Excel Shortcut Keys
Excel Shortcut Keys
General Shortcuts:
Ctrl + N: New workbook
Ctrl + O: Open workbook
Ctrl + S: Save workbook
F12: Save As
Ctrl + P: Print
Ctrl + W: Close workbook
Ctrl + F4: Close Excel
Ctrl + Z: Undo
Ctrl + Y: Redo
Ctrl + F: Find
Ctrl + H: Replace
Ctrl + G: Go to
Ctrl + B: Bold
Ctrl + I: Italic
Ctrl + U: Underline
Ctrl + 5: Strikethrough
Ctrl + C: Copy
Ctrl + X: Cut
Ctrl + V: Paste
Ctrl + Alt + V: Paste Special
Ctrl + D: Fill Down
Ctrl + R: Fill Right
Ctrl + A: Select All
Ctrl + Shift + A: Insert function arguments
Ctrl + -: Delete
Ctrl + Shift + +: Insert
Ctrl + 1: Format cells
Ctrl + T: Create Table
Ctrl + F3: Name Manager
Alt + Enter: Start a new line in the same cell
2. Navigation Shortcuts:
Arrow keys: Move one cell up, down, left, or right
Ctrl + Arrow keys: Move to the edge of the data region
Shift + Arrow keys: Select cells
Ctrl + Shift + Arrow keys: Extend selection to the edge of the data region
Tab: Move to the next cell
Shift + Tab: Move to the previous cell
Enter: Move to the next cell in a range
Shift + Enter: Move to the previous cell in a range
Ctrl + Space: Select entire column
Shift + Space: Select entire row
Ctrl + Home: Move to the beginning of the worksheet
Ctrl + End: Move to the last cell with data
Page Up: Move one screen up
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Page Down: Move one screen down
Alt + Page Up: Move one screen to the left
Alt + Page Down: Move one screen to the right
F5: Go to a specific cell
3. Worksheet Management:
Ctrl + Page Up: Move to the previous sheet
Ctrl + Page Down: Move to the next sheet
Shift + F11: Insert a new worksheet
Alt + Shift + F1: Insert a new worksheet
Ctrl + Shift + F3: Create names from selection
4. Data Handling:
Ctrl + Shift + L: Toggle filters
Alt + Down Arrow: Open drop-down menu in a filtered column
Ctrl + ;: Enter the current date
Ctrl + Shift + :: Enter the current time
Ctrl + `: Toggle formulas view
Ctrl + Shift + U: Expand or collapse the formula bar
Ctrl + Shift + "~": Apply general number format
Ctrl + Shift + "$": Apply currency format
Ctrl + Shift + "%": Apply percentage format
Ctrl + Shift + "^": Apply scientific number format
Ctrl + Shift + "#": Apply date format
Ctrl + Shift + "@": Apply time format
Ctrl + Shift + "!": Apply number format
Alt + E + S + V: Paste values only
5. Formatting:
Ctrl + 1: Format cells dialog
Ctrl + Shift + F: Open the Format Cells with Font tab active
Ctrl + Shift + P: Open the Format Cells with Font tab active
Ctrl + Shift + "~": General number format
Ctrl + Shift + "$": Currency format
Ctrl + Shift + "%": Percentage format
Ctrl + Shift + "^": Scientific number format
Ctrl + Shift + "#": Date format
Ctrl + Shift + "@": Time format
Ctrl + Shift + "!": Number format
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F5: Go to a specific cell
F6: Switch between worksheet, Ribbon, task pane, and Zoom controls
F7: Spell check
F8: Extend selection
F9: Calculate all worksheets
F10: Activate the menu bar
F11: New chart
F12: Save As
7. Ribbon Shortcuts:
Alt: Activate the Ribbon
Alt + F: Open the File tab
Alt + H: Home tab
Alt + N: Insert tab
Alt + P: Page Layout tab
Alt + M: Formulas tab
Alt + A: Data tab
Alt + R: Review tab
Alt + W: View tab
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10. Data and Analysis:
Alt + D + F + F: Apply/remove filter
Alt + A + S + S: Sort ascending
Alt + A + S + D: Sort descending
Alt + A + Q: Advanced Filter
Ctrl + Shift + L: Toggle AutoFilter
Alt + E + A + A: Clear All
Ctrl + Shift + U: Expand or collapse the formula bar
Ctrl + Shift + Alt + F9: Calculate all worksheets regardless of whether they have changed
since the last calculation
Ctrl + Alt + F9: Calculate all worksheets in all open workbooks
Ctrl + Alt + Shift + F9: Recheck dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be calculated
12. Charts:
F11: Create a chart in a new sheet
Alt + F1: Create an embedded chart
13. PivotTables:
Alt + N + V: Insert PivotTable
Alt + J + T: Go to PivotTable Analyze tab
14. Macros:
Alt + F8: Open Macro dialog box
Alt + F11: Open the Visual Basic for Applications editor
15. Miscellaneous:
Ctrl + Alt + F1: Display the Excel version and system information
Ctrl + Shift + F3: Create names from selection
Ctrl + Shift + O: Select all cells with comments
Alt + F8: Run a macro
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