Practical-02

Objective: Practical Use of Electronic Mail Service.

Steps:
Here are some practical uses of electronic mail service:
i) Communication: Email is a popular tool for communication, both in
personal and professional settings. It allows users to send messages to one
or more recipients, attach files, and receive replies.
ii) File sharing: Email can be used to share files with others. Users can attach
files to an email and send them to one or more recipients. This is a
convenient way to share documents, images, and other types of files.
iii) Marketing: Email can be used for marketing purposes, such as sending
newsletters, promotional offers, and other types of marketing messages to
customers and prospects.
iv) Collaboration: Email can be used for collaboration, such as sharing ideas,
feedback, and updates with team members. It can also be used to schedule
meetings and coordinate projects.
v) Customer service: Email can be used for customer service, such as
responding to customer inquiries, resolving issues, and providing support.
vi) Job applications: Email can be used for job applications, such as sending
resumes and cover letters to potential employers.
vii) Personal organization: Email can be used for personal organization, such
as setting reminders, scheduling appointments, and keeping track of
important information.
Therefore, electronic mail service is a versatile tool that can be used for a wide
range of purposes. It is a convenient and efficient way to communicate, share
files, collaborate, and stay organized. By using email effectively, users can
improve their productivity and achieve their goals more efficiently.
(i) Show steps to create Email account in Gmail.
Here are the steps to create an email account in Gmail:
a) Go to the Gmail website: Open your web browser and go to the Gmail
website at www.gmail.com.
b) Click on "Create account": On the Gmail homepage, click on the "Create
account" button.
c) Enter your personal information: Enter your first and last name in the
appropriate fields. Choose a username for your email address. This will be
the part of your email address that comes before "@gmail.com". Choose a
strong password and confirm it.
d) Enter your phone number: Enter your phone number in the appropriate field.
This is used for account verification and password recovery.
e) Enter your birthdate and gender: Enter your birthdate and gender in the
appropriate fields.
f) Agree to the terms of service: Read the terms of service and privacy policy,
then click on the checkbox to agree to them.
g) Click on "Next": Click on the "Next" button to proceed to the next step.
h) Verify your phone number: Google will send a verification code to your
phone number. Enter the code in the appropriate field to verify your account.
i) Set up your account: Follow the prompts to set up your account, such as
adding a profile picture and setting up your email signature.
 j) Start using your email account: Once your account is set up, you can start
using your email account to send and receive emails.
By following these steps, you can create an email account in Gmail and start using
it to communicate with others.
(ii) Show steps to send and access received emails using Gmail.
Here are the steps to send and access received emails using Gmail:
Sending an email:
a) Log in to your Gmail account: Go to the Gmail website and log in to your
account using your email address and password.
b) Click on "Compose": In the top left corner of the screen, click on the
"Compose" button to start a new email.
c) Enter the recipient's email address: In the "To" field, enter the email
address of the person you want to send the email to.
d) Enter a subject: In the "Subject" field, enter a brief description of the
email's content.
e) Write your message: In the main body of the email, write your message.
f) Add attachments (optional): If you want to attach a file to the email, click
on the paperclip icon and select the file you want to attach.
g) Send the email: Once you have finished writing your email, click on the
"Send" button to send it.
Accessing received emails:
a) Log in to your Gmail account: Go to the Gmail website and log in to your
account using your email address and password.
b) Open your inbox: In the left-hand menu, click on "Inbox" to open your
inbox.
c) Click on an email: To read an email, click on the subject line of the email in
your inbox.
d) Reply to an email: To reply to an email, click on the "Reply" button at the
bottom of the email. Write your reply and click on the "Send" button to send
it.
e) Forward an email: To forward an email to someone else, click on the
"Forward" button at the bottom of the email. Enter the email address of the
person you want to forward the email to and click on the "Send" button.
By following these steps, you can send and access received emails using Gmail.
(iii) Show steps to store and retrieve files/documents in google drive.
Here are the steps to store and retrieve files/documents in Google Drive:
Storing files/documents:
a) Log in to your Google account: Go to the Google Drive website and log in
to your account using your email address and password.
b) Create a new folder (optional): If you want to organize your
files/documents into folders, click on the "New" button in the top left corner
of the screen and select "Folder". Give the folder a name and click on
"Create".
c) Upload a file/document: To upload a file/document, click on the "New"
button in the top left corner of the screen and select "File upload". Select the
file/document you want to upload and click on "Open". The file/document
will be uploaded to your Google Drive.
d) Drag and drop files/documents (optional): You can also drag and drop
files/documents from your computer directly into your Google Drive.
Retrieving files/documents:
a) Log in to your Google account: Go to the Google Drive website and log in
to your account using your email address and password.
b) Open your Google Drive: In the left-hand menu, click on "My Drive" to
open your Google Drive.
c) Find the file/document: To find a specific file/document, you can use the
search bar at the top of the screen or browse through your folders.
d) Open the file/document: To open a file/document, click on the
file/document in your Google Drive. It will open in a new tab in your web
browser.
e) Download the file/document: To download a file/document, click on the
file/document in your Google Drive and select "Download" from the menu.
The file/document will be downloaded to your computer.
By following these steps, you can store and retrieve files/documents in Google
Drive. Google Drive is a convenient and secure way to store and access your
files/documents from anywhere with an internet connection.