A.O.I Aeronautical Telecommunications Service Procedure 500 501 a.

AERODROME FLIGHT INFORMATION SERVICE (AFIS) GENERAL

AFIS

Aerodrome flight information service (AFIS) is the term used to describe the provision of information useful for the safe and efficient conduct of aerodrome traffic at those aerodromes designated for use by international general aviation (IGA) where the appropriate air traffic service (ATS) authority determines that the provision of aerodrome control service is not justified, or is not justified on a 24-hour basis.

b.

In determining whether aerodrome control service or AFIS should be provided at a given IGA aerodrome, the appropriate ATS authority is expected to give due consideration to the type(s) of air traffic involved, the density of air traffic, the topographical and meteorological conditions, and such other factors as may be pertinent to safety and efficiency, including the language or languages to be uses in airground communications.

c.

Non- controlled aerodromes at which it is determined that AFIS will be provided should be identified as AFIS aerodromes in order to distinguish them from controlled aerodromes.

d.

AFIS should be provided by a unit located at the aerodrome and identified as an AFIS unit. An AFIS unit will provide flight information service and alerting service to aerodromes traffic.

e.

The AFIS unit is not an air traffic control unit. It is therefore the responsibility of pilots using the service provided by this unit to maintain proper separation in conformity with the rules of the air

502

BASIC ELEMENTS OF INFORMATION PROVIDED TO AIRCRAFT : The basic elements of information to be provided to aircraft by an AFIS unit should include, as appropriate, the following :

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meteorological information for aircraft about to take off or to land, including segment information. Such information should, to the extend possible, to the same as the provided to aerodrome traffic by aerodrome control tower, i.e. : 1) 2) the current surface wind direction and speed, including the QNH altimeter setting and, either on a regular basis in significant variations; accordance with local arrangements or if so requested by the aircraft, the QFE altimeter setting; 3) 4) the air temperature for the runway to be used, in the case of the current visibility representative of the direction of take-off take-off by turbine-engined aircraft; and initial climb, or in the approach and landing area, if less than 10 km, or, when available to the AFIS officer, the current runway visual range for the runway to be used; 5) Significant meteorological conditions in the take-off and climbout area, or in the approach and landing area. This includes the occurrence or expected occurrence of cumulonimbus or thunderstorm, moderate or severe turbulence, wind shear, hail, moderate or severe icing, severe line squall, freezing rain, marked mountain waves, sand storm, dust storm, blowing snow, tornado or waterspout; 6) The present weather and the amount and height of base of low cloud, in the case of aircraft making an approach in instrument meteorological conditions;

b.

Information enabling the pilot to select the most suitable runway for use. Such information should include, in addition the current surface wind direction and speed, the preferred runway and traffic pattern and, on request by the pilot, the length of the runway(s) and/ or the distance between and intersection and the end of the runway;

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Note.- The term preferred runway is used to indicate the most suitable runway at a particular time, taking into account the current surface wind direction and speed and other relevant factors which as the traffic pattern and the runway uses by other aircraft, with the intention of establishing and maintaining an orderly flow of aerodrome traffic. c. Information on known aircraft, vehicles or personnel on or near the manoeuvring area or aircraft operating in the vicinity of the aerodrome, which may constitute a hazard to the aircraft concerned; d. Information on aerodrome conditions which is essential to the safe operation of aircraft. Such information should, to the extent possible, be the same as that provided to aerodrome traffic by aerodrome control towers, i.e. information relating to the following : 1) 2) 3) 4) 5) 6) 7) 8) e. f. construction or maintenance work on, or immediately adjacent rough or broken surface on a runway or a taxiway, whether snow, slush or ice on a runway or a taxiway; water on a runway; snow banks or drifts adjacent to a runway or a taxiway; other temporary hazards, including parked aircraft and birds on failure or irregular operation of part or all of the aerodrome any other pertinent information; to the manoeuvring area; marked or not;

the ground or in the air; lighting system; information on the changes in the operational status of non-visual navigation aids and visual aids essential for aerodrome traffic; radio bearing and direction-finding information, when equipment is available and when prescribed by the appropriate ATS authority;

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messages, including clearances, received from other ATS units for relay to aircraft (e.g. from the associated flight information centre (FIC) or area control centre (ACC); and

h. 504

any other information contributing to safety.

AFIS REQUIREMENTS FOR INFORMATION AFIS units should, to the extend possible, be supplied with the same information as that provided to aerodrome control towers, i.e. : a. Meteorological information. 1) AFIS units should be supplied with up-to-date information on existing and forecast meteorological conditions as necessary for the performance of their functions. The information should be supplied in such a form as to require a minimum of interpretation on the part of AFIS personnel, and with a frequency which satisfies the requirements of the AFIS units concerned. 2) AFIS units should be supplied with current meteorological reports and forecasts for the aerodrome with which they are concerned. Special reports they are necessary in accordance with established criteria, without waiting fro the next routine report or forecast. 3) 4) AFIS unit should be provided with current pressure data for setting altimeters for the aerodrome concerned. AFIS units should be equipped with surface wind indicator(s). The indicator(s) should be related to the same location(s) of observations and be fed from the same anemometer(s) as the corresponding indicators(s) in the meteorological station, where such a station exists. Where multiple anemometers are used, the indicators to which they are related should be clearly marked to identify the runway and section of the runway monitored by each anemometer.

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AFIS should be provided with available current information on runway visual range as determined by instruments or by qualified observer. AFIS units at aerodromes where runway visual range values are measured by instrumental means should be equipped with indicator(s) permitting read-out of the same location(s) of observation and be fed from the same runway visual range measuring device(s) as the corresponding indicator(s) in the meteorological station, where such a station exists.

504

FORMATION ON AERODROME CONDITIONS AND THE OPERATIONAL STATUS OF ASSOCIATED FACILITIES AFIS should be kept currently informed of the conditions of the manoeuvring area, including the existence of temporary hazards, and the operational status of any associated facilities at the aerodrome with which they are concerned. 505 INFORMATION ON THE OPERATIONAL STATUS OF NAVIGATION AIDS AFIS units should be kept currently informed of the operational status of non-visual navigation aid, and those visual aids essential for surface movement, take-off, departure, approach and landing procedures within their area of responsibility. 506 INFORMATION ON UNMANNED FREE BALLOONS

AFIS should be kept informed of details of flights of unmanned free ballons in accordance with the provisions contained in Annex 2 507 AFIS REQUIREMENTS FOR COMMUNICATIONS a. Aeronautical mobile service. 1) Air-ground communication facilities should enable direct, rapid, continuous and static-free two-way communications to take place between an AFIS unit and appropriately equipped aircraft operating at

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any distance within 45 km (25 NM) of the AFIS aerodrome concerned, or within a range, or within a range as specified in the regional air navigation plan. 2) When direct two-way radiotelephony is used for the provision of aerodrome flight information service, recording facilities should be provided on all such air-ground communication channels. 3) Aircraft should, unless exempted by the appropriate ATS authority, be capable of two-way communication with the AFIS unit on the prescribed frequency or frequencies. 4) To support air-ground communication to enable provide AFIS should be available the bellow facilities : a) b) c) d) e) f) g) h) i) j) k) l) m) b. 1) Tower building to observe entire/all runway side. VHF radio Air strip AT 02/Kom Log book Binocular Local communication link (Intercom / HT) Digital time indicator Wind shock (surface wind indicator) Wind cone the QNH altimeter setting and the QFE altimeter setting light gun Flight information zone chart, included AFIS traffic pattern inside. The valid licensed AFIS officer Aeronautical fixed service An AFIS unit should be connected with the associated flight information centre (FIC) or area control centre (ACC) and, as appropriate, with the approach

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control office serving an adjacent or overlying terminal control area or with the aerodrome control tower at an adjacent aerodrome and with the following : 2) 3) All facilities for direct-speech communication between an AFIS unit and air traffic services units as appropriate. To support ground to ground communication to enable provide AFIS should be available the bellow facilities : a) b) c) d) e) f) g) h) i) j) c. AFTN facility or radio SSB and an alternative communication facility AFTN format AT06/ KOM (receiving message form) AFTN format AT07/ KOM (transmitting message form) Format AT07/ KOM (inward traffic check sheet) Format AT07/ KOM (outward traffic check sheet) Format AT06/ ATC (traffic movement sheet) Telecommunication log/ log book Local communication link Direct speech communication facility to the appropriate ATS units. The valid licensed AFIS officer AFIS unit as an air traffic services reporting office A unit established for the purpose of receiving reports concerning air traffic services and flight plans submitted before departure. To support the up to date information of NOTAM, meteorological conditions and others relevant to enable provide AFIS should be available the bellow facilities : 1) 2) 3) 4) AIP document, the current NOTAM, the current NOTAM NOTAM display Flight plan form De briefing form Circulars

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A.O.I Aeronautical Telecommunications Service Procedure 5) 6) 7) 8) 9) 508 Abbreviation and code document Location Indicator Document The up to date of Indonesian ATS chart Local communication link The valid licensed AFIS officer

AFIS

AIRSPACE DESIGNATION AFIS should be provided to all International General Aviation traffic on the manoeuvring area and to all International General Aviation aircraft flying in the vicinity of the aerodrome. The airspace within which AFIS will be provided should be designated as a flight information zone should coincide with those of the aerodrome traffic zone, where established, or the should be increased to provide added safeguards.

509

STATUS OF SERVICE AND RADIOTELEPHONY PHRASEOLOGY a. In order that pilots may readily identify the status of the service they are receiving, the call sign AERODROME INFORMATION following the name of the aerodrome should be used in aeronautical mobile communications to identify a unit providing AFIS, e.g. BIMA AERODROME INFORMATION. This will avoid any possible confusion with a unit providing aerodrome control service which is identified by the call sign TOWER. The word aerodrome may be deleted after initial contact has been established. If at any time it is apparent that the pilot is not aware that aerodrome control service is not provided, the pilot should immediately be informed of this fact using the following phraseology : AERODROME CONTROL SERVICE NOT REPEAT NOT PROVIDED. b. The existing phraseology in the PANS-RAC, Part IX, may be used by an AFIS unit, where appropriate, to pass information to an aircraft.

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A.O.I Aeronautical Telecommunications Service Procedure 510 HOURS OF AVAILBILITY OF AFIS

AFIS

Unless part-time availability is deemed adequate to meet the operational requirements, AFIS should be made available on a 24-hour basis. 511 ACCOMODATION AND EQUIPMENT a. AFIS should be provided from a location which ensures the best possible view of the aerodrome, the surrounding area and, in particular, the manoeuvring area, e.g. tower building, or a room facing the aerodrome and at least the approach ends of the runway, with large, unobstructed windows. b. The equipment in the AFIS unit should, to the extent possible, be similar to the equipment required for the aerodrome control tower at an aerodrome with low traffic density. 512 VISUAL GROUND SIGNALS Visual ground signals listed in Annex 2, Appendix A, 4.2 may be displayed by an AFIS unit as specified by the appropriate ATS authority. 513 CO-ORDIATION BETWEEN AN AFIS UNIT AND THE ASSOCIATED FIC OR ACC a. As prescribed by the appropriate ATS authority, AFIS units should ensure that the relevant FIC and/ or ACC is informed regarding departures and arrivals at the AFIS aerodrome. Unless otherwise provided, information to be made available should comprise the identification of aircraft, the departure or destination aerodrome, the take-of or landing time, the expected time of communications transfer and, where necessary, request for en-route clearance.

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The relevant FIC or ACC should ensure that an AFIS unit is informed regarding aircraft proceeding to the AFIS aerodrome. The information to be provided should consist of relevant items of the current flight plan, the estimated time of arrival and the expected time of communications transfer.

514

ALERTING SERVICE A service provided to notify appropriate organizations regarding aircraft in need of search and rescue aid, and assist such organizations as required. a. Alerting service shall be provided: 1) 2) 3) b. for all aircraft provided with air traffic control service; in so far as practicable, to all other aircraft having filed a flight plan or otherwise known to the air traffic services; and to any aircraft known or believed to be the subject of unlawful interference. Notification of rescue coordination centres Without prejudice to any other circumstances that may render such notification advisable, air traffic services units shall, except as prescribed in alerting service, notify rescue coordination centres immediately an aircraft is considered to be in a state of emergency in accordance with the following: 1) Uncertainty phase when: a) no communication has been received from an aircraft within a period of thirty minutes after the time a communication should have been received, or from the time an unsuccessful attempt to establish communication with such aircraft was first made, whichever is the earlier, or when b) an aircraft fails to arrive within thirty minutes of the estimated time of arrival last notified to or estimated by air traffic services

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units, whichever is the later, except when no doubt exists as to the safety of the aircraft and its occupants. 2) Alert phase when: a) following the uncertainty phase, subsequent attempts to establish communication with the aircraft or inquiries to other relevant sources have failed to reveal any news of the aircraft, or when b) an aircraft has been cleared to land and fails to land within five minutes of the estimated time of landing and communication has not been re-established with the aircraft, or when c) information has been received which indicates that the operating efficiency of the aircraft has been impaired, but not to the extent that a forced landing is likely, except when evidence exists that would allay apprehension as to the safety of the aircraft and its occupants, or when d) 3) an aircraft is known or believed to be the subject of unlawful interference. Distress phase when: a) following the alert phase, further unsuccessful attempts to establish communication with the aircraft and more widespread unsuccessful inquiries point to the probability that the aircraft is in distress, or when b) c) the fuel on board is considered to be exhausted, or to be insufficient to enable the aircraft to reach safety, or when information is received which indicates that the operating efficiency of the aircraft has been impaired to the extent that a forced landing is likely, or when d) information is received or it is reasonably certain that the aircraft is about to make or has made a forced landing, except when there is reasonable certainty that the aircraft and its occupants

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are not threatened by grave and imminent danger and do not require immediate assistance. c. The notification shall contain such of the following information as is available in the order listed: 1) 2) 3) 4) 5) 6) 7) 8) 9) 515 INCERFA, ALERFA or DETRESFA, as appropriate to the phase of the emergency; agency and person calling; nature of the emergency; significant information from the flight plan; unit which made last contact, time and means used; last position report and how determined; colour and distinctive marks of aircraft; any action taken by reporting office; other pertinent remarks.

PROMULGATION OF INFORMATION Information regarding the availability of AFIS and related procedures should be included in the relevant parts of the aeronautical information publication (AIP) in the same manner as in the case of aerodromes provided with air traffic control service. The information should include the following : a. b. c. d. e. f. g. h. identification of aerodrome; location and identification of the AFIS unit; hours of operation of the AFIS unit; lateral and vertical limits of the flight information zone (FIZ); language(s); detailed description of the services provided, including alerting service and, if applicable, direction-finding service; special procedures for application by pilots; any other pertinent information.

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516

RESPONSIBILITY OF, AND PROCEDURES FOR PILOTS a. When operating on or in the vicinity of an aerodrome where AFIS is provided, pilots must, on the basis of the information received from the AFIS unit combined with their own knowledge and observations, decide on the course of action to be taken to ensure separation from other aircraft, ground vehicles and obstacles. b. It is essential that pilots establish and maintain two-way radio-communication with the AFIS unit and that they report their positions, levels and all significant manoeuvres and intentions to the AFIS unit, since the efficiency of the AFIS is dependent on the information received.

517

QUALIFICATION AND TRAINING OF AFIS PERSONNEL a. b. AFIS should be provided by suitable qualified and trained personnel, duly authorized by the appropriate ATS authority. Age, knowledge, experience and skill required from AFIS personnel should be determined by the appropriate ATS authority. However, the following may be used as a general guide :

1) 2)

Age. Not less than 18 years of age. Knowledge. Demonstrated knowledge of : a) The language or language nationality designated for use in air traffic services and ability to speak such language or languages without accent or impediment which would adversely affect radio-communication; b) Rules of the air and air traffic procedures pertinent to aerodrome operations;

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A.O.I Aeronautical Telecommunications Service Procedure c) d) e) f) g) h) i) j) k) l) m) n) 3) a) b) 4)

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Procedures and practices pertaining to flight information service and alerting service; Term used in the aeronautical mobile service, procedure words and phrases, the spelling alphabet; Communication code and abbreviation uses; Radio telephony phraseologies and operating procedures; The general air traffic services and airspace organization within the State; Local aerodrome rules; Characteristics of local traffic; Local terrain and prominent landmarks; Local air navigation facilities; Procedures for co-ordination between the AFIS unit and the associated FIC or ACC; Pertinent data regarding meteorological reports and effect of significant local weather characteristics; and Local procedures for alerting of emergency services. Completion of an approved training course; and Service under a qualified AFIS officer for not less than two months.

Experience. Satisfactory :

Skill. Demonstrated competency in : a) the manipulation and operation of typical transmit/ receiver equipment and controls, including ancillary facilities, and radio direction-finding apparatus in use; b) c) the visual inspection and daily operational check of the radio equipment in use; the transmission of telephony massages, including correct microphone technique, enunciation and speech quality; and

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the reception of telephony messages and the ability to relay messages correctly.

EXAMPLE OF PHRASEOLOGIES TO BE USED a. Incoming air-traffic. 1) Aircraft reporting 15 minutes out (15 minutes before ETA). PILOT AFIS : (Name of aerodrome) AERODROME INFORMATION + (Aircraft call sign or flight number ) : (Aircraft call sign or flight number) + (Name of aerodrome) AERODROME INFORMATION + GO AHEAD. PILOT : (Aircraft call sign or flight number ) COMING FROM + (The name of aerodrome of departure) + POSITION 15 MINUTES OUT + ALTITUTE (figure +feet)/ FLIGHT LEVEL (figure). AFIS : (Aircraft call sign or flight number) + QAM (Name of aerodrome) at (time), surface wind (figure + degrees and figure + knot), visibility (figure + meter/ KM), present weather (condition weather recently), cloud (figure /amount in octas, type, figure / height of base cloud), temperature (figure + degrees), due point (figure + degrees), QNH (figure + millibars ), QFE (figure + millibars). PILOT AFIS PILOT AFIS : READ BACK : (Name of aerodrome) INFORMATION, ADVICE REPORT POSITION 5 MINUTES OUT. : READ BACK : (Name of aerodrome) INFORMATION

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A.O.I Aeronautical Telecommunications Service Procedure 2) Aircraft reporting 5 minutes out PILOT AFIS

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: (The name of aerodrome of departure) + POSITION 5 MINUTES OUT + ALTITUTE (feet) : (Aircraft call sign or flight number) + Surface wind (degrees and knot), visibility (figure + meters/ KM), temperature (figure + degrees), due point figure + (figure +degrees), QNH (figure + millibars )

PILOT AFIS

: READ BACK; ------ (Aircraft call sign or flight number) WILL USE RUNWAY (runway number) : READ BACK; ------ (Aircraft call sign or flight number) ADVICE JOINING AERODROME TRAFFIC CIRCUIT (CROSSWIND LEG/ DOWN WIND/ BASE LEG/ FINAL).

PILOT AFIS 3) PILOT

: READ BACK : (Name of aerodrome) INFORMATION : (Aircraft call sign or flight number) + POSITION JOINING FINAL). AERODROME TRAFFIC CIRCUIT (CROSSWIND LEG/ DOWN WIND/ BASE LEG/

Aircraft reporting position joining Aerodrome Traffic Circuit.

AFIS

: (Aircraft call sign or flight number) + Surface wind (degrees and knot), visibility (figure + meter/ KM), due point (figure + degrees), QNH (figure + millibars )

PILOT AFIS PILOT AFIS

: (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + POSITION FINAL. : (Aircraft call sign or flight number) + RUNWAY IS CLEAR : READ BACK : (Name of aerodrome) INFORMATION

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A.O.I Aeronautical Telecommunications Service Procedure 4) Aircraft reporting position landed on the runway PILOT AFIS PILOT AFIS : 4) PILOT AFIS

AFIS

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: (Aircraft call sign or flight number) + LANDED (name of destination aerodrome) at (time) : READBACK + ADVICE PROCEED TO APPRON : READBACK (Name of aerodrome) INFORMATION : (Aircraft call sign or flight number) + POSITION ON APRON, CLOSING DOWN : READBACK + (Name of aerodrome) INFORMATION OUT

Aircraft reporting position reached on the apron

b.

Outgoing air-traffic. 1) Aircraft reporting start engine position on apron PILOT : (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + POSITION ON APPRON REQUEST START UP AFIS : READ BACK + temperature (figure + degrees), QNH (figure + millibars ), QFE (figure + millibars ) REPORT READY FOR TAXY PILOT AFIS 2) PILOT : READ BACK : (Name of aerodrome) INFORMATION : (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + POSITION ON APPRON BOUND FOR ((The name of aerodrome of destination) READY TO TAXY. AFIS : (Aircraft call sign or flight number) + Surface wind (degrees and knot), visibility (figure + meters/ KM), temperature (figure +

Aircraft reporting on apron about taxy

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degrees), due point figure + (figure +degrees), QNH (figure + millibars ) PILOT AFIS : READ BACK; ------ (Aircraft call sign or flight number) WILL USE RUNWAY (runway number) : READ BACK; ------ (Aircraft call sign or flight number) ADVICE TAXY TO HOLDING POINT RUNWAY (runway number) REPORT ON SHORT. PILOT AFIS 3) PILOT : READ BACK : (Name of aerodrome) INFORMATION : (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + POSITION ON SHORT RUNWAY (runway number). AFIS PILOT AFIS 2) PILOT : READBACK+ : READ BACK : (Name of aerodrome) INFORMATION : (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + POSITION LINE UP AND READY FOR DEPARTURE AFIS PILOT AFIS 3) PILOT : READ BACK; ------ (Aircraft call sign or flight number) RUNWAY IS CLEAR + ADVICE REPORT AIRBORNE TIME. : READ BACK : (Name of aerodrome) INFORMATION : (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + DEPARTURE / AIRBOURNE/ ON COURSE AT (time) ADVICE INTERING RUNWAY (runway number) REPORT LINE UP AND READY FOR TAKE OFF

Aircraft reporting on short runway will be used.

Aircraft reporting on position line up and ready for departure

Outgoing aircraft report after airborne

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: READ BACK; ------ (Aircraft call sign or flight number) + ADVICE REPORT POSITION 5 MINUTES OUT.

Note: Further PILOT is following the communication procedure (report on position 5 minutes out, 15 minutes out), if any other objects are flying in the Aerodrome Flight Information Zone and any objects are moving on the manoeuvring area which shall be informed to all traffic on those area, AFIS shall send the traffic information to such traffic. PILOT : (Name of aerodrome) INFORMATION + (Aircraft call sign or flight number) + POSITION 15 MINUTES OUT + ALTITUTE (figure AFIS +feet)/ FLIGHT LEVEL (figure) ESTABLISH CONTACT WITH (the name of the next responsible ATS Unit) : READ BACK; ------ (Aircraft call sign or flight number) + CLOSING DOWN OUT.

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