CHAPTER ONE

INTRODUCTION TO MICROSOFT WORD

Microsoft word is defined as the word processing package which allows the user to process data
or information into document or pages. It also permits us to format text.
HOW TO ACCESS MICROSOFT WORD
Steps:
1. Clock on Start Button
2. Point to All Programs and click on Microsoft word.
Different Tool Bars in Ms-Word
Title Bar, Menu Bar, Standard Tool Bar, Formatting Tool Bar, Scrolling Tool bar, Status Bar,
Picture Bar, Drawing Bar.
DISTRIBUTION OF THE TOOL BARS
1. Title Bar: It displays the program you are writing with.
2. Standard Tool Bar: it displays the picture like save icon, open icon, print preview icon,
print icon etc.
3. Scrolling Bar: It is used to scroll the pages both vertical and horizontal.
4. Menu Bar: On the menu bar you will see all these items; Application button, Home,
Insert, Page Layout, References, Mailing, Review and View.
5. Status Bar:

HOW TO CREATE A FOLDER

Steps:
1. Click new or right click the window, then click new in the context menu.
2. Click the new submenu
3. Click folder
4. Type the name of the new folder, then
5. Click OK or press enter key on the keyboard.

HOW TO RENAME A FOLDER

Steps:
1. Right click the folder

2. In the context menu click rename. The rename option is also in the file menu.
3. Type the new name in the object label.
4. Click OK or press enter on the keyboard.

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HOW TO DELETE A FOLDER
1. Select the object you want to delete.
2. Click the file menu
3. Click delete

SPECIAL KEYBOARD KEYS

Backspace – Delete the character to the LEFT of the cursor.
Delete – Delete the character to the RIGHT of the cursor.
End – Moves the cursor to the end of the line of text.
Home – Moves the cursor to the beginning of the line of text.
Arrow Keys – Move the cursor around the screen. This can be done by left clicking with the
mouse.
Tab – Jumps the cursor incrementally along the line of the text.
Print Screen – Captures everything that is displayed on the screen in memory. The image can be
pasted into the document by pressing Ctrl. V.
Alt-Print Screen – Captures the active window on the screen in memory. The image can be pasted
into the document by pressing Ctrl. V.
Ctrl.X – Cut – Removes whatever is selected from the active document. It can be pasted in any
location.
Ctrl.C – Copy – Copies whatever is selected from the active document. The original section
remains in place and may be copies to another location using the Paste function.
Ctrl.V – Paste – Places whatever is in the current memory into the active document.

THE SHORTCUT KEYS ON THE KEYBOARD

1. Control + A = Highlight All
2. Control + S = Save
3. Control + B = Bold
4. Control + R = Right Alignment
5. Control + N = New Page
6. Control + Y = Redo
7. Control + Z = Undo
8. Control + U = Underline
9. Control + I = Italics
10. Control + O = Open
11. Control + P = Print
12. Control + J = Justify Alignment
13. Control + E = Center Alignment
14. Control + F = Find
15. Control + G = Go to
16. Control + X = Cut
17. Control + L = Left Alignment
18. Control + M = Left Indent Movement
19. Control + D = Formatting
20. Control + K = Hyperlink

PROCEDURE TO CREATE NEW BLANK DOCUMENT

1. Click on Office Button on Menu Bar

2. Select New icon from the Standard Tool Bar.

3. Select Blank Document and click Ok to create new blank document.

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PAGE SETUP
Each page within a document can have its own page setup specified. Page setup refers to setting
the margins for the sheet as well as the paper size, orientation, line numbers, headers and footers
and borders. To access the dialog box for specifying margins, etc. select: File  Page Setup...
(for MS-word 2003), while you select: Page Layout  Arrow at the bottom left corner of the
Page Layout Tap.

Page layout dialog box

HOW TO COPY AND PASTE

Steps:
1. Select the object to copy.
2. Click the edit menu
3. Click copy
4. Open the location where you want to copy the object
5. Click edit menu.
6. Click paste.

HOW TO FORMAT A TEXT

1. Select the text after typing.
2. Click on Home
3. Point to font tab and click on the small arrow facing down, a dialogue box will open.
4. Choose your choice of format
5. Click OK.

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HOW TO ADD A DROP CAP TO A TEXT
1. Select your text or the very text you want to add drop cap.
2. Click on Insert on menu bar
3. From text tab, locate drop cap and click
4. Click OK.

HEADERS AND FOOTERS

Headers and Footers contain data that will appear at the top (header) or bottom (footer) of each
page in the document. Using different sections, it is possible to change the header and footer
throughout the document. This distance that the header and footer are spaced from the edge of the
paper is specified in the Page setup dialog box. To access the header and footer, use the Menu
sequence, in MS-word 2003: View  Header and Footer; while in MS-word 2007: Insert 
Header & Footer Tab.

From the header & footer tab, it is possible to add page numbers, date and time and other AutoTex
information.

Text and graphics can be added to headers and footers. The toolbar closes automatically when you
pick the Close button. The header and footer can also be edited by double clicking them once they
are created.

PAGE BREAKS AND SECTION BREAKS

If you come to a point in your document where you want to skip to the next page, you will need to
insert a break. There are two kinds of breaks. Page Breaks and Section Breaks. Both are accessed
by the menu sequence Insert  Page Break in “pages tab”. A page break just skips down to the
next page in the document. A section break does the same kind of thing, except that each section
in a document can have its own head and footer. So, if you want to have different headers and
footers throughout your document, insert Section Breaks. When changing the headers and footers,
start from the END of the document and work forward. Be sure to turn OFF the “Same as
Previous” button in order to change the header and footer for the individual section.

HOW TO INSERT TABLES

Tables are used in Word document to organize data or results. Most of the table functionality in
Word can be accessed from the Table Toolbar. The Table Toolbar can be turned on using the
menu sequence Insert  Table  Insert Table from the list of options. Input the number of
rows and column and finally click Ok. Example:

There are two methods for inserting a table. Using the Draw Table tool, or use the Insert Table
tool, which is the same command as above.

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When the cursor is placed over the table, the Table Anchor appears. The table can be dragged
around the document by dragging the Table Anchor. Clicking on the Table anchor also selects the
entire table. When the table is selected, the menu, Design and Layout appeared to enable one
work with the table efficiently.
Table Anchor

How to Change the Fill of a Cell

1. Place the Cursor in the cell or highlight the number of Cells desired.
2. Click on Design on menu bar,
3. Click on the small arrow facing down at the front of Shading.
4. Selection the color of your choice.
How to Merge Cells
1. Select two or more cells to be merged.
2. Pick the Merge Cells from the Layout on menu bar.
How to Split Cells
1. Select the cell to split.
2. Pick the Split Cells from the Layout on menu bar.
3. Specify the number of rows and columns, then click on Ok.

How to Delete Table

1. Select the Table Anchor to select the entire table
2. Press Backspace on Keyboard.

SYMBOLS
Is it often necessary to insert special characters and symbols into a document. Many sets of special
characters are available for use in a document. To access the character sets, select Insert 
Symbol from Symbols tab, the click on More Symbols. Select the character to insert and press
the Insert button. The Cancel button changes to Close. Use it to close the dialog box.

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EQUATION
Often times while writing, engineers have to refer to formulas and equations. So the ability to
place equations in a document is important. Microsoft has included an equation tool, called the
Microsoft Equation 3.0. An equation is an object that can be inserted into a Word document or
other Microsoft products, such as Excel and PowerPoint. To open the dialog box used to insert an
equation into a document, use the keyboard shortcut keys: Alt. +I+O+B ; scroll to Microsoft
Equation 3.0

While the equation editor is open, Word switches “Edit Mode”. While in edit mode, all other word
functionality is suspended. The equation object is contained in a frame that automatically adjust in
size as the equation is built. To exit edit mode, click the mouse outside of the equation frame.
Outside of edit mode, the frame surrounding the equation is not visible. Double click on an
existing equation to enter edit mode to edit the equation.

In edit mode, all letters, numbers and keyboard characters can be typed into the equation as
necessary. Special characters are available from the character menus on the first row of the
equation toolbar, which is shown below. These characters could include, math operators, spaces,
arrows, and Greek letters. When chosen, these characters appear to the right of the Cursor. The
cursor can be moved within the equation by pressing the keyboard arrow keys.

WORD ART
Word Art is a graphical program that allows you to create typed image in a shape of wave, circle,
bow ties etc. Word Art is quite simple to use and can improve the appearance of the document.
Steps:
1. Select Insert  WordArt from text tab, select the shape desired
2. Type in the window displayed and Click on Ok.

HOW TO SAVE IN MS-WORD

1. After or before typing, click on file.
2. On the fly out menu, click Save As if it is the first time you are saving.
3. A dialogue box will open, under file name, type in the name you want to use in saving
your work and click OK.

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HOW TO CLOSE MS-WORD
1. Move your cursor to action button and click at the top right and click it. If you want to
save it click YES if you don’t want to click NO.
2. You can use shortcut keys by holding ALT+F4.
HOW TO OPEN AN EXISTING FILE
When you have open MS-word program, move your cursor to the end click from drop down menu
look for your file (name), select it and click open in the dialogue box. It will display or open the
file for you.
HOW TO SAVE FILE INTO FLASH DRIVE OR ANY REMOVABLE DISK
After typing the file, move your cursor to the file menu and click Save As from the drop down
menu, a dialogue box will appear on the screen within the dialogue box, click on the fly out at the
top of the dialogue and select 3.5 floppy when it open type the file name and click save.
HOW TO BOLD A TEXT
These features do not increase the font size of a text but it thicken the text by making it dark and
bold.
Steps:
1. Highlight the text and press CTRL+B on the keyboard.
2. Click on B - bold icon on the formatting bar.
HOW TO INCREASE A TEXT (FONT SIZE)
Highlight a text and move your cursor to font size on the formatting tool bar, click and choose the
size you want.
HOW TO UNDERLINE A TEXT
1. Highlight the text you want to underline and click U icon on the formatting bar. Or simply
highlight the text you want to underline and press CTRL + U on the keyboard.
HOW TO DELETE A TEXT
Highlight the text you want to delete and press delete key on the keyboard. Or highlight the text
you want to delete and move your cursor to edit menu and select clear.
PAGE NUMBERING
1. Click on Insert menu.
2. Click on Page number
3. A dialogue box will appear
4. Inside the dialogue box choose position where the page number will appear.
5. Also choose alignment
6. Click OK.
CHANGE CASE
Highlight the text you wish to change its case, click on Home, click on Change Case icon on the
formatting bar in font tab, choose any of the option like sentence case, lower case, upper case, etc.
or highlight the text and press Shift+F3.
PRINT PREVIEW
Print preview is a feature in MS-word that allows user to verify how their document will look on
the screen before sending the document to the printer.
STEPS FOR PRINT PREVIEW
Click on file menu or application button  bring your mouse pointer on Print  click on Print
Preview. Press Ctrl+F2 as the shortcut key.

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 CHAPTER TWO
ELECTRONIC SPREADSHEET
A spreadsheet is an electronic sheet ruled into grid of rows and columns upon which calculation
and data can be made. Examples of spreadsheet applications are Supercalc, VisiCalc, Peachtree,
VP Planner, Lotus 123, Professional Plan, Lotus V, Quathro Pro (Qpro, MS Excel etc
Spreadsheet is also called worksheet.

Spreadsheets are the most widely used software alongside word processing. They have become an
important calculating and financial planning software for accountants and managers and a general
ledger for control, payroll, timesheet, petty cash book and expense accounts etc.

WHAT IS MS-EXCEL
Microsoft Excel is a powerful electronic spreadsheet software, which is made to automate
business tool, and allow you to organize data, make decision, create reports for calculations, sort
and search for data and represents data graphically. MS Excel uses file extension dot XIS (.xis.

When MS Excel starts, it displays an empty workbook. A workbook is like a notebook that
contains 1 to 3 worksheets by default depending on the version of the MS Excel, namely sheet1,
sheet2, sheet3 etc. The sheet name displays on the sheet tab at the bottom of the workbook.

The Excel worksheet is also known as spreadsheet, it allows you to enter, manipulate, analyze and
calculate data. It is arranged into matrix of rows and columns called gridlines. The columns are
labeled with A, B, C, …Z, AA, AB, AC, …AZ, BA, BB, …BZ; … XFD – 15,61. Rows are
labeled with figures 1,2,3, …1,04,576. The intersection of rows and columns is a Cell. A cell is
one box in the worksheet. The maximum limit of column width is 255 characters and row height
is 409 points.

Each cell is identified by an address, which defines the location of each cell. An address consists
of a column letter followed by a row number. Example, the first cell in a worksheet is referenced
A1. The next one down is A2, while the next to right is B1. Active Cell is the current cell on
which the highlight (cursor is, and is usually darker than the rest. Also, Active cell is/are selected
cells where any data you type will be entered. Cell pointer surrounds the active cell. When there
are many cells combined together, it is known as Range. For example, cells A1 to A7 represents
seven (7 cells in column A; this can be written as A1:A7. The combination of these seven cells is
considered a range. The present sheet you are working with is called Active Sheet.

LAUNCHING INTO MICROSOFT EXCEL

From Taskbar, click Start, click on run, type Excel and click on OK or press Enter Key on the
keyboard. On My Computer icon, double click it, double click on Local Disk, double click on
program file, continue to Microsoft Office, double click on office and double click on Excel Icon.

MOUSE POINTER IN EXCEL

There are six different types of pointers in Excel spreadsheet, they are:
1. Normal Pointer
2. Arrow Pointer
3. Auto Pointer
4. Selection Pointer
5. Text Mode Pointer
6. Resizing Mode Pointer

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SHAPE OF MOUSE POINTERS IN EXCEL
Normal Pointer

Right Arrow Pointer

Down Arrow Pointer

Text Mode Pointer

Auto Fill Pointer

Selection Pointer

FUNCTIONS OF THE POINTERS

1. Normal Pointer: It is pointer that is used to display the active cell or the pointer.
2. Arrow Pointer: It is used to write a text in active cell by double clicking inside.
3. Auto Fill Pointer: It is used to fill up a particular word known to the computer but not
unknown.
4. Selection Pointer: It is used to select a particular command to satisfy your own desire.

3.1 DATA TYPE IN MS-EXCEL

i Label: This could be any of the characters on the keyboard. It is basically one or
combination of the English letters, digits and/ or other characters. It can be a main title or
sub-heading. Digits specified, as a label cannot be used for calculation. To enter text in a
cell, select the cell and type the text. Text is left aligned by default. Text sometimes spills
over to empty cell to the right when typing but it truncates when the cell to the right
contains data. You can make the truncated portion appear by increasing the width of the
cell.
ii Values: These are numeric data which can be used for calculation (mathematical
operation. Values are by default right aligned in the cell.
iii Formulas: These are special organized values with arithmetic operators arranged and
designed to manipulate numeric data in cell. Formula is used to Add, Subtract, find
Average and so on. For example, to fine the sum of the data. = A1+A2+A3+A4. The equal
sign (= must precede formula. The rule of BODMAS must be adhered to strictly. In such
formula is sequence of constant values, cells reference name, functions or operator that
produces new value e.g. Y = 3x2 + 6x + 3 will produce new value if value of X changed
(content of X.
iv Date/Time: The data that specify the period i.e. day, month, year, hour, minute, seconds.

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FORMATTING A CELL OR CELLS
Click on format menu, click on cells from the dialogue box that will appear, do the necessary
settings and click Ok.

INSERTING COLUMNS AND ROW

To insert a Column, place your cell pointer on the column you want to insert the new one, click on
Insert menu and click column.

To insert row, place your cell pointer on the row you want to insert the new one, click on insert
menu and click on row.

HOW TO INSERT A WORKSHEET

Steps:
1. Click on insert menu
2. Click on worksheet
3. Right click on the active sheet.
4. Click on insert from the dialogue box that will appear.
5. Click on worksheet
6. Click OK. (for 2003 MS Excel version.
For higher versions, click on Insert Worksheet icon located along the horizontal scroll bar or
press Shift F11 on keyboard.

HOW TO RENAME A WORKSHEET

1. Right click on the sheet you want to rename.
2. Type in your name.
3. Click OK or press Enter key on the keyboard.

HOW TO DELETE A WORKSHEET

1. Right Click on the sheet you want to delete.
2. Click on Delete on the dialogue box that will appear.

HOW TO SAVE A WORKBOOK

It is advisable to save your file as soon as you have started building the workbook. This is
necessary so that the data are not lost in case of system or power failure.
Step: Click on the Application button  click on Save As  Specify the location i.e.
Documents  give it name in the “File name”  Click on Save.

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ADDITION AND SUBTRACTION IN EXCEL
Addition in Excel: It is all about the total sum of cells you want to calculate on in terms of
addition which can be done with this formula (B2+D2) then press Enter key on the keyboard.

Subtraction in Excel: It is all about removing a particular value of a cell from the other. The
formula is (B2-D2) then press Enter key on the keyboard.

Auto Summation: It is the automatic way of adding numbers in Excel spreadsheet. Method is to
highlight the numbers, on the empty cell where you want your answer to appear, select Auto Sum
icon from Standard Tool Bar.

3.2 CALCULATION IN EXCEL

1. Formula for calculating Total is =Sum(C3:M3) and press Enter key.
2. Formula for calculating Average is =Average(C3:M3) press Enter key.
3. Formula for calculating Grade is =IF(F6>39,(TRUE),(FALSE)) Press Enter Key.
4. Formula for calculating multiple Grade or Remarks is =IF(F2>79,"A", IF(F2>74,"AB",
IF(F2>69,"B", IF(F2>64,"BC", IF(F2>59,"C", IF(F2>54,"CD", IF(F2>49,"D"))))))),
then press Enter key on the Keyboard.

CHART
Chart is a graphical environment which helps us to represent our data or information in a graphic
form. Examples are columns, bars, pie-line etc.

Microsoft Excel makes the creation of these charts very easy and simple. Even when you have not
known how these charts look like, Microsoft Excel will make them available for you to choose the
type you want from the options on the Chart dialog box.

NB: Working on chart you can only make use of the present chart type stored in the system with
their formula.

CONDITIONAL FORMATTING
This is used to make a various change in our data in Excel spreadsheet row and column cell.
NB: You must highlight the sheet before the change can be applied. Click on conditional
formatting, from the dialogue box that will appear do the necessary setting and click OK.
EDITING IN MS EXCEL
If a mistake is notice in a cell and there is need for adjustment, then the type of adjustment
depends, on what is really needed in that cell or range of cells. The following commands are used
in correcting mistakes notice in a worksheet: Delete, Overwrite, Undo/Redo, Moving cell or range
of cells, insert, cut, copy and paste.
Delete Data: Select the cell or range of cells that hold the data to be deleted. Press the delete key
on keyboard.
Insert Data: If you wish to insert data in between two characters –
- Select the cell that contain the mistake.
- Press the function key (F2 or double click on the cell, then the insertion pointer appears in
the cell.
- Place the insertion pointer in between the two characters and begin to type.
- Press the Enter key to accept the entry.
Overwrite Data
Overwrite mean to change/replace the entire word or sentence to another.
Steps: Select the cell that contain what to overwrite. Retype the entry to overwrite the old entry.
Press the Enter key to accept the entry.

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Undo/Redo Data
This allows the recovery of data made during editing and are available on the toolbar.
Steps: Click on the Undo button to undo action. Click on the Redo button to redo an undo action
if necessary.
Moving Cell or Range (Cut, Copy and Paste
This allows the placement of data from its old location to the new place. Cut will move it
completely to a new place while copy will duplicate the data into a new place. The two will
appear in the new place with the help of paste.
Steps:
- Select the cell or range of cells you want to cut or copy if you want to copy.
- Press Ctrl C. If you want to Cut Press Ctrl X.
- Place the mouse pointer at the first cell you want to move (Cut or Copy data to; right click
and click paste or press Ctrl V.
Merging Cells
This is the process of joining/amalgamating two or more cells to become one.
Steps: Highlight the cells to merge. Click Home on menu bar, locate Merge icon on alignment tab
and click.
Changing the Text Orientation
This is the process of making your text to appear in another direction different from the default i.e.
appear vertically or diagonally in different degrees.
Steps: Highlight the range you want to change its orientation  Click Home on menu bar, 
Locate Orientation icon on alignment tab and click.
Step 2:
Highlight the range of cells e.g. B2:H10,  Click on font to show format cells dialog box
(Shortcut keys: Ctrl + Shift + F.  click on Alignment tab  Set the degree of your orientation
 finally click Ok.
Changing Text Format
Steps: Highlight (select the text,  click Home on Menu bar,  click font to bring up Format
Cells dialog box; you can change font, font size, style, underline, colour etc.  finally click Ok.

Adding Border to Cells

Steps: Highlight the range of cells e.g. B2:H10,  Click on font to show format cells dialog box
 click on Border  click on Outline and Inside tabs  finally click Ok. Shortcut keys: Ctrl +
Shift + F.

Adding Patterns
To fill selected range with colour or pattern
Steps: Highlight the range of cells you want to use  Click on font to show format cells dialog
box (Shortcut keys: Ctrl + Shift + F.  click on Fill  Select the colour or pattern of your
choice  finally click Ok.

Generating Numbers Serially

STEPS: Type the first number  bring your mouse pointer on the cell anchor (The node at the
bottom of the highlighted cell(s drag down while holding the Ctrl. key on the keyboard 
Release your mouse before releasing the control key.
NOTE: Dragging down without holding Ctrl key will automatically duplicate the first entry.

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PROTECTING YOUR WORKSHEET
Protecting a worksheet is all about protecting your sheet from unauthorized users.

Steps:
1. Click on Review on Menu bar
2. Click on Protect sheet on changes tab.
3. Select from the list of options to protect, e.g. lock cells, format cells etc. and click Ok.
4. Type in your password in the position of the blinking cursor and click OK.

HOW TO UNPROTECT A WORKSHEET

Steps:
1. Click on Review on Menu bar
2. Click on Unprotect sheet on changes tab.
3. Type in your password in the position of the blinking cursor and click OK.

HOW TO HIDE A WORKSHEET

1. Click on window menu.
2. Click on unhide, on the dialogue box that will appear, specify the sheet you want to unhide
by clicking on it to select it and click OK.

HOW TO PRINT IN MS-EXCEL

Printing in Microsoft Excel is as simple as discussed in MsWord. However, before you print your
document in Microsoft Excel, it is advisable to adjust your document Layout in Page Layout to
save you from the embarrassment of poor document layout and document cut-off.

Page Setup:
Page Setup is a command in Menu Bar assessed from Page Layout. On arriving at the Page Setup
dialog box, the following tabs are useful for your layout: Margins, Paper and Layout.

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 CHAPTER THREE

INTRODUCTION TO CORELDRAW
CorelDraw is a graphic package used for graphical designs and typing (i.e. to draw object and
painting pictures). It is very fast in operation and is almost one of the best designing packages in
use.

STARTING CORELDRAW
1. At the program manager, click Start button.
2. Click all programs, from where you will find out the version of the CorelDraw installed in
the system. (i.e. Corel 9 or Corel x3 etc.)
3. Click the CorelDraw version and then
4. Click CorelDraw to load the package.

IMPORTANCE OF CORELDRAW
The importance of CorelDraw package in desktop publishing is that it gives a perfect complement
to the existing office software packages. There has been an improvement over years in the version
of the CorelDraw package in the market. The various versions are CorelDraw 12.0, CorelDraw
x7.0 and so on.

FEATURES OF CORELDRAW
1. Title Bar
2. Minimize Scale
3. Window Border
4. Scroll Bar
5. Ruler Bar
6. Colour Palette
The picture is shown below:

THE TOOLBOX IN CORELDRAW

1. Pointing Arrow
2. Shaping Tool
3. Magnifying Tool
4. Pen Tool
5. Rectangular Tool
6. Oval Tool

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7. Text Tool
8. Fill Open Tool
9. Fill Pattern Tool etc.
The picture is shown below:

MENU COMMAND KEYS

1. File Menu
2. Edit Menu
3. Layout Menu
4. Effect Menu
5. Text Menu
6. Arrange Menu
7. Display Menu
8. Special Menu
HOW TO INSERT TEXT INTO CIRCLE
Example:

Steps:
1. Go to Text
2. Go to Fit text to Path and click, the arrow will become thick
3. Take it to the edge of the Circle and left click.
STEPS TO MAKE PAGE CURL
Example:

Steps:
1. Go to bitmap and click.
2. Click on convert to bitmap, wait for some seconds.
3. Go to bitmap again and click.
4. Scroll to 3-D Effect, follow the arrow and locate Page Curl. Click on page curl and select
the side you want to curl.
Select colour if needed on the colour box to beautify the curled page and click OK.

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HOW TO USE ANY PICTURE TO DESIGN YOUR WORK (i.e. Tiles)
Example:

Steps:
1. Go to bitmap and click
2. Click convert Bitmap
3. Click OK, wait for some seconds
4. Go to Bitmap again and click, scroll to Distort under it you will see tiles click it and
5. Finally click OK.

HOW TO MAKE LINE OF DRAWING THICKER

Example:

Steps:
1. Draw the line first
2. Click outline tool.
3. Select the thick you like.
4. Click OK, automatically the line of your drawing will be changed.

HOW TO CHANGE THE CHARACTER OF TEXT

Example: Students  Students
Steps:
1. After typing the text, drop your text arrow on drop tools so that your text can be
highlighted.
2. Click on Tt (Font List), scroll to select the character you want.
3. Click on the desired text. Automatically the character will be changed.

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 CHAPTER FOUR

INTRODUCTION TO MICROSOFT POWERPOINT

PowerPoint helps one to plan, organize, design and deliver professional presentations on
Computer Screen or projectors. Power point also allows one to create handouts.

LOADING MICROSOFT POWERPOINT

1. From Taskbar, click on Start button.
2. Point to All Programs
3. Look for PowerPoint and click or locate PowerPoint on the desktop screen and
double click.
NB: After starting PowerPoint, the system respond by automatically display a dialogue
box to enable you to choose listed methods of creating your presentation, auto-
content wizard etc.

HOW TO QUIT OR EXIT MICROSOFT POWERPOINT

1. On the File Menu or Application button, click Close.
2. Double click on the Office Button (Program Logo) on Title Bar at the top right
hand side of the PowerPoint window.
NB: If the file you are closing is unsaved, PowerPoint will display a Dialogue Box asking
you if you want to save change made, choose YES to save and NO to quit without saving.

TYPES OF PRESENTATION
1. Blank Presentation.
2. Designed Template
3. Auto-Content Wizard

METHOD OF BLANK PRESENTATION

This is done when the program is open.
1. Click on File Menu (Program Button)
2. Click on NEW icon from the list of option,
3. Click on Blank Presentation
4. Finally click on Create.
The shortcut key is CTRL + N.

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DESIGNED TEMPLATE PRESENTATION
This is a presentation with designed background.
Steps:
1. Click on File menu (Program Button)
2. Click on New Open Designed template tab.
3. Choose a pattern you want and click Create/Ok.

AUTO CONTENT WIZARD

It uses gridline to display particular presentation.
1. Select New from File menu.
2. Click auto-content wizard
3. Click OK and next
4. Choose a presentation and click next
5. Type presentation title and footer if necessary.
6. Click next and finished.

SLIDE SHOW
This is a feature in MS-PowerPoint that permits us to display our presentation after
finalizing our work.
Steps:
1. Click on slide show menu and select view slide.
It has its shortcut direction as F5

CUSTOM ANIMATION
It is a feature in PowerPoint that we use to give a movable effect given to slide object.
Steps:
1. Click Slide show menu

2. Select custom animation

3. Click on add effect button
4. Click on entrance
5. Choose your desire effect and
6. Click OK.

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SLIDE TRANSITION
Slide transition is a kind of movement that occurs to the whole slide at once.
Steps:
1. Click on Slide menu
2. Select Slide Transition
3. Choose a Movement and Speed
4. Click Apply to All.

INSERTING OF TEXT TO BLANK PRESENTATION

Steps:
1. Position your cursor inside note area and type.
2. Click on insert menu
3. Select New Slide
Its shortcut key is CTRL + M.

SLIDE NUMBERING
It is a method of adding number to all Slides in a presentation.
Steps:
1. Click on View and select Header or Footer
2. Open slide tab and select slide number
3. Click Apply to All.

SLIDE COLOUR SCHEME

This is used to change the Colour of an existing designed template.
Steps:
1. Click on Format menu
2. Select Slide Scheme Colour
3. Choose your desirable colour

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LINE SPACING
This is the method of creating gap between lines
Steps:
1. Highlight the text and select increase or decrease paragraph bar or
2. Click format menu
3. Select line spacing and click OK.

ADDING OF TEXT TO SHAPE

This is the method of typing inside auto-shape.
Steps:
1. After drawing your shape,
2. Click on the shape then, click Add Text.

INSERTING SYMBOLS
Steps:
1. Click on Insert menu
2. Click on Symbol
3. Click the desired symbol then click OK.

ORGANIZATION CHART
This is a diagram that can be used to represent level of workers, family and organization in
an organized chart.
Steps:
1. Click insert menu
2. Click on diagram, make your choice.
3. Click on OK.

HOW TO CORRECT SPELLING ERRORS

1. Move your mouse to spell check and click the left mouse button.
2. In suggestions box, move your mouse to the correct spelling of the wrongly spelt
word and click the left mouse button.
3. Move your mouse to change and click the left mouse button.

NB: Repeat step 2 and 3 for all the wrongly spelt words.
4. To change all occurrences of wrongly spelt words click change.
5. To ignore a selected word, click ignore.

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