Cash Journal

Rajiv Kumar Singh

Mob:8130839944
Email: [email protected]
TOPICS COVERED
 Set up a cash journal

 Create G/L accounts for your cash journal

 Specify the amount limit for your cash journal

 Define number range intervals for cash journal

 Create, change, and delete business transactions

 Set up print parameters for your cash journal

 CASH
JOURNEL
  Cash receipts and cash payment transactions are
managed in SAP ERP using a cash journal

 The importance of using the SAP cash journal tool is that

Importance it displays opening and closing balances, calculates total
of cash receipts and total cash payments, and reconciles the
Cash Journal cash balance at any time.

 You can maintain separate cash journals for each

company code and for each currency and make postings
to customers, vendors, and G/L accounts in FI.
 For setting up a new cash journal, the following items must be defined

 The company code that will use the cash journal

 Identification key (usually a four-digit code) that identifies your cash

journal

 The name of the cash journal (short text describing your cash journal)

Setting up a new  The general ledger accounts where the cash transactions are posted
cash journal,
 The currency used in your cash journal

 The document type for the following items:

* General ledger postings
* Outgoing payments to vendors
* Incoming payments from vendors
* Outgoing payments to customers
*Incoming payments from customers
CONFIGURE CASH JOURNAL
 The first step is to create the G/L
Configure accounts that you will assign to
cash the cash journal and to which all
Journal cash transactions will be posted.

■Tip We recommend that you create different cash journals for each
currency and each company code you use.
Create G/L Accounts for a Cash Journal
 Company has large cash transactions and wants you as a
fico consultant to set up a cash journal for them that will
post to the following accounts in FI:

Business Petty cash

• Cash transfers from the bank
Scenario • Cash transfers to the bank
• Cash purchases
• Cash sales
 Path to create the G/L accounts for your cash journal

Path to
IMG
create the
Financial Accounting (New)
G/L account
for cash Bank Accounts

journal Business Transaction

Cash Journal

T-FS00 Create G/L Account for Cash Journal.

  The function of the amount limit is to set a cash limit for your cash
Journal in FI.

Specify  The limit you set for your cash journal serves as a control mechanism,
because it allows the system to determine the maximum amount that
the can be posted per transaction to the cash journal.

Amount  You’ll define the company code, the currency, and the amount limit.

Limit for a  The currency is automatically set to your company code’s currency.
When limits exceed the system settings, you’ll get an error message.
Cash
Journal Tip :Specifying the amount limit on the cash journal is optional. Do
this only when your company wants to set a limit that users can post
to the cash journal per transaction
 Path To set the amount limit
for your cash journal,

IMG
Specify the Financial Accounting (New)
Amount Bank Accounts
Limit for a Business Transaction
Cash Cash Journal
Journal Amount Limit.
 Specify
the
Amount
Limit for a
Update the following fields
Cash  CoCd: Enter the company code you are using for your cash journal.
Journal  Crcy: Enter the currency key that you want to use for the amount limit. If
this field is blank, there will be no restriction to the amount you can post
to the system.
 Valid From: This is the date you want your amount limit to be valid from.
 Amount: This is the maximum amount that can be posted per transaction
in the cash journal.
 STEP :2

Define Number Range Intervals for Cash Journal

Documents
 When a cash journal transaction is posted, a cash journal
document is generated and assigned a unique document
number from the number range intervals that you define.

The document number assigned to the posted cash journal

transaction coupled with your company code will allow you to
identify the given document within a fiscal year
Number Range
Intervals for SCENARIO
Cash Journal
Documents To save time and to ensure that number range intervals for the cash
journal are accurate, you have been asked to define a cash journal
number range by copying the number range intervals of company
code 1000 supplied by SAP and modifying them to meet your
requirements.
 Path To set the amount limit for your cash journal,

IMG
Specify the Amount
Limit for a Cash Financial Accounting (New)
Journal
Bank Accounts

Transaction Business Transaction

code FBCJC1. Cash Journal

Define Number Range Intervals

for Cash Journal Documents
Displaying the number
range interval
Set Up the Cash Journal
 Path To set up the Cash Journal,

IMG
Set Up the Financial Accounting (New)
Cash Bank Accounts
Journal Business Transaction

Cash Journal
Transaction code
FBCJC0 Set Up Cash Journal
Set Up
the
Cash
Journal
Update the following fields:

 CoCd: Enter your company code. This is the company code that you want to use for the
cash journal you defined in this activity. It is important to define individual cash journals
for each company code. You can define a cash journal per transaction or per currency
(Cont..)  CJ Number: You can enter a maximum of four digits of your choice in this field.
If you are creating more than one cash journal, make sure that the numbers you
use are logical and sequential (for example, 0001, 0002, 0003, and so on). This
number will identify your cash journal. This is important when you have more
than one cash journal in the system.
  G/L Account: Enter the G/L account number 10000 (for
petty cash) you created earlier. When cash journal
transactions are entered in the system, they are
automatically posed to the G/L account you assign for your
cash journal.

 Crcy: Enter the currency you want to use in your cash journal.
Set Up This is usually the company code’s currency. On the contrary,
if you choose to run your cash journal in a different currency,
the Cash you must make sure that the option Only Balances in Local
Crcy in your cash journal G/L account master data is not
Journal checked.

 Cash Jnl Closed: Leave this checkbox blank. Leaving the

checkbox blank indicates that your cash journal is active. If you
click this checkbox, the cash journal will be closed. Click this
checkbox only when you want to close your cash journal.
  DT: Specify the document types for your cash journal postings.
Document type determines the business transaction and account
to post your cash journal transaction to. SAP comes with several
document types to choose from.

For example:
Set Up AB – G/L account
the Cash KZ – Outgoing payment to vendor
KZ – Incoming payment from vendor
Journal DZ – Incoming payment from customer
DZ – Outgoing payment to customer

You can access these document types by using the match code or clicking
the Search button. This button is displayed when you click on the
(Cont..) input field of your document type. When you click on the match code, a
list of document types is displayed, from which you can select the
appropriate document type.

 Cash Payment/Cash Receipt: Leave these fields blank. Leaving these

fields blank enables you to post both cash payments and cash receipts
to your cash journal.
  Check Split: The specification you make here will determine
whether the line items of the total posting are split when
processing check deposits. You have three options to choose
from:

 Offsetting Item of Total Document Split: When you

Set Up the specify this item, only the offsetting item of the total posting
Cash is split.

Journal  All Items of Total Document Split: When this item is

specified, the checks posted to the cash journal and the
offsetting totals are split.

 No Split of Line Items of Total Document: No splitting is

(Cont..) performed

 Cash Journal Name: Enter a name that best describes your cash
journal. For instance, Petty Cash.
Create, Change, and Delete Business Transactions
 Path To Create, Change, and Delete Business Transactions

IMG
Create, Change, and
Financial Accounting (New)
Delete Business
Transactions
Bank Accounts

Business Transaction
Transaction code
Cash Journal
FBCJC2
Create, Change, Delete Business Transactions
 Maintain view for
cash journal
transaction names

Update the following fields

 CoCd: Enter the company code that you are using for your
cash journal transactions.
 Tran.no: The transaction number is determined by the system. It
usually starts at 1, 2, 3, and so on.

 Bus.Tran.Type: Enter the business transaction type. SAP comes

with predefined business transaction types:

C – Receipt from bank account

B – Payment to bank account
R – Revenue
E – Expense
D – Customer posting
K – Vendor posting

 G/L Account: Enter the G/L accounts that you want to post
your cash journal transactions to. The G/L accounts entered
here will allow cash transactions to be posted to the
appropriate G/L accounts during document posting. For
example:
 Cash transfers from the bank
 Cash transfers to the bank
 Expense accounts
Tx: Enter the tax codes for expenses and revenues for your cash
journal business transactions. These tax codes will be used by the
system to calculate sales and purchases taxes for your cash journal
business transactions and to post the tax amount to the appropriate
G/L accounts.

Cash Journal Business Trans: Enter a business transaction

description for your cash journal.

BusTraBlkd: Set business transaction to blocked if you do not want

postings to be made into transactions.
Set Up Print Parameters for the Cash Journal
 Path To Set Up Print Parameters for the Cash Journal

IMG
Print Parameters
for the Cash Financial Accounting (New)
Journal Bank Accounts

Business Transaction

Cash Journal
Transaction code
FBCJC3.
Set Up Print

Parameters for Cash Journal

 Copying the print
parameters for your cash
journal

Note SAP comes with predefined print parameters that you can copy. It
is advisable to copy a standard print parameter and modify it to meet
your requirements. However, you can use any print parameter with
correspondence type SAP18.