Microsoft Access

Microsoft Access 2010-13

INTRODUCTION OF MS ACCESS…………………………………………………. 04
 What is the use of MS Access
 About Extensions
 MS Access is part of
 How to start MS Access?

ACCESS WINDOWS………………………………………………………………….05-06
 First Windows Overview
 Creating Database
 Create a Blank Database

CREARE TOOLBARS……………………………………………………………….07-12
 Add Tables
 Design Tables
 Add Queries
 Add Form
 Report Wizard
 Practical Assignment
EXTERNAL DATA TOOLBARS……………………………………………………13-15
 Import
 Export
 Links with Mail Merge

Shortcut Keys ………………………………………………………………………………..16-17

Project work Form……………………………………………………………………………….18

DOT-NET Guide line for Students. ………………………..………….……………………… 19

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Lesson – 1
Introduction of MS Access

What is MS Access?

Microsoft Access is a database application design and deployment tool that you can use to keep
track of important information. You can keep your data on your computer, or you can publish to the
Web — so others can use your database with a web browser. It is also known as DBMS –
Database Management System.

About Extensions
The meaning of extensions is identification and trade mark of application. There are many types of
applications in computer so if you have so many files in one folder and all the files are different
types of application in that case you can identify the application by their extensions.

Identification Symbol :

MS Access Extension : .MDBx (2010)

MS Access is Part of

The MS Access is the part of Microsoft Office family. Below are the parts of Microsoft Office
family:

1. Microsoft Word
2. Microsoft Excel
3. Microsoft Access
4. Microsoft PowerPoint

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How to start MS Access

We can use these steps to start MS. Access:-

Click on Start Button

All Programs

Microsoft Office

Microsoft Office Access 2010-13

SECOND STEP

Run/Search Type – (msaccess) Enter

SHORTCUT

From Run Command

WinKey + R (Type) - msaccess Enter

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Access Window
First Windows Overview

When you first start Access, or if you close a database without closing Access, Microsoft Office Backstage
view is displayed.

Backstage view is a starting point from which you can create a new database, open an existing
database, view featured content from Office.com — anything you can use Access to do to a
database file or outside of a database, as opposed to within a database.

CREATING A DATABASE
When you open Access, Backstage view displays the new tab. The New tab provides several
ways that you can create a new database:

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1. A blank database you can start from scratch if you want. This is a good option if you
have very specific design requirements or have existing data that you need to
accommodate or incorporate.

2. A template that is installed with Access Consider using a template if you are starting
a new project and would like a head start. Access comes with several templates
installed by default.

A template from Office.com In addition to the templates that come with Access, you can find
many more templates on Office.com. You don't even have to open a browser; the templates are
available from the new tab.

CREATE A BLANK DATABASE

1. On the File tab, click New, and then click Blank Database.

2. In the right pane, under Blank Database, type a file name in the File Name box. To
change the location of the file from the default, click Browse for a location to put your
database (next to the File Name box), browse to the new location, and then click OK.

3. Click Create.

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Access creates the database with an empty table named Table1, and then opens Table1 in
Datasheet view. The cursor is placed in the first empty cell in the Click to Add column.

4. Begin typing to add data, or you can paste data from another source, as described in the
section Copy data from another source into an Access table.

Entering data in Datasheet view is designed to be very similar to working in an Excel worksheet.
The table structure is created while you enter data. When you add a new column to the datasheet,
a new field is defined in the table. Access automatically sets each field's data type, based on the
data that you enter.

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