ANJUMAN KHAIRUL ISLAM’s

CAMP, PUNE - 411001.

POONA COLLEGE OF ARTS, SCIENCE & COMMERCE
A PROJECT REPORT
On

Super Market management system

SUBMITTED BY
Asad Shaikh
Amaan Shaikh

IN PARTIAL FULFILMENT OF THE REQUIREMENT FOR THE

AWARD
OF
TYBBA-CA (BACHELOR OF BUSINESS ADMINISTRATION -
COMPUTER APPLICATION)
SAVITRIBAI PHULE PUNE UNIVERSITY

GUIDED BY
Dr. Shabana Shaikh

ACADEMIC YEAR 2024-2025

DEPARTMENT OF BBA (COMPUTER APPLICATION)
POONA COLLEGE OF ARTS, SCIENCE & COMMERCE
 CERTIFICATE

THIS IS TO CERTIFY THAT THE PROJECT ENTITLED

Super Market management system

Has been partially completed successfully by

Asad Shaikh
Amaan Shaikh

Towards partial fulfillment of Bachelor of Business Administration -

Computer Application (TYBBA-CA)(Sem-VI) in BBA(Computer
Application) Department. From SAVITRIBAI PHULE PUNE UNIVERSITY
for the academic year 2024-2025.

Project Guide H.O.D

Internal Examiner External Examiner

 ACKNOWLEDGEMENT

 I heartily wish to take this opportunity to express my gratitude to my

teachers and friends for how they have helped me a lot in completing my
project.

 I am very grateful to my lecturer, Dr. Shabana Shaikh for their

explaining and constant guidance throughout the project.

 I would also like to give thanks to our HOD Dr. Shabana Shaikh
ma’am and Principal Dr. Iqbal shaikh sir grateful for their valuable
support, help and guidance whenever needed.

 I am very grateful to my lab instructor whose suggestions helped me a lot

while project work in progress and I am also grateful to the non-teaching
staff for helping me in laboratory in various ways.

 I would like to extend my gratitude to those friends whose knowledge and

time had been given to help me in different ways.

Asad Shaikh- 6613

Amaan Shaikh –6607
TYBBA-CA (SEM-VI)
CHAPTE Details PAGE NO.
R NO.

1. CHAPTER 1:INTRODUCTION
1.1 Motivation
1.2 Problem Statement
1.3 Literature Survey
1.4 Project Scope & Limitation

2. CHAPTER2: Project Overview

2.1 Purpose
2.2 Target Audience
2.3 key functionalities

3. CHAPTER3: Features
3.1 Seller module
3.2 Admin Module
3.3 Features

4. Chapter 4: System Analysis

4.1:Existing System
4.2: Technology used

5. Chapter 5: System Design

5.1:ER diagram
5.2:DFD
5.3:Activity Diagram
5.4:Class Diagram

6. Chapter 6:Future Scope

7. Chapter 7: Testing
7.1: Test Cases
8. Chapter 8: output
8.1: Screenshots
 INDEX
9. Chapter 9: Conclusion

1. Introduction

The Supermarket Management System (SMS) is a software application

designed to help manage the daily operations of a supermarket. It provides an
easy way to handle important tasks such as sales transactions, inventory
management, and user management. The system is divided into two main
modules: the Seller Module and the Admin Module.

 Seller Module: This module allows supermarket employees to process

sales, track products, and update inventory in real-time. It makes the
checkout process faster and reduces the chances of human error.
 Admin Module: This module is for the supermarket manager or admin. It
allows them to manage the entire store’s inventory, view sales reports,
and add or remove users (like sellers).

The goal of this system is to automate and simplify everyday tasks. This makes
supermarket operations more efficient, accurate, and easy to track. It helps
reduce errors, saves time, and ensures better customer service.

By using this system, supermarket owners can easily monitor sales, manage
stock levels, and generate reports, allowing them to make better business
decisions. Overall, the Supermarket Management System is a useful tool to
enhance the efficiency and organization of supermarket operations.

1.1 Motivation

To provide an easy-to-use platform for managing sales, inventory, and user

roles in a supermarket. The system allows sellers to process transactions
efficiently while the admin can oversee and manage overall operations, ensuring
a smooth workflow.

1.2 Problem Statement

 Manual management of sales and inventory can lead to human errors and
inefficiency.
  Supermarket staff (sellers) often face difficulties in keeping track of
inventory levels, product prices, and customer transactions without a
centralized system.
 Admins need a simple yet effective tool to monitor and manage
supermarket data, including sales, stock levels, and user management.

1.3 Literature Survey

Traditional supermarket systems like point-of-sale (POS) and inventory
management software have helped businesses automate basic tasks, reducing
the chances of human error and improving efficiency. These systems allow
supermarkets to track sales, manage inventory, and provide real-time data for
better decision-making. However, many older systems are not fully integrated,
meaning they may manage sales separately from inventory, leading to
inefficiencies. Modern solutions now combine both sales and inventory
management in one system, offering better overall performance and ease of use.
1.4 Project Scope & Limitations

Scope:

 The SMS is designed to help small to medium-sized supermarkets by

automating basic operations such as sales transactions, inventory
management, and user management.
 The system will support two user roles: Sellers, who will process
transactions and manage product sales, and Admins, who will manage
inventory, generate reports, and oversee user activities.
 Features like real-time sales updates, and automatic inventory tracking
will be included to make daily operations smoother.
 The system will also provide basic reporting tools for admins, such as
daily, weekly, and monthly sales reports.

Limitations:

 Scalability: The system is optimized for small to medium-sized

supermarkets and may struggle to handle high-volume transactions or
large-scale operations. It may not be suitable for large chain supermarkets
with complex inventory or supply chain needs.
 Complex Features: The system is not designed to handle advanced
features like multi-store management, sophisticated supply chain
integrations, or complex accounting functions.
 Limited Advanced Reporting: While the system offers basic sales and
inventory reports, it does not include advanced data analytics or deep
 performance insights like customer behavior analysis or predictive stock
management.
 User Interface Simplicity: While the system aims for ease of use, it may
lack some advanced customization options for users who prefer a highly
tailored interface or more complex reporting structures.

2. Project Overview

The SMS is designed to improve the operational efficiency of small to medium-

sized supermarkets by offering an intuitive and effective solution for both
Sellers and Admins. The Seller module manages customer transactions, while
the Admin module offers tools to monitor and control inventory, user
management, and sales reporting.

2.1 Purpose
 Automating inventory management and stock updates.
 Enabling smooth sales transactions with easy access to product prices and
availability.
 Providing real-time sales and financial reports.
 Managing customer data for loyalty programs and promotions.

 Generating detailed reports for better decision-making.

2.2 Target Audience

1. Supermarket Owners

 Needs: Streamlined operations, better inventory management, financial

oversight, and decision-making tools to increase profitability and
efficiency.
  Benefits: Control over day-to-day operations, real-time reporting, and
insights for informed business decisions.

2. Store Managers

 Needs: Efficient management of staff, inventory, customer service, and

sales. They require tools for scheduling, stock monitoring, and tracking
performance.
 Benefits: Easy-to-use dashboards, automatic stock updates, employee
scheduling, and performance tracking.

2.3 Key Functionalities

Seller Module:

 Sales Transactions: Process payments, manage products, and update sales

records.
 Inventory Update: Adjusts stock levels after each sale.

Admin Module:

 Inventory Management: Admins track and manage inventory levels, add

new products, and update prices.
 User Management: Admins can create, modify, and delete seller accounts
and assign permissions.
 Product Management: Admins can update product details and pricing.
3. Features
3.1 Seller Module

 Sales Transactions: Real-time processing of sales, managing product

quantities, and generating reciepts.
 Inventory Update: Stock levels are updated after each transaction.

3.2 Admin Module

 Inventory Management: Admins can easily add/remove products and

track stock levels.
 Sales Reports: Generate and view sales reports to monitor business
performance.
 User Management: Manage seller accounts, set roles and permissions,
and monitor activity.
 Product Management: Admins can modify product details, prices, and
remove outdated items.
3.3 Features :

3.3.1 User Authentication:

o Login: Authorized personnel can securely access the Super Market

Management System by providing their designated credentials,
typically an username and password.
o Sign-Up: New users, such as seller or administrators, can register
for access to the system by providing essential details including
their name, email, and creating a secure password.

3.3.2 Product Listings:

1. Inventory Management: Users can efficiently manage a comprehensive

range of grocery and products categorized by type, id, and supplier.

o Product Details: Each item listing includes detailed information

such as id, name, pricing, quantity, and supplier information.

4.System Analysis

Existing Systems:

1. Inventory Management

 Paper-based record-keeping for stock.

 Physical stock counts and audits.
  Manual ordering and tracking with suppliers.

2. Point of Sale (POS)

 Cash registers with no integration to inventory.

 Manual entry of prices and discounts.
 Handwritten or printed receipts.

3. Customer Management

 Paper-based loyalty programs (e.g., punch cards).

 Manual collection of customer feedback.

4. Supplier Management

 Manual purchase orders via phone, fax, or mail.

 Paper-based invoices and order tracking.

5. Technologies Used

 Frontend:
o C# .NET (Windows Forms/WPF for desktop application or
ASP.NET for web application)
o User Interface (UI): Design interfaces for cashier, manager,
inventory, and report screens.
 Backend:
o C# .NET: For implementing business logic, handling user requests,
and interacting with the database.
o API Integration: If applicable, you can mention RESTful APIs for
communication between frontend and backend.
 Database:
o SQL Server: For storing and managing data such as products,
sales, inventory, customers, and transactions.
o SQL Queries: For retrieving, inserting, updating, and deleting data
in the database.
5. System Design:

ER Diagram:
DFD

Zero Level

First Level:
Activity Diagram:
Class Diagram:
6: Future Scope:

1. Integration with IoT (Internet of Things)

  Smart Shelves: Shelves can be embedded with sensors to automatically
track inventory and notify staff when items are running low or need to be
restocked.
 Automated Stock Replenishment: Sensors can monitor real-time stock
levels and automate the reordering process, reducing human intervention.
 Smart Carts: Customers can use smart shopping carts that scan items as
they are added, creating a more seamless checkout process.

2. AI and Machine Learning for Predictive Analytics

 Demand Forecasting: By analyzing past sales data, AI can predict

demand for certain products during different seasons, special promotions,
or local events. This can optimize inventory management.
 Dynamic Pricing: Machine learning algorithms can help supermarkets
adjust prices based on demand, competition, and other factors,
maximizing profitability and customer satisfaction.

3. Augmented Reality (AR) and Virtual Shopping

 Virtual Store Tours: Customers can shop virtually from home, using AR
to browse products on their smartphones or VR headsets.
 Interactive In-Store Experience: AR can enhance in-store shopping by
providing product information, promotions, or discounts when customers
point their devices at certain items or sections of the store.

Chapter 7: testing
7.1 :Test Cases:
1: Login & User Authentication
Test Case ID Test Scenario Test Steps Expected Result
TC-01 Valid Login Enter Valid Username & User is successfully logged in
password ->click Login
TC-02 Invalid Login Enter Invalid Credential->click Error Message: “Invalid User
Login or Password

2: Inventory Management:

Test Case ID Test Scenario Test Steps Expected Result

TC-03 Add New Product Navigate to “Product” Product is added to inventory
“-> Click Add Product”
-> “Enter Details Save”
TC-04 Update Product Details Select a Product -> Edit Product Details are Updated
Details-> save changes

TC-05 Delete Product Select a product -> click delete Product is removed from
inventory

Chapter 8: output
8.1: Screenshots
9:Conclusion

Conclusion:

The Supermarket Management System (SMS) offers a comprehensive solution

to automate and streamline the daily operations of small to medium-sized
supermarkets. By integrating sales transactions, inventory management, and

user management into one system, it significantly reduces

human error, saves time, and enhances operational efficiency. The system’s
dual-module design—comprising the Seller and Admin modules—ensures that
both employees and managers can perform their tasks seamlessly, with real-
time updates and easy access to important data.

Through features like automated inventory tracking, real-time sales updates, and
detailed reporting tools, the SMS empowers supermarket owners and managers
to make informed decisions, optimize stock levels, and improve customer
service. While the system is designed to meet the needs of smaller
supermarkets, it provides a robust and user-friendly platform for effective store
management. Overall, the SMS contributes to better resource management,
improved business performance, and a more organized supermarket
environment, ultimately enhancing the customer shopping experience.