter Field:=4, Criteria1:="<=" &
wsData.Range("F5").Address(False, False), Operator:=xlAnd

' Apply second filter for longest lead time

wsData.Range("A4:G4").AutoFilter Field:=5, Criteria1:="More than 1 month"
End Sub

'===================================
' Workbook Events
'===================================

Private Sub Workbook_Open()

' Initialize on workbook open
On Error Resume Next
SetupWorkbook
Initialize
On Error GoTo 0
End Sub