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Electronic Spreadsheet

The document provides an overview of advanced features in LibreOffice Calc, including Group and Outline, Subtotal, What-if Scenarios, What-if Analysis Tool, and Goal Seek. It details the steps to utilize these tools for data organization, analysis, and prediction of outcomes based on changing inputs. Each feature is aimed at enhancing data manipulation and decision-making processes within spreadsheets.

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Eric Immanuel
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20 views3 pages

Electronic Spreadsheet

The document provides an overview of advanced features in LibreOffice Calc, including Group and Outline, Subtotal, What-if Scenarios, What-if Analysis Tool, and Goal Seek. It details the steps to utilize these tools for data organization, analysis, and prediction of outcomes based on changing inputs. Each feature is aimed at enhancing data manipulation and decision-making processes within spreadsheets.

Uploaded by

Eric Immanuel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Electronic Spreadsheet (Advanced) using LibreOffice calc

Group and Outline


Group and Outline in Calc is used to create an outline of the selected data and
can group rows and columns together so that one can collapse (-) to hide it or
expand (+) it using a single click on it. Select the data to be grouped, click on
Data>Group and Outline. Then choose Rows to group the data on the basis of
rows or columns to group it on the basis of columns.

SUBTOTAL
The Subtotal tool in Calc creates the group automatically and applies common
functions like sum, average on the grouped data. One can use any type of
summary function for each column as per the requirement of data analysis.

Follow the following steps to apply Subtotal tool.


Step 1. The sheet where this is to be applied must have labels to the column
Step 2. Click on Data menu and choose Subtotals (Data>Subtotals)

Step 3. Choose the column in the Group by list in the subtotal dialog which is to
be used for grouping the data in the sheet as shown in
Step 4. Select the column by clicking the checkbox under Calculate subtotals for
to create subtotals for.
Step 5. Select the desired function by clicking the function under Use function.
Step 6. You can use the 2nd Group and 3rd Group tabs to group the data in
further levels.
Step 7. Click on OK button

What-if Scenarios
What-if scenario is a set of values that can be used within the calculations in the
spreadsheet. A name is given to the scenario and several scenarios can be
created on the same sheet. It is used to explore and compare various
alternatives depending on changing conditions. It can be used in the beginning
of any project to optimise the output. This tool is used to predict the output
while changing the inputs which reflects the output and thus one can choose
the best plan of action based on it.
Step 1. Select the cells which contains values in the sheet that needs to be
changed. To select multiple cells, hold Ctrl key and click on the cell to be
selected.
Step 2. Choose Tools>Scenarios will open scenario dialog window.
Step 3. Enter a name for the new scenario and leave the other fields unchanged.
Step 4. Click on OK button.
Step 5. This will create a new scenario which is activated automatically.

What-if Analysis Tool


What-if tool uses Data > Multiple Operations and is a planning tool for what-if
questions. In this, the output is not shown in the same cells, whereas it uses a
drop-down list to display the output depending upon the input. The Multiple
Operations tool creates a formula array to display the list of results applying
the formula on a list of alternative values used in the formula. This tool uses
two arrays of cells, one array contains the input values and the second array
uses the formula and display the result.

Following steps are used for what-if analysis tool:


Let us calculate with one formula and one variable:
Step 1. Enter the data in the cells and then enter a formula to calculate a result
from values in other cells.
Step 2. Create an array of input values on the basis of which the output is to be
generated using the formula.
Step 3. Select the cell range of input array and output array.

Step 4. Click on Data>Multiple Operations will display the multiple operations


dialog window
Step 5. Enter the cell address in the Formulas box from the sheet which contains
the formula
Step 6. Now, enter the cell address of the cell which is a variable and is used in
the formula in Column input cell box.
Step 7. Click on OK will generate all the possible outputs based on the formula.

GOAL SEEK
To predict the output, we keep on changing all the input values to obtain the
desired output. Goal seek For example, if you want to know the number of units
produced to get the desired output then use Goal seek analysis tool. Follow the
following steps to use Goal seek tool.

Following steps are used for Goal Seek tool:


Step 1. Enter the values in the worksheet.
Step 2. Write the formula in the cell where the calculation has to be used.

Step 3. Place the cursor in the formula cell, choose Tools > Goal Seek.
Step 4. The Goal seek dialog window will appear, the Formula cell box will
have the correct formula.
Step 5. Place the cursor on the Variable cell box and click on the cell that
contains the value to be changed.
Step 6. Enter the desired result in the Target value box.
Step 7. Click on OK button.

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