Data managemnt for apparel Business

Inventory Management

MILONEE | MUSKAN | MEENAKSHI | NIDHI

BFT - 3
DMAB – Inventory Management

Table of Contents

1. Organization: Inventory management system 2

2. Role of DMAB for inventory management in garment factory 2
3. Scope of Database 2
4. Entities 3
5. Attributes 3
6. Relationships 4
7. Entity Relationship Diagram 5
8. Data Flow diagram 6
9. Data Dictionary8
10. Normalization 10
11. Forms 13
12. Reports13
13. Queries14
14. Macros 15
15. References 15

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1. Organization: Inventory Management in Garment Factory

Inventory management in the garment industry is the process of

organizing, storing, tracking, and controlling the flow of clothing
items. The goal is to ensure that the right amount of the right products is
available at the right time, while minimizing excess inventory and costs.
Inventory management in a garment factory involves the systematic
control and monitoring of raw materials, work-in-progress (WIP), finished
goods, and other supplies required for production. Effective inventory
management ensures uninterrupted production, cost optimization, and
timely delivery of products.

The components of an inventory in a garment factory include:

 Raw material
 Finished garments
 Surplus fabric
 Chemicals and dye stock
 Machinery and spare parts
 List of suppliers
 List of consumers

2. Role of Data management for apparel business in Inventory

management in a garment factory:

Our assignment aims at creating a data base management program in

order to improve the inventory management system in a garment factory.

In a modem factory today, a material management Information System is

the major tool for making decision involving purchasing and
manufacturing activities.
In order to increase the productivity and improve operation cost as much
as possible, the computerized material management information system is
expected to replace the manual one.
This new computerized system will help to avoid material inventory stock
outs, minimize the excessive levels of inventory and optimize the
utilization of material. Moreover, this system is able to generate reports
for management in order to make the right decisions.

3. Scope of the database:

This database covers major areas of inventory management system as

follows:
3.1 Inventory management
 Handling raw materials in stock.
 Ensuring the availability of raw materials when needed.
 Maintaining the lowest possible level of inventory.
 Handling the requested raw material from production.
 Recording and maintaining raw materials information.

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3.2 Purchasing process

 Handling purchase orders.
 Ensuring the quality of purchased raw materials.
 Recording and maintaining supplier information.

3.3 Generating report process

 Generating various kinds of reports m order to make the right decision.

4. Entities:
Entities are fundamental building blocks in data modelling and information
systems. They represent real-world objects, concepts, or things that can
have data stored about them in a database or described in a system.
In the context of an Inventory Management System in a Garment Factory,
entities represent the key objects or concepts that the system tracks and
manages.

The list of entities is:

4.1Fabrics
4.2Chemicals
4.3Garments
4.4Equipment
4.5Customer
4.6Supplier
4.7Order Details

5. Attributes:
Attributes are characteristics or properties that describe an entity in a
system or model. Each attribute provides specific information about the
entity and is used to define its state or identity. In the context of an
Inventory Management System in a Garment Factory, attributes are the
data fields that describe various entities such as raw materials, finished
goods, or suppliers.

The list of attributes with respect to each entity is:

5.1Entity – Fabric
Attributes - Fabric Name, Type, Width, Colour, Quantity, Price Per Meter
5.2Entity – Chemical
Attributes - Chemical Name, Type, Application, Form, Quantity (Kg/L),
Price Per Unit
5.3Entity – Garment
Attributes - Garment Type, Material Used, Size Range, Colour Variants,
Quantity Produced, Price/Unit
5.4Entity – Equipment

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Attributes – Equipment name, Type, Purpose, capacity, Quantity

Produced, Price/Unit

5.5Entity –Customer
Attributes – Customer ID, Customer Name, Contact number, City
5.6Entity –Supplier
Attributes – Supplier ID, Supplier Name, Contact Name, Contact
number, City
5.7Entity –Order Details
Attributes – Order ID, Quantity, Unit price, Customer ID, Order Date

6. Relationship:

Relationships in a database or system describe how entities are connected

to each other. They define the associations or interactions between two or
more entities and represent real-world dependencies or interactions within
the system.

The relationships between the entities are:

6.1Fabric – Chemical: One to many (1: N)

6.2Garment – Chemical: One to many (1: N)
6.3Fabric – Garment: Many to one (M: N)
6.4Supplier- Fabric: One to many (1: N)
6.5Customer – Garment: One to many (1: N)
6.6 Supplier – Equipment: One to many (1: N)
6.7Supplier – Chemical: One to many (1: N)
6.8Order details – Customer: Many to One (M: N)

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7. Entity Relationship Diagram:

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8. Data Flow Diagram:

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9. Data Dictionary:

9.1Fabric:

Sr Column Name Data Type Description

No.
1. Fabric ID Text Unique identification for each
fabric
2. Fabric Name Text Unique name for each fabric
3. Fabric Type Text Indicates the composition
4. Width Decimal Indicates the dimensions
5. Colour Text Indicates the property
6. Quantity Integer Indicates the number of pieces
7. Price/meter Integer Indicates the cost

9.2Chemical:

Sr Column Name Data Type Description

No.
1. Chemical ID Text Unique identification for each
chemical
2. Chemical name Text Unique name for each
chemical
3. Type Text Indicates the composition
4. Application Text Indicates the usage
5. Form Text Indicates the property
6. Quantity Integer Indicates the volume
7. Price/unit Integer Indicates the cost

9.3Garment:

Sr Column Name Data Type Description

No.
1. Garment ID Text Unique identification for each
Garment
2. Garment type Text Unique name for each
garment
3. Material used Text Indicates the composition
4. Size range Text Indicates the property
5. Colour variant Text Indicates the property
6. Quantity produced Integer Indicates the total number of
pieces
7. Price/unit Integer Indicates the cost

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9.4Equipment:

Sr Column Name Data Type Description

No.
1. Equipment ID Text Unique identification for each
equipment
2. Equipment Name Text Unique name for each
equipment
3. Type Text Indicates the property
4. Purpose Text Indicates the usage
5. Category Text Indicates the property
6. Quantity Integer Indicates the total number of
pieces
7. Price/unit Integer Indicates the cost

9.5Order Details:

Sr Column Name Data Type Description

No.
1. Order ID Text Unique identification for each
order
2. Customer ID Text Unique identification for
customer who placed an order
3. Order Date Integer Indicates the date on which
the order was placed
4. Quantity Integer Indicates the total number of
pieces
5. Price/unit Integer Indicates the cost

9.6Customer:

Sr Column Name Data Type Description

No.
1. Customer ID Text Unique identification for each
customer
2. Customer Name Text Indicates the name of each
customer
3. Contact Number Integer Indicates the contact number
of each customer
4. City Text Indicates the city from which
the customer belongs

9.7Supplier:

Sr Column Name Data Type Description

No.

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1. Supplier ID Text Unique identification for each

supplier
2. Supplier Name Text Indicates the name of each
supplier
3. Contact Name Text Indicates the POC of the
supplier
4. Contact Number Integer Indicates the contact number
of each supplier
5. City Text Indicates the city from which
the supplier belongs

10. Normalization

Normalization is a process in database design that organizes data into structured

tables to reduce redundancy and improve data integrity. It involves dividing large
tables into smaller, related tables and defining relationships between them.
Normalization helps in reducing duplication, ensuring consistency, and making
the database efficient and easy to maintain.

10.1 Normal Forms (NF)

Normalization is achieved in stages called Normal Forms, each addressing
specific issues.
a) 1NF (First Normal Form)
Definition: A table is in 1NF if:
 All columns contain indivisible values.
 Each column holds unique data of the same type.
 The table does not have repeating groups or arrays.
Example:

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b) 2NF (Second Normal Form)

Definition: A table is in 2NF if:
 It is in 1NF.
 All non-key attributes are fully functionally dependent on the entire
primary key
Example:

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c) 3NF (Third Normal Form): Eliminate Transitive Dependency

Definition: A table is in 3NF if:
 It is in 2NF.
 No non-key attribute depends on another non-key attribute
Example:

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11. Forms:

Forms in Microsoft Access are a powerful feature that allow users to

interact with and input data into a database in a user-friendly way. They
are customizable and serve as the primary interface for viewing, entering,
or modifying data.

Common Use Cases:

 Data Entry: Inputting new customer records, orders, or inventory details.
 Data Viewing: Displaying and navigating through customer or
transaction records.
 Search and Filter: Creating search forms with filter options.
 Dashboards: Building an interface with navigation buttons for database
management.

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12. Reports:

Reports in Microsoft Access are a powerful tool for presenting and

summarizing data from your database in a structured and visually
appealing format. They are primarily used for sharing insights, creating
print-ready documents, and analysing data.

The key features are:

 Data Presentation
 Data Grouping and Summarization
 Formatting and Design
 Integration with Tables and Queries
 Export Options

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13. Queries:

Queries in Microsoft Access are tools used to retrieve, analyse, and

manipulate data from one or more tables. They allow you to answer
specific questions, filter data, calculate summaries, or even make changes
to your database. Queries are the backbone of database interaction in
Access.
Common Use Cases:
 Filter Specific Data: Find customers who made purchases in the last
month.
 Perform Calculations: Calculate total sales, discounts, or tax amounts.
 Find Duplicate Records: Identify duplicate entries in a table.
 Summarize Data: Generate monthly or yearly sales summaries.
 Modify Data: Update product prices or delete inactive records.
 Prepare Data for Reports: Pre-filter or pre-calculate data to be used in
reports.

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14. Macros:
Macros in Microsoft Access are tools that automate tasks and processes,
making it easier to handle repetitive or complex actions in your database.
They require little to no coding and provide a simple way to enhance
functionality, enforce business rules, or improve user interaction.

The benefits of using macros are:

 Improves Efficiency: Reduces manual work by automating routine
processes.
 Consistency: Ensures that actions are performed the same way
every time.
 Simplifies Complex Tasks: Handles multi-step operations with a
single trigger.
 Error Reduction: Decreases the likelihood of mistakes from
manual handling.

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15. References:

 Jain Cord industries

 Order Processing Management and Inventory Information for Garment
Company by Mr. Panu Jittrapinate

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