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Excel Advanced Chapter 3

Chapter 3 provides instructions on data validation in Microsoft Excel 2016, including how to specify validation criteria for whole numbers, create drop-down lists, and accept only specific types of entries. It covers various validation scenarios such as ensuring non-duplicate entries and accepting text that begins with a specific character. The chapter concludes with an assignment to apply the learned validation techniques in a workbook.

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8 views

Excel Advanced Chapter 3

Chapter 3 provides instructions on data validation in Microsoft Excel 2016, including how to specify validation criteria for whole numbers, create drop-down lists, and accept only specific types of entries. It covers various validation scenarios such as ensuring non-duplicate entries and accepting text that begins with a specific character. The chapter concludes with an assignment to apply the learned validation techniques in a workbook.

Uploaded by

bo bo
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Chapter 3

Data Validation

Specifying Validation Criteria

1. Create a new Workbook.


2. Click on cell B2.
3. Click the Data tab.
4. In the Data Tools group, click the Data Validation button.
5. Click the Settings tab.

6. Click the Allow arrow, click the Whole number.


7. Select between from the Data list.
8. Type 1 for the Minimum.
9. Type 100 for the Maximum.
10. Click the Input Message tab.

Ch 3 - 1 Microsoft Excel 2016 (Advance)


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11. Type Number of Tickets for the Title.


12. Type Enter the number of tickets purchased for the Input message.
13. Click the Error Alert tab.

14. Check the Show error alert after invalid data is entered check box is selected.
15. Select Stop from the Style list box.

Microsoft Excel 2016 (Advance) Ch 3 - 2


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16. Type Try Again for the Title.
17. Type Incorrect entry for the Error message.
18. Click the OK button.
19. Type 101 in the cell B2, and then press Enter.

20. Click the Retry button.


21. Type 4, and then press Enter.

Create a Drop-Down List

1. Click cell A2.


2. Click the Data tab.
3. In the Data Tools group, click the Data Validation button.

4. Click Allow list arrow, then click List.


5. Type Mon, Tue, Wed, Thu, Fri, Sat in the Source text box.
6. Click OK.

Ch 3 - 3 Microsoft Excel 2016 (Advance)


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Accepting Text Only

1. Create a new Workbook.


2. Click the Data tab.
3. In the Data Tools group, click the Data Validation button.
4. Click Allow list arrow, then click Custom.
5. Type =ISTEXT(A1) in the Formula text box, then click OK.
6. Using the copy handle, copy the data validation cell A2 to A10.
7. Type ABC in the cell A1, then press [Enter].
8. Type 1 in the cell A2, then press [Enter].
9. Click the Cancel.
10. Type XYZ, then press [Enter].

Accepting Nonduplicate Entries Only

1. Click Sheet2.
2. Select cells A1 to C20.
3. Click the Data tab.
4. Click the Data Validation button.
5. Click Allow list arrow, then click Custom.
6. Type =COUNTIF($A$1:$C$20, A1)=1, then click OK.
7. Type 1 in the cell A1, then press [Enter].
8. Type 1 in the cell B1, press [Enter], click Cancel.
9. Type 2 in the cell B2, then press [Enter].

Accepting Text That Begins with a Specific Character

1. Click Sheet3.
2. Select cells A1 to A10.
3. Click the Data tab.
4. Click the Data Validation button.
5. Click Allow list arrow, then click Custom.
6. Type =LEFT (A1)=”a”, then click OK.
7. Type A123 in the cell A1, then press [Enter].
8. Type B123 in the cell A2, press [Enter], click Cancel.
9. Type A234 in the cell A2, then press [Enter].

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Accepting Only Values That Don’t Exceed a Total

1. Open the file Chap2-1.xlsx.


2. Select B1 to B6.
3. Click the Data tab.
4. Click the Data Validation button.
5. Click Allow list arrow, then click Custom.
6. Type =SUM ($B$1:$B$6) <=$E$5, then click OK.
7. Type 61 in the cell B6, press [Enter], click Cancel.
8. Type 60 in the cell B6, then press [Enter].

Assignment

1. Open the file Chap 3 Assignment.

2. Type the text in cell B2, is accept the text only.


3. Type the number only in cell B4, is accept the number only.
Choose the day list in cell B6, is accept the day. (Mon, Tue, Wed, Thu, Fri, Sat)

Ch 3 - 5 Microsoft Excel 2016 (Advance)

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