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IGCSE Database Guide

This guide provides a comprehensive overview of creating and managing databases using Microsoft Access for the Cambridge IGCSE ICT syllabus. It covers essential topics such as creating tables, setting primary and foreign keys, establishing relationships, designing forms, executing queries, sorting data, performing calculations, and generating reports. By following the lessons, learners will be equipped to handle database tasks effectively.

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mariem
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15 views7 pages

IGCSE Database Guide

This guide provides a comprehensive overview of creating and managing databases using Microsoft Access for the Cambridge IGCSE ICT syllabus. It covers essential topics such as creating tables, setting primary and foreign keys, establishing relationships, designing forms, executing queries, sorting data, performing calculations, and generating reports. By following the lessons, learners will be equipped to handle database tasks effectively.

Uploaded by

mariem
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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## Cambridge IGCSE ICT 0417 - Databases (Full Practical Guide)

### For Syllabus 2026, 2027, 2028

**Topic 18: Databases**

**Made Simple for Beginners**

---

## LESSON 1: Create a Simple Database

### Step 1: Open Microsoft Access

- Open Microsoft Access

- Click on "Blank Database"

- Type a name for your database (example: `StudentDatabase`)

- Click "Create"

### Step 2: Create Your First Table

- It opens a table named `Table1`

- Click on "View" > "Design View"

- Save the table as `Students`

### Step 3: Add Fields

In Design View, type these:

| Field Name | Data Type | Description |

|------------|------------|-------------------------------|

| StudentID | AutoNumber | Unique ID (Primary Key) |


| FirstName | Short Text | Student's First Name |

| LastName | Short Text | Student's Last Name |

| Age | Number | Whole Number |

| Grade | Number | Decimal marks |

| Passed | Yes/No | True (Yes) or False (No) |

| JoinDate | Date/Time | When student joined |

### Step 4: Set Primary Key

- Right-click `StudentID` > Click "Set Primary Key"

### Step 5: Save and Enter Data

- Click "View" > "Datasheet View"

- Type some example data into the table

---

## LESSON 2: Create a Second Table and Relationship

### Step 1: Create Second Table

- Go to "Create" > "Table Design"

- Save the table as `Classes`

### Step 2: Add Fields to `Classes`

| Field Name | Data Type |

|-------------|------------|

| ClassID | AutoNumber |

| ClassName | Short Text |


| TeacherName | Short Text |

### Step 3: Add Foreign Key to `Students` Table

- Go back to `Students` table (Design View)

- Add field: `ClassID` - Data Type: Number

### Step 4: Create Relationship

- Go to "Database Tools" > "Relationships"

- Add both tables

- Drag `ClassID` from `Classes` to `Students`

- Tick "Enforce Referential Integrity"

- Click "Create"

---

## LESSON 3: Create a Data Entry Form

### Step 1: Create Form

- Click on the `Students` table

- Go to "Create" > "Form"

- A form is created automatically

### Step 2: Modify Form (Optional)

- Go to "Design View"

- Add labels, spacing, drop-downs etc.

### Step 3: Add Drop-Down for Class


- Select `ClassID` field

- Change it to Combo Box

- Link it to `Classes` table

---

## LESSON 4: Queries (Search & Filter)

### Step 1: Create Query

- Go to "Create" > "Query Design"

- Add `Students` table

### Step 2: Add Fields to Show

- Double-click fields you want to display

### Step 3: Add Criteria to Filter Data

| Example | What It Does |

|-------------------------------|-------------------------------------|

| Age > 15 | Finds students older than 15 |

| Passed = Yes | Finds students who passed |

| Grade < 50 | Finds students with low grades |

| FirstName LIKE "A*" | Names starting with A |

| LastName NOT LIKE "K*" | Names NOT starting with K |

| Age BETWEEN 14 AND 16 | Finds age between 14 and 16 |

| Passed = Yes AND Grade > 70 | Passed and scored above 70 |

### Step 4: Run the Query


- Click "Run" (Red exclamation icon)

---

## LESSON 5: Sort Data

- Open table or query

- Click on the field column header

- Use "Sort A to Z" or "Sort Z to A"

---

## LESSON 6: Calculations

### Method 1: In Queries (Calculated Field)

- In query design, add new field:

`FinalGrade: [Grade] + 5`

- To find average:

Use Totals (sigma icon)

- Group By: `ClassID`

- AVG: `Grade`

### Method 2: In Forms/Reports (Calculated Control)

- In form/report design view:


- Add Text Box

- Type: `=Sum([Grade])` or `=Avg([Grade])`

---

## LESSON 7: Reports

### Step 1: Create a Report

- Click on a table or query

- Go to "Create" > "Report"

### Step 2: Modify Report

- In Design View:

- Add title (Report Header)

- Add page numbers (Page Footer)

- Format numbers: Right align, decimal places

### Step 3: Layout Options

- Choose: Tabular or Columnar format

- Use spacing and white space properly

### Step 4: Save and Print

- Save the report

- Print if needed

---
## Summary

You've now learned:

- Creating tables with correct fields

- Primary and foreign keys

- Table relationships

- Forms for entering data

- Queries for searching and filtering

- Sorting and calculations

- Reports for presenting data

You're ready for any IGCSE ICT database task!

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