Information and Communication

Technology
ICT 100
MICROSOFT EXCEL

6/28/2020 1
Facilitators

Mumderanji James
[email protected]
[email protected]
&
Wilson Lemani
[email protected]
[email protected]

6/28/2020 2
MICROSOFT EXCEL/SPREADSHEET

Indicative Content:
 Differentiate a worksheet from a Workbook

 Enter data into the spreadsheet

 Work with Cells

 Understand Data Cleaning Techniques

6/28/2020 3
Indicative content…

 Work with Tables

 Undestanding workbooks and worksheets

 Familialization with excel workspace

 Understand Formatting Techniques

6/28/2020 4
 Understand Excel Cell Referencing

 Use and Design Spreadsheet Templates

 Back stage view for FILE Menu

 Worksheet Views

6/28/2020 5
Workbooks and worksheets

Workbook:
A workbook is another word for your Excel file. Excel automatically
creates a blank workbook when you open it.
Worksheet:
A worksheet is a collection of cells where you keep and manipulate the
data.

6/28/2020 6
 By default, each Excel workbook contains three worksheets.
 When you open Excel, Excel automatically selects Sheet1 for you.
 The name of the worksheet appears on its sheet tab at the bottom of the
document window.

6/28/2020 7
Opening Excel Using Windows 7

1. Click on the Start Button.

2. Go to All programs
3. Go to Microsoft office
4. Go to Microsoft Excel
5. The Microsoft Excel
program will open.

6/28/2020 8
Getting Started

When you open Excel for the first time, the Excel Start Screen will
appear.
From here, you'll be able to create a new workbook
1. choose a template, and access your recently edited workbooks.
2. From the Excel Start Screen, locate and select Blank workbook to
access the Excel interface.
3. Click Open Other Workbooks to work on an existing workbook.

6/28/2020 9
Familiarization with the Excel
workspace.
 Spreadsheets are displayed in a grid layout.
 Column headings =letters
- To highlight an entire Column, click on any of the letters.
 Numbers = rows
- The exact number of rows and columns are 1,048,576 rows and 16,384
columns.
 A Cell is a letter combined with a number. So if you combine the B
column with Row 5, you get Cell B5.

6/28/2020 10
Familiarization with the Excel workspace

6/28/2020 11
Managing worksheets

 Rename a Worksheet
- By default, the worksheets are named Sheet1, Sheet2 and Sheet3.
- To give a worksheet a more specific name, execute the following steps.
1. Right click on the sheet tab of Sheet1.
2. Choose Rename.
 Insert
 Move
 Rename
 Delete

6/28/2020 12
 How to Enter Text and Numbers in a Cell

To make a start:
1. Type the word: Numbers
2. Hit the Enter key on your
keyboard
3. The active cell will move
down one, to cell A2
4. Type the number 3, and again
hit the Enter key on your
keyboard

6/28/2020 13
The Application Window

The Application Window provides the space for your worksheets and
workbook elements such as charts.
The components of the Application Window are described below.

The Quick Access Toolbar:

The Quick Access Toolbar lets you access common commands no
matter which tab is selected. By default, it includes the Save, Undo, and
Repeat commands.

6/28/2020 14
 You can add other commands depending on your preference.
 To add commands to the Quick Access toolbar

1. Click the drop-down arrow to the right of the Quick Access

toolbar.
2. Select the command you wish to add from the drop-down
menu.
3. To choose from more commands, select More Commands.

6/28/2020 15
6/28/2020 16
The Ribbon

 The Ribbon contains multiple tabs

 Each tab with several groups of commands.
 You will use these tabs to perform the most common tasks in Excel.

6/28/2020 17
The Ribbon…

6/28/2020 18
To minimize and maximize the Ribbon

The Ribbon is designed to respond to your current task.

You can choose to minimize it if you find that it takes up too much
screen space.
1. Click the Ribbon Display Options arrow in the upper-right corner of
the Ribbon.

6/28/2020 19
Minimizing and maximizing the Ribbon

6/28/2020 20
 2. Select the desired minimizing option from the drop-down menu

Auto-hide Ribbon: Auto-hide displays your workbook in full-screen

mode and completely hides the Ribbon.
To show the Ribbon, click the Expand Ribbon command at the top of
screen.

6/28/2020 21


6/28/2020 22
Show Tabs: This option hides all command groups when not in use, but
tabs will remain visible.
 To show the Ribbon, simply click a tab.

Show Tabs and Commands: This option maximizes the Ribbon.

 All of the tabs and commands will be visible.
 This option is selected by default when you open Excel for the first time.

6/28/2020 23
 Alignment

 Click on the Home tab

 In the Alignment group choose either center text or allign text to
the left.

6/28/2020 24
Text editing

 On the Home tab, in the Font group, change the Font color.

6/28/2020 25
 Column and Row fitting

 Home - Cells group, click Format

 Cell Size, click AutoFit Column Width
 Select the row or rows that you want to change.
 On the Home tab, in the Cells group, click Format.
 Under Cell Size, click AutoFit Row Height.

6/28/2020 26
Freeze, hide and split columns/rows (the
Window menu)
Freeze Top Row: View -Freeze Panes, Freeze Top
Row.
Split

6/28/2020 27
The Backstage View

The File Menu:

Click the File tab on the Ribbon.
Backstage view will appear.

6/28/2020 28
6/28/2020 29
The Worksheet Views

 Excel has a variety of viewing options that change how your

workbook is displayed.
 You can choose to view any workbook in
Normal view
Page Layout view or
Page Break view.

6/28/2020 30
 These views can be useful for various tasks, especially if you're planning
to print the spreadsheet.
 To change worksheet views, locate and select the desired worksheet view
command in the bottom-right corner of the Excel window.

6/28/2020 31
Worksheet Views

6/28/2020 32
Zoom Control

To use the Zoom control,

1. click and drag the slider.
2. The number to the right of the slider reflects the zoom percentage.

6/28/2020 33
The Worksheet

 Whenever you create a new Excel workbook, it will contain one

worksheet named Sheet1.
 A worksheet is a grid of columns and rows
 Columns are designated by letters running across the top of the
worksheet
 Rows are designated by numbers running down the left side of the
worksheet.

6/28/2020 34
6/28/2020 35
To rename a worksheet

 Whenever you create a new Excel workbook, it will contain one

worksheet named Sheet1.
 You can rename a worksheet to better reflect its content.
 For example, we will create a training log organized by month.
1. Right-click the worksheet you wish to rename
2. select Rename from the worksheet menu.

6/28/2020 36
6/28/2020 37
3. Type the desired name for the worksheet.
4. Click anywhere outside of the worksheet, or press Enter on your
keyboard. The worksheet will be renamed.

6/28/2020 38
To insert a new worksheet 1

 . Locate and select the New sheet button.

 A new, blank worksheet will appear.

6/28/2020 39
To delete a worksheet 1

1. Right-click the worksheet you wish to delete

2. Select Delete from the worksheet menu.
3. The worksheet will be deleted from your workbook.

6/28/2020 40
To copy a worksheet

If you need to duplicate the content of one worksheet to another, Excel

allows you to copy an existing worksheet.
1. Right-click the worksheet you want to copy
2. Select Move or Copy from the worksheet menu.
3. The Move or Copy dialog box will appear.
4. Choose where the sheet will appear in the Before sheet: field

6/28/2020 41
In our example, we'll choose (move to end) to place the worksheet to the
right of the existing worksheet.
5. Check the box next to Create a copy
6. Click OK.

6/28/2020 42
6/28/2020 43
 The worksheet will be copied.
 It will have the same title as the original worksheet, as well as a version
number.

6/28/2020 44
The Scrolling Buttons

 These buttons scroll the display of sheet tabs one at a time or to

display the first and last grouping of sheet tabs and are located to the
left of the sheet tabs.

6/28/2020 45
The Scroll Bars
 Your spreadsheet may frequently have more data than you can see on the
screen at once.
 Click, hold and drag the vertical or horizontal scroll bar depending on
what part of the page you want to see.

6/28/2020 46
NEXT LESSON

 Will discuss creating and opening workbooks

 Working with formulas and
 Drawing graphs

6/28/2020 47