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Windows General Shortcuts

The document provides a comprehensive list of keyboard shortcuts for Windows, macOS, Microsoft Word, Excel, PowerPoint, and web browsers, enhancing user efficiency and productivity. It emphasizes the importance of these shortcuts for quick navigation, editing, and managing tasks across various applications. Additionally, it includes extra shortcuts and highlights their role in creating a consistent workflow and improving accessibility.

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0% found this document useful (0 votes)
10 views13 pages

Windows General Shortcuts

The document provides a comprehensive list of keyboard shortcuts for Windows, macOS, Microsoft Word, Excel, PowerPoint, and web browsers, enhancing user efficiency and productivity. It emphasizes the importance of these shortcuts for quick navigation, editing, and managing tasks across various applications. Additionally, it includes extra shortcuts and highlights their role in creating a consistent workflow and improving accessibility.

Uploaded by

abhay.kl9965
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Windows General Shortcuts

 Ctrl Shortcuts:
o Ctrl + A: Select All – Quickly selects
all items (text, files, etc.) in the
current window.
o Ctrl + C: Copy – Copies the selected
item(s) to the clipboard.
o Ctrl + X: Cut – Removes the
selected item(s) and places them on
the clipboard.
o Ctrl + V: Paste – Inserts the item(s)
from the clipboard.
o Ctrl + Z: Undo – Reverses the last
action.
o Ctrl + Y: Redo – Reapplies an action
that was undone.
o Ctrl + S: Save – Saves the current
document or file.
o Ctrl + P: Print – Opens the print
dialog to print the current document.
o Ctrl + F: Find – Opens a search box
to locate text within a document or
webpage.
o Ctrl + H: Replace/History – In many
apps, opens find/replace; in
browsers, opens history (depending
on context).
o Ctrl + N: New – Creates a new
document, window, or file.
o Ctrl + O: Open – Opens an existing
file.
o Ctrl + W: Close – Closes the current
window or tab.
o Ctrl + Tab: Switch Tabs – Cycles
forward through open tabs.
 Alt Shortcuts:
o Alt + Tab: Switch Applications –
Quickly toggles between open
applications.
o Alt + F4: Close Application – Closes
the active window or program.
 Windows Key Shortcuts:
o Win + D: Show Desktop – Minimizes
all windows to display the desktop.
o Win + E: File Explorer – Opens the
File Explorer window.
o Win + L: Lock PC – Locks your
computer.
o Win + R: Run Dialog – Opens the
Run command box to execute
commands or open programs.
 Other Important Shortcuts:
o Ctrl + Shift + Esc: Task Manager –
Opens Task Manager directly.
o Print Screen: Screenshot – Captures
the entire screen (often combined
with Alt for the active window).
Additional Suggestion:
 Win + I: Opens the Settings app, which
is very useful for quickly accessing
system configurations.

macOS General Shortcuts


 Command Key Shortcuts:
o Command + A: Select All – Selects
all items in the active window.
o Command + C: Copy – Copies the
selected item(s).
o Command + X: Cut – Cuts the
selected item(s).
o Command + V: Paste – Pastes the
copied/cut items.
o Command + Z: Undo – Reverses the
last action.
o Shift + Command + Z: Redo –
Reapplies the last undone action.
o Command + S: Save – Saves the
current document.
o Command + P: Print – Opens the
print dialog.
o Command + F: Find – Opens the
find dialog to search within
documents.
o Command + H: Hide App – Hides
the active application.
o Command + N: New
Window/Document – Creates a new
document or window.
o Command + O: Open – Opens an
existing file.
o Command + W: Close Window –
Closes the active window.
o Command + Tab: App Switcher –
Switches between open applications.
o Command + Q: Quit App –
Completely quits the active
application.
 Spotlight and Force Quit:
o Command + Space: Spotlight
Search – Opens the Spotlight search
for quick access to files and
applications.
o Command + Option + Esc: Force
Quit – Opens the Force Quit dialog to
close unresponsive apps.
 Screenshot Shortcuts:
o Shift + Command + 3: Capture Full
Screen – Takes a screenshot of the
entire screen.
o Shift + Command + 4: Capture
Portion – Allows you to select a
portion of the screen to capture.
o Shift + Command + 5: Screenshot
Options – Opens the screenshot
utility with additional options like
recording the screen.
Additional Suggestion:
 Control + Command + Q: Immediately
locks your screen, providing quick
security.

Microsoft Word Shortcuts


 Text Formatting:
o Ctrl + B: Bold – Applies bold
formatting to selected text.
o Ctrl + I: Italic – Italicizes the
selected text.
o Ctrl + U: Underline – Underlines the
selected text.
 Font Size Adjustments:
o Ctrl + Shift + >: Increase Font Size
– Enlarges the font size of selected
text.
o Ctrl + Shift + <: Decrease Font
Size – Reduces the font size.
 Text Alignment:
o Ctrl + L: Left Align – Aligns text to
the left.
o Ctrl + E: Center Align – Centers the
text.
o Ctrl + R: Right Align – Aligns text to
the right.
o Ctrl + J: Justify – Justifies text,
aligning both edges.
 Line Spacing:
o Ctrl + 1: Single Spacing – Sets line
spacing to single.
o Ctrl + 2: Double Spacing – Sets line
spacing to double.
o Ctrl + 5: 1.5 Spacing – Applies one-
and-a-half line spacing.
Additional Suggestion:
 Ctrl + K: Inserts a hyperlink, which is
useful when working with documents
that reference online resources.

Microsoft Excel Shortcuts


 Navigation and Selection:
o Ctrl + Arrow Keys: Jump to Edges –
Quickly moves to the edge of data
regions.
o Ctrl + Shift + Arrow Keys: Select
Range – Selects a contiguous block of
cells.
o Ctrl + Space: Select Column –
Selects the entire column of the
active cell.
o Shift + Space: Select Row – Selects
the entire row.
 Editing and Inserting Data:
o Ctrl + ` (Grave Accent): Toggle
Formulas – Displays or hides cell
formulas.
o Ctrl + ; (Semicolon): Insert Date –
Inserts the current date.
o Ctrl + Shift + : (Colon): Insert
Time – Inserts the current time.
 Function Keys:
o F2: Edit Cell – Enters cell editing
mode for the active cell.
o F4: Toggle Cell References – Cycles
through absolute and relative
references in formulas (or repeats
the last action).
Additional Suggestion:
 Ctrl + Shift + L: Applies filters to the
selected range, which is essential for
managing large datasets.
Microsoft PowerPoint Shortcuts
 Slide Management:
o Ctrl + M: New Slide – Inserts a new
slide into the presentation.
o Ctrl + D: Duplicate Slide – Creates a
duplicate of the selected slide.
 Presentation Mode:
o F5: Start Slideshow – Begins the
presentation from the first slide.
o Shift + F5: Start from Current Slide
– Begins the slideshow starting with
the current slide.
o Esc: Exit Slideshow – Ends the
presentation mode.
o B: Black Screen – Turns the screen
black during a presentation (useful
for focusing audience attention).
o W: White Screen – Turns the screen
white during a presentation.
Additional Suggestion:
 Ctrl + Shift + C/V: Copy and paste
formatting from one slide to another,
saving time on design consistency.
Web Browser Shortcuts
 Tab and Window Management:
o Ctrl + T: New Tab – Opens a new
browser tab.
o Ctrl + W: Close Tab – Closes the
current tab.
o Ctrl + Shift + T: Reopen Closed Tab
– Restores the most recently closed
tab.
o Ctrl + Tab: Next Tab – Moves to the
next open tab.
o Ctrl + Shift + Tab: Previous Tab –
Moves to the previous open tab.
 Address Bar and Navigation:
o Ctrl + L: Focus Address Bar – Selects
the URL bar for quick entry of a new
address.
o Ctrl + Enter: Complete URL –
Automatically adds "www." and
".com" to a typed address.
o Ctrl + R or F5: Refresh Page –
Reloads the current webpage.
o Ctrl + D: Bookmark Page – Saves
the current page as a bookmark.
o Ctrl + H: History – Opens the
browsing history.
o Ctrl + J: Downloads – Opens the
downloads window.
 Zoom and Page Display:
o Ctrl + +: Zoom In – Increases the
page zoom.
o Ctrl + -: Zoom Out – Decreases the
page zoom.
o Ctrl + 0: Reset Zoom – Resets zoom
to the default level.
Additional Suggestion:
 Ctrl + Shift + Delete: Opens the
“Clear Browsing Data” dialog, which is
useful for privacy and troubleshooting
browser issues.

Why Keyboard Shortcuts Are Important


Keyboard shortcuts are essential for:
 Efficiency: They reduce reliance on the
mouse, allowing faster execution of
frequent commands.
 Productivity: Shortcuts enable users to
perform tasks more quickly, whether
editing a document, navigating
spreadsheets, or browsing the web.
 Accessibility: They provide alternative
ways to interact with applications, which
can be especially useful for power users
and individuals with accessibility needs.
 Consistency: Once learned, they create
a consistent workflow across various
applications and operating systems.
Extra Shortcuts to Consider:
 For Windows:
o Win + X: Opens the Quick Link
menu (provides access to system
tools).
o Ctrl + Shift + N: Creates a new
folder in File Explorer.
 For macOS:
o Command + Option + M:
Minimizes all windows.
 For Microsoft Office:
o Alt + Q: Jumps to the “Tell Me”
search bar in Office apps.
 For Web Browsers:
o Ctrl + U: Opens the page source to
inspect underlying HTML/CSS.

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