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Excel Shortcut Keys

The document provides a comprehensive list of keyboard shortcuts for Microsoft Excel, categorized into general shortcuts, navigation, worksheet management, data handling, formatting, function keys, ribbon shortcuts, advanced selection, editing, data analysis, navigating in worksheets, charts, PivotTables, macros, and miscellaneous functions. Each category includes specific key combinations to enhance productivity and streamline tasks within Excel. This resource serves as a quick reference guide for users to efficiently utilize Excel's features.

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naresh dharavath
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0% found this document useful (0 votes)
14 views4 pages

Excel Shortcut Keys

The document provides a comprehensive list of keyboard shortcuts for Microsoft Excel, categorized into general shortcuts, navigation, worksheet management, data handling, formatting, function keys, ribbon shortcuts, advanced selection, editing, data analysis, navigating in worksheets, charts, PivotTables, macros, and miscellaneous functions. Each category includes specific key combinations to enhance productivity and streamline tasks within Excel. This resource serves as a quick reference guide for users to efficiently utilize Excel's features.

Uploaded by

naresh dharavath
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1.

General Shortcuts:
 Ctrl + N: New workbook
 Ctrl + O: Open workbook
 Ctrl + S: Save workbook
 F12: Save As
 Ctrl + P: Print
 Ctrl + W: Close workbook
 Ctrl + F4: Close Excel
 Ctrl + Z: Undo
 Ctrl + Y: Redo
 Ctrl + F: Find
 Ctrl + H: Replace
 Ctrl + G: Go to
 Ctrl + B: Bold
 Ctrl + I: Italic
 Ctrl + U: Underline
 Ctrl + 5: Strikethrough
 Ctrl + C: Copy
 Ctrl + X: Cut
 Ctrl + V: Paste
 Ctrl + Alt + V: Paste Special
 Ctrl + D: Fill Down
 Ctrl + R: Fill Right
 Ctrl + A: Select All
 Ctrl + Shift + A: Insert function arguments
 Ctrl + -: Delete
 Ctrl + Shift + +: Insert
 Ctrl + 1: Format cells
 Ctrl + T: Create Table
 Ctrl + F3: Name Manager
 Alt + Enter: Start a new line in the same cell

2. Navigation Shortcuts:
 Arrow keys: Move one cell up, down, left, or right
 Ctrl + Arrow keys: Move to the edge of the data region
 Shift + Arrow keys: Select cells
 Ctrl + Shift + Arrow keys: Extend selection to the edge of the data region
 Tab: Move to the next cell
 Shift + Tab: Move to the previous cell
 Enter: Move to the next cell in a range
 Shift + Enter: Move to the previous cell in a range
 Ctrl + Space: Select entire column
 Shift + Space: Select entire row
 Ctrl + Home: Move to the beginning of the worksheet
 Ctrl + End: Move to the last cell with data
 Page Up: Move one screen up

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 Page Down: Move one screen down
 Alt + Page Up: Move one screen to the left
 Alt + Page Down: Move one screen to the right
 F5: Go to a specific cell
3. Worksheet Management:
 Ctrl + Page Up: Move to the previous sheet
 Ctrl + Page Down: Move to the next sheet
 Shift + F11: Insert a new worksheet
 Alt + Shift + F1: Insert a new worksheet
 Ctrl + Shift + F3: Create names from selection

4. Data Handling:
 Ctrl + Shift + L: Toggle filters
 Alt + Down Arrow: Open drop-down menu in a filtered column
 Ctrl + ;: Enter the current date
 Ctrl + Shift + :: Enter the current time
 Ctrl + `: Toggle formulas view
 Ctrl + Shift + U: Expand or collapse the formula bar
 Ctrl + Shift + "~": Apply general number format
 Ctrl + Shift + "$": Apply currency format
 Ctrl + Shift + "%": Apply percentage format
 Ctrl + Shift + "^": Apply scientific number format
 Ctrl + Shift + "#": Apply date format
 Ctrl + Shift + "@": Apply time format
 Ctrl + Shift + "!": Apply number format
 Alt + E + S + V: Paste values only

5. Formatting:
 Ctrl + 1: Format cells dialog
 Ctrl + Shift + F: Open the Format Cells with Font tab active
 Ctrl + Shift + P: Open the Format Cells with Font tab active
 Ctrl + Shift + "~": General number format
 Ctrl + Shift + "$": Currency format
 Ctrl + Shift + "%": Percentage format
 Ctrl + Shift + "^": Scientific number format
 Ctrl + Shift + "#": Date format
 Ctrl + Shift + "@": Time format
 Ctrl + Shift + "!": Number format

6. Function Key Shortcuts:


 F1: Open Help
 F2: Edit active cell
 F3: Paste a defined name
 F4: Repeat last action

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 F5: Go to a specific cell
 F6: Switch between worksheet, Ribbon, task pane, and Zoom controls
 F7: Spell check
 F8: Extend selection
 F9: Calculate all worksheets
 F10: Activate the menu bar
 F11: New chart
 F12: Save As

7. Ribbon Shortcuts:
 Alt: Activate the Ribbon
 Alt + F: Open the File tab
 Alt + H: Home tab
 Alt + N: Insert tab
 Alt + P: Page Layout tab
 Alt + M: Formulas tab
 Alt + A: Data tab
 Alt + R: Review tab
 Alt + W: View tab

8. Advanced Selection Shortcuts:


 Ctrl + Space: Select entire column
 Shift + Space: Select entire row
 Ctrl + A: Select the entire worksheet
 Ctrl + Shift + Space: Select entire data region
 Ctrl + Shift + * (or Ctrl + Shift + 8): Select the current region around the active cell
 Ctrl + Shift + Page Up: Select the current and previous sheet
 Ctrl + Shift + Page Down: Select the current and next sheet

9. Editing and Formatting:


 Ctrl + K: Insert hyperlink
 Ctrl + 9: Hide selected rows
 Ctrl + 0: Hide selected columns
 Ctrl + Shift + (+): Insert a new cell
 Ctrl + Shift + (-): Delete the selected cell
 Ctrl + Shift + &: Apply outline border
 Ctrl + Shift + _: Remove outline border
 Ctrl + Shift + "~": Apply the General number format
 Ctrl + Shift + "$": Apply the Currency format
 Ctrl + Shift + "%": Apply the Percentage format
 Ctrl + Shift + "^": Apply the Scientific number format
 Ctrl + Shift + "#": Apply the Date format
 Ctrl + Shift + "@": Apply the Time format
 Ctrl + Shift + "!": Apply the Number format

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10. Data and Analysis:
 Alt + D + F + F: Apply/remove filter
 Alt + A + S + S: Sort ascending
 Alt + A + S + D: Sort descending
 Alt + A + Q: Advanced Filter
 Ctrl + Shift + L: Toggle AutoFilter
 Alt + E + A + A: Clear All
 Ctrl + Shift + U: Expand or collapse the formula bar
 Ctrl + Shift + Alt + F9: Calculate all worksheets regardless of whether they have changed
since the last calculation
 Ctrl + Alt + F9: Calculate all worksheets in all open workbooks
 Ctrl + Alt + Shift + F9: Recheck dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be calculated

11. Navigating in Worksheets:


 Ctrl + Arrow keys: Move to the edge of the current data region
 Ctrl + Home: Move to the beginning of the worksheet
 Ctrl + End: Move to the last cell with data
 Ctrl + G (or F5): Go to a specific cell
 Ctrl + [: Jump to the cell referenced in the formula
 Ctrl + ]: Jump to cells that reference the active cell

12. Charts:
 F11: Create a chart in a new sheet
 Alt + F1: Create an embedded chart

13. PivotTables:
 Alt + N + V: Insert PivotTable
 Alt + J + T: Go to PivotTable Analyze tab

14. Macros:
 Alt + F8: Open Macro dialog box
 Alt + F11: Open the Visual Basic for Applications editor

15. Miscellaneous:
 Ctrl + Alt + F1: Display the Excel version and system information
 Ctrl + Shift + F3: Create names from selection
 Ctrl + Shift + O: Select all cells with comments
 Alt + F8: Run a macro

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