Unit 2: Electronic Spreadsheet (Advanced)

using LibreOffice Calc

Chapter 1 – Introduction to Styles in LibreOffice Writer
A. Multiple choice questions:
1. Which of the following features in LibreOffice Writer is/are used to create
the given document?
(a) Page borders (b) Envelope
(c) Picture from File (d) Indexes and Tables
2. Styles menu (from sidebar) in Writer provide options to work on
(a) Paragraph Styles (b) Frame Styles
(c) Page Styles (d) All of the above
3. What is style template in LibreOffice Writer?
(a) Pre-determined form and mode of document file
(b) One kind of model style
(c) One type of document
(d) Cluster of documents in Writer
4. Which of the following gives the status of your document like page
numbers, number of pages?
(a) Status bar (b) Standard toolbar
(c) Formatting (d) Title bar
5. Which of the following can be used to access a style menu?
(a) F11 function key (b) Sidebar Menu
(c) Formatting toolbar (d) All of these

Ans. 1. (b) Envelope 2. (d) All of the above 3. (b) One kind of model style
4. (a) Status bar 5. (d) All of these

B. Fill in the blanks

1. A __________ is a collection of different formats
2. Proper use of styles improves __________ in a document
3. The first five buttons at the top of the Styles window select the category of
___.
4. Using predefined __________ creates Bookmark in the document.
5. On opening a new file _________ Style is used for formatting the document.
6. In page layout documents, you can arrange __________ like text boxes and
graphics.
7. Character styles are often integrated in __________ Style.
8. __________ allows to apply style at different places in the document.
9. Predefined Style __________ be updated by Drag and Drop method.

Ans. 1. Style 2. Consistency 3. Styles 4. Heading Style

 5. Default 6. objects 7. Paragraph 8. Fill format
9. cannot
C. Short answer questions:
1. What are the different categories of style in LibreOffice writer document?
Ans. Six Style categories in LibreOffice writer document are:
(a) Page Style: Page Style is used to defines basic page layout like page
size, its margin, placement of header and footer, footnote, borders and
background.
(b) Paragraph Style: Paragraph styles includes tab stops, text
alignment, line spacing and borders, and can include character
formatting. It controls all aspects of a paragraph’s appearance.
(c) Character Style: Character styles allow changing the text colour,
text size, highlighting text and emphasising it. this styling is used to
work on block of letters, i.e. word(s) in the paragraph.
(d) Frame Style: Frame Styles is used to format a frame by specifying its
size, position, border and how the text is placed around the picture.
(e) List Style: List style is used to style lists by putting numbering or
bullets of a different kind or specify numeric format.
(f) Table Style: Table Style category allows to format a table by adding
borders, using different text or border colour(s), aligning text inside the
table, having different patterns or text colour.

2. Write down the steps to update a style.

Ans. Steps to update a style are:
1. Select the page/paragraph to be modified.
2. Format the selected portion as per the requirement.
3. Go to Style menu, and click on the button to update.
4. Using Style Action button, click on Updated Selected Style.

3. What do you understand by custom styles in writer?

Ans. Custom Style means user defined style. When existing styles
specified by Writer do not match our requirement, then a user can create
Custom Style. There are two ways to create a custom style:
1. From Selection
2. Using drag and drop

4. In a document Introduction paragraph is to be designed extensively by

setting its font (face, size, weight, colour), space above it and giving
number to heading. Given below are the steps used to do so.
Ans.
(i) Select the Introduction (paragraph)
(ii) Open Font list from Toolbar
(iii) Select the font
 (iv) Open Font size from Toolbar
(v) Select the desired font size
(vi) Select Font weight (Bold) from the toolbar
(vii) Open Font color from Toolbar
(viii) Select desired color
(ix) Using Format menu option, select Spacing > Paragraph > Indent and
Spacing
(x) Edit space above paragraph
(xi) Add number by Selecting Numbered list from Toolbar.

5. Give two examples, where instead of Style, using manual formatting will
be beneficial.
Ans. Manual formatting is also called direct formatting. It is beneficial
when
1. Only a small part of document needs to be formatted.
2. We are using character styles which allow us to change the appearance
of a
part of a paragraph without affecting the other part.

6. Give one situation, in which you will prefer to use Fill Format for styling
your document.
Ans. Fill Format is useful when a same style is to be applied at many
places scattered in the document. Fill Format can be used to style
scattered – pages, frames, tables, lists etc. Fill Format is used to change
appearance of paragraphs at different places in the document using
paragraph formatting.

7. Write steps to load style(s) from a template.

Ans. Steps to load style(s) from a template are:
1. Click on the Load Styles from the Style menu.
2. Load Styles dialog box open and choose the category of your document.
3. Find and select the desired template to copy styles from.
4. Also select the options for the types of styles to be copied, such as
Paragraph and Character styles, Frame, Page or List.
5. Click OK button.
Chapter 2 - Insert and use images in document
A. Multiple choice questions

1. The text or image which appears faintly in the background of a page is

called _________________.
(a) Water mark (b) Trade mark (c) Copyright (d) Embossing
2. JPG or JPEG in image format stands for _________________.
(a) Joint Photographic Experts Group
(b) Joint Picture Experts Group
(c) Joint Photographic Experts Graph
(d) Joint Photographic Experts General

3. In Drawing Object Properties toolbar, Grouping options provided are

_________________.
(a) Exit Group (b) Ungroup (c) Enter Group (d) All of these

4. Which of the following is not the correct file extension for an image file?
(a) GIF (b) JPEG (c) Odt (d) PNG

5. Image toolbar does not provide a tool for _________________.

(a) filtering (b) cropping (c) copying (d) flipping

Ans. 1. (a) 2. (a) 3. (d) 4. (c) 5. (c)

B. Fill in the blanks
1. _________ tool cuts off non-desirable part of the image.
2. To change both brightness and contrast of the image ________________ tool
can be used.
3. To simulate the effect of time on picture _____________ tool is used.
4. _________ place image at the bottom of all objects.
5. An image can be deleted by ____________ it and pressing DELETE key.
6. In drawing tools, basic shapes list provide ____________ shapes.
7. Anchor act as _____________ point for a drawing.
8. There are ________________ options for aligning an image horizontally.
9. The ___________ handles of image are used for rotating it.
10. Changing properties of an object _____________ creation, retain them
throughout the session.

Ans. 1. Crop 2. gamma correction 3. ageing

4. Send Back 5. Selecting 6. 25
7. reference 8. Three 9. corner
10. before its

C. Short answer type questions

1. What is a digital image? How can you create one?
Ans. A picture is a digital image, which is representation of image in finite set
of digital values 0 or 1, known as pixels. These are stored in various types of
graphics files with the file extension, such as GIF, JPG, JPEG, PNG, BMP, etc.
Digital images can be created using a digital camera, scanner etc. For
example, you can take a photo with a digital camera, and transfer it in a
computer to use as an image.

2. Write steps to insert an image from the gallery using Drag and Drop
method.
Ans. Steps to insert an image from the gallery using Drag and Drop method are as
follows:
1. Open the document to insert an image.
2. Open a file browser window (Win+E) & select the image file to be
inserted.
3. Drag the image into the document and drop it, where you want it to
appear in the document.

3. How is resizing of image different from cropping it?

Ans. Resizing is the process of reducing or enlarging the size of the image
while cropping cuts off or remove the non-desirable part of the image.
4. What are the tools available in drawing toolbar? Describe any five tools.
Ans. There are many tools available in drawing toolbar. Five of them are
explained below
1. Basic Shapes: This tool help us to draw the square, rectangle, triangle etc.
2. Symbol Shapes: This tool help us to draw cloud, moon or smiley face etc.
3. Stars and Banners: This tool help us to draw various types of stars like four
point star, five point stars etc.
4. Line and Arrows: This tool help us to draw Line ends with arrow, Line with
arrow/circle, Line with arrow/square. etc.
5. Insert line: This tool help us to draw a straight line by holding shift key and drag.

5. How is linking of an image different from embedding? Give a situation in

which you would prefer to link an image.
Ans. Difference between linking and embedding of image

Linking Embedding

The image isn’t actually The image becomes the part

included in the document of the document

Changes in the original Changes in the original

image file will also affect image file does not affect the
the linked image in the embedded image in the
document. document.

Does not increases the size Increases the size of the

of the document document
We prefer to link an image when the size of the image is too large.

6. Write steps to change properties for drawing objects.

Ans. Properties of the object can be modified or edited, either at the time of
its creation, i.e. before you start drawing them or after its creation.
To set the properties before drawing the object, follow the given steps.
1. Select the object from the Drawing toolbar.
2. Change the various properties of object from Drawing Object Properties
Toolbar like fill color, line style etc.
3. Draw the selected object on the document.

To set the properties after drawing the object, follow the given steps
1. Select the object in the document whose properties are to be modified.
2. Change the various properties of object like fill color, line style etc. from
Drawing Object Properties Toolbar.
7. What are the benefits and drawbacks of grouping drawing objects?
Ans. Benefits of grouping drawing objects are:
Grouping allows multiple shapes to be treated as a single entity and making it
easier to move, resize, or apply changes simultaneously.

Drawbacks of grouping drawing objects are:

Making changes to a single part of a grouped object can be time-consuming as
they may require ungrouping, modifying, and then regrouping.

8. Describe any two tools from Drawing Object Properties toolbar.

Ans. Two tools from Drawing Object Properties toolbar.
1. Line Color: This tool allows us to select the color of the line of selected
drawing object.
2. Line Thickness: This tool allows us to select the thickness for the line of a
selected drawing object

9. Write steps to insert an image in a basic drawing shape.

Ans. Steps to insert an image in a basic drawing shape are:
1. Place the cursor in the document where you want the drawing to be
placed.
2. Select any basic shape from the Drawing toolbar.
3. Click-and-drag to create the drawing object in the document.
4. Release the mouse button to finish drawing.

10. Write factors controlling positioning of an image in a document.

Ans. Positioning of an image is controlled by four settings.
1. Arrangement
2. Anchoring
3. Alignment
4. Text Wrapping
1. Arrangement: It determines the position of the current drawing with respect
to other drawings or text.

2. Anchoring: It acts as a reference point for image or drawing. Anchoring

allows an image to retain its position to a page, paragraph, character or frame.

3. Alignment: It allows the vertical or horizontal placement of the image with

respect to its anchor.

4. Text Wrapping: It allows the placement of image in relation to text

 Chapter 3 – Advance Features of Writer
A. Multiple choice questions

1. Which of the following is NOT true about Table of Contents, Index or

Bibliography dialog box?
(a) It has four tabs
(b) On the Type tab, by default, the checkbox for Protected against Manual
Changes option will be selected.
(c) The Styles tab contains options to change the background colour.
(d) None of the above

2. Which of the following tabs is by default active when the Table of Contents,
Entries or Bibliography dialog box is opened?
(a) Entries (b) Background
(c) Styles (d) Type

3. Which of the following tabs contains options to set styles for various entries
in the ToC?
(a) Entries (b) Background (c) Styles (d) Type

4. Which of the following can be added in the background of Table of Contents

in LibreOffice Writer?
(a) Color (b) Graphic (c) Both a and b (d) Neither a nor b

5. Which of the following is NOT true about templates?

(a) The styles and formatting features can be reused.
(b) LibreOffice provides online templates
(c) We cannot create our own templates.
(d) None of the above.
6. Which of the following is the shortcut key to open the Templates dialog box?
(a) Ctrl+Alt+N (b) Shift+Ctrl+N (c) Ctrl+Alt+T (d) Shift+Alt+T

7. Which of the following buttons, in the Templates dialog box, will be clicked
to save a template displayed in the list of templates?
(a) Export (b) Import (c) Move (d) None of the above

8. Which of the following is the shortcut key to select the entire document?
(a) Ctrl+S (b) Ctrl+A (c) Ctrl+D (d) Ctrl+B

9. Which of the following is the correct sequence of options to open the

Templates dialog box?
(a) File > Manage Templates > Templates
(b) File > Templates > Manage Templates
(c) Insert > Templates >Manage Templates
(d) Insert > Manage Templates > Templates

10. Which of the following is true about Track Changes feature of Writer?
(a) You cannot record a change made in the document.
(b) A comment of a particular author only can be deleted
(c) Any change made to the document is permanent.
(d) None of the above

11. Which of the following menus contains the Track Changes option?
(a) File (b) Edit (c) View (d) Insert

12. Which of the following is the shortcut key to start recording the changes
being made in the document?
(a) Ctrl+Shift+C (b) Alt+Shift+C (c) Ctrl+Alt+C (d) Shift+C+F2

Ans. 1. (a) 2. (d) 3. (c) 4. (c) 5. (c) 6. (b)

7. (b) 8. (b) 9. (b) 10. (d) 11. (b) 12. (a)

B. Fill in the blanks

1. To navigate to the topic from the ToC, press ___________ key while clicking
the mouse button on that topic.
2. To remove the applied paragraph styling in the ToC, select the outline level
in the Levels list box, and then click the _______ button.
3. If the checkbox for_____________ option is selected, the ToC is protected from
any accidental change.
4. To update the ToC manually, right click and select ___________ option from
the pop up menu.
5. The ___________ tab contains options to set the number of columns that we
want to have in our ToC.
6. A ____________ is a preset layout that helps us to create professional and
formal documents easily.
7. The default template in Writer is ____________________.
8. To find the template that is being used in the current document, select
___________ option from the File menu.
9. The _______________ button is clicked in Templates dialog box to view online
templates.
10. The _____________ feature of Writer offers us an alternative method to keep
a record of all the changes made in the original document.
11. The shortcut key to start recording the changes is _______________.
12. After the Track Changes feature is ON, the added characters are shown as
____________ text.
Ans. 1. Ctrl
2. Default
3. Protected Against Manual Changes
4. Update Index
5. Columns
6. Template
7. Blank Document template
8. Properties
9. Browse Online Templates
10. Track Changes
11. Ctrl+Shift+C
12. coloured
C. State whether the following statements are True or False
1. The topics in Table of Contents are hyperlinked.
2. The Table of Contents in LibreOffice Writer can be updated automatically.
3. TABLE of Contents can be inserted even if the section headings are not
styled.
4. Once a ToC is created, it cannot be edited.
5. We cannot add a graphic as a background of ToC.
6. A single template can be used for multiple documents.
7. A template cannot contain graphics.
8. All documents in Writer are based upon templates.
9. The online templates cannot be added to the list of templates in the
templates dialog box.
10. A template once created can be edited again and again.
11. The changes recorded have to be accepted by the original author.
12. We can delete the comments added in a document by the user.

Ans. 1. True 2. False 3. False 4. False 5. False 6. True

7. False 8. True 9. False 10. True 11. False

D. Answer the following questions

1. What is the need of table of contents?
Ans. ToC provides a list of headings and subheadings along with page
numbers. These contents are hyperlinked in the table. So by clicking on any
topic in the table of contents, we can navigate directly to the selected topic.

2. What will happen if the ‘Protected Against Manual Changes’ option is not
selected in the Type tab of Table of Contents, Index or Bibliography dialog
box?
Ans. If the ‘Protected Against Manual Changes’ option is not selected, then the
contents of ToC can be changed directly on the document page, just like any
other text on the document. This option protects the ToC from any accidental
change.

3. Name the five tabs present in the Table of Contents, Index or Bibliography
dialog box.
Ans. Five tabs present in the Table of Contents, Index or Bibliography dialog
box are:
1. Type
2. Entries
3. Styles
4. Columns
5. Background

4. What do you mean by customization of ToC?

Ans. Customization of ToC means to modify the existing ToC according to our
requirement like
1. We can change the Title of the ToC
2. We can insert/change Colour or Image as background of ToC.
 3. We can change the Style of ToC.
All of the above and other customization can be done by right click on ToC and
click Edit Index option from the drop down menu.

5. How headings and sub-headings of a document differentiated in ToC?

Ans. In LibreOffice, headings and sub-headings in a Table of Contents (ToC)
are differentiated based on the hierarchy of headings applied to the
document’s sections.
LibreOffice Writer supports up to 10 levels of headings H1 to H10. These
headings are applied to the headings of the document.

Once the desired heading styles are applied in the document, the same
hierarchy will be reflected in the table of contents also.

6. Define a template.
Ans. A template is a preset layout that helps to create professional and/or
formal documents easily. We can add content and formatting styles to a
template according to our needs.
7. Give any one advantage of using a template for your document.
Ans. Advantages of template are:
1. Templates help in saving time.
2. Templates help in simplifying the creation of document.

8. What is the difference between importing and exporting a template?

Ans. Importing a Template: It means to add a new template to the Template
Manager from your computer.
Exporting a Template: It means to save the copy of an existing template from
the Template Manager to a folder on your computer.

9. Name any two categories of templates.

Ans. Two categories of templates are: (Write any two)
1. Business Correspondence
2. Personal Correspondence and Documents
3. Drawings
4. Presentations

10. When is exporting of templates useful? Give any one reason.

Ans. Exporting the template is a useful feature for sharing the templates with
multiple users. For example, if you’ve created a template for school question
paper that includes your school’s logo, exporting it allows you to distribute this
template to all the teachers so that all the question paper created by them
have a uniform appearance and structure, which ensures saving time on
formatting for each new document.

11. What is the difference between Accept Track Change and Accept All
Tracked Changes buttons?
Ans. Accept Track Change: This button is used to accept a single change
made in the document.
Accept All Tracked Changes: This button allows you to accept all changes that
have been tracked in the document at once.
12. How do we prepare a document for review?
Ans. We can prepare a document for review by using Track Changes feature.
When a document is shared with one or more users for review or editing
purposes, we should make sure that the changes made should be recorded.
(For that, select Edit > Track Changes > Record option). This will ensure that
the original author of the document has the option to accept or reject the
changes made.

13. Identify and label the Record button, Insert Comments button, Accept All
Tracked Changes, Reject Track Change buttons in the following figures of
Track Changes toolbar.
Ans.

14. Identify and label “Browse Online Templates button, Export button, Import
button” in the following Templates dialog box.
Ans.