ITWP 1: TO OPEN MICROSOFT WORD + TOOLBAR FUNCTIONS

Microsoft Word is a word processing software package that lets you quickly create simple as
well as professional-looking documents.
 You can use it to type letters, reports, and other documents.

To Open MS Word:

 Double click the Ms Word icon on your desktop.

or
 Click Start menu, point to All Programs and then choose Microsoft Office.
Click MS Word.
 TOOLBARS

The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you
click the button, a menu appears. You can use the menu to create a new file, open an existing
file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document
on which you are currently working. Word names the first new document you open Document1.
As you open additional new documents, Word names them sequentially. When you save your
document, you assign the document a new name.

The Ribbon

You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the
Ribbon to issue commands. The Ribbon is located near the top of the screen, below the Quick
Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related
command groups. Within each group are related command buttons. You click buttons to issue
commands or to access menus and dialog boxes. You may also find a dialog box launcher in the
bottom-right corner of a group. Clicking the dialog box launcher gives you access to additional
commands via a dialog box.

The Ruler

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not visible,
follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the
Ribbon

The Text Area

Just below the ruler is a large area called the text area. You type your document in the text area.
The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the
insertion point. As you type, your text displays at the cursor location. The horizontal line next to
the cursor marks the end of the document.

The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the
right side of the screen. The horizontal scroll bar is located just above the status bar. To move up
and down your document, click and drag the vertical scroll bar up and down. To move back and
forth across your document, click and drag the horizontal scroll bar back and forth. You won't
see a horizontal scroll bar if the width of your document fits on your screen.

The Status Bar

The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the
Status bar by right-clicking on the Status bar and selecting the options you want from the
Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it.
A check mark next to an item means it is selected.
Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print
Layout, Full Screen Reading, or Online Layout.

Draft View- is the most frequently used view. You use Draft view to quickly edit your document.

Web Layout- view enables you to see your document as it would appear in a browser such as
Internet Explorer.

Print Layout- The Print Layout view shows the document as it will look when it is printed.
Reading Layout- Reading Layout view formats your screen to make reading your document
more comfortable.

Outline view -displays the document in outline form. You can display headings without the text.
If you move a heading, the accompanying text moves with it.

You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft
view:

1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in
a contrasting color.

ITWP 2: FORMATTING TEXT

Formatting Text- You can produce a consistent, pleasing look that enhances the appearance and
effectiveness of your document.

Bold, Italicize and Underline

When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining or italicizing. Also, certain grammatical constructs require that you bold, underline
or italicize. You also can combine these features – in other words; you can bold, underline and
italicize a single piece of text.

BOLD WITH DIALOG BOX LAUNCHER (1ST WAY)

1. On the line that begins with launcher, select the word “Bold.” You can place your cursor
before the letter “B” in “Bold.” Drag your mouse pointer; until the entire word is highlighted.
2. Choose the Home Tab.
3. Click the dialog box launcher in the Font group. The font dialog box appears.
4. Click Bold in the Font style box. Note: You can see the effect of your action in the Preview
window. To remove the bold, click Regular.
5. Click Ok to close the dialog box.
6. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.

BOLD WITH THE RIBBON (2ND WAY)

1. On the line that begins with “Ribbon,” select the word “Bold.” You can place your cursor
before the letter “B” in “Bold.” Drag your mouse pointer; until the entire word is highlighted.
2. Choose the Home tab.
3. Click the Bold Button B in the Font group. You have bolded the word bold. Note: To remove
the bold, you can select the text then click the Bold Button B again.
4. Click anywhere in the text are to remove the highlighting.

BOLD WITH THE MINI TOOLBAR (3RD WAY)

1. On the line that begins with “Mini Toolbar,” Select the word “Bold.” You can place your cursor
before the letter “B” in “Bold.” Drag your mouse pointer; until the entire word is highlighted.
2. Right-click. The Mini Toolbar Appears.
3. Click the Bold button B. You have bolded the word bold.

BOLD WITH KEYS (4TH WAY)

1. On the line that begins with “Keys,” select the word “Bold.” You can place your cursor before
the letter “B” in “Bold.” Drag your mouse pointer; until the entire word is highlighted.
2. Press CTRL + B (hold down the Ctrl key while pressing b) Note: to remove the Bold, press Ctrl
+ B again. You can remove formatting by pressing Ctrl + Spacebar.
3. Click anywhere in the text are to remove highlighting.

Italicize with the Dialog Box Launcher(1st way)

1. On the line that begins with launcher, select the word “Italicize.” You can place your cursor
before the letter “I” in “Italicize.” Drag your mouse pointer; until the entire word is highlighted.
2. Choose the Home Tab.
3. Click the dialog box launcher in the Font group. The font dialog box appears.
4. Click italicize in the Font style box. Note: You can see the effect of your action in the Preview
window. To remove the italicize , click Regular.
5. Click Ok to close the dialog box.
6. Click anywhere in the text area to remove the highlighting. You have Italicized the word
italicize .

ITALICIZE WITH THE RIBBON (2ND WAY)

1. On the line that begins with “Ribbon,” select the word “Italicize.” You can place your cursor
before the letter “I” in “Italicize.” Drag your mouse pointer; until the entire word is highlighted.
2. Choose the Home tab.
3. Click the Italicize Button I in the Font group. You have Italicized the word Italicize. Note: To
remove the Italicize, you can select the text then click the Italicize Button I again.
4. Click anywhere in the text are to remove the highlighting.

ITALICIZE WITH THE MINI TOOLBAR (3RD WAY)

1. On the line that begins with “Mini Toolbar,” Select the word “Bold.” You can place your cursor
before the letter “B” in “Bold.” Drag your mouse pointer; until the entire word is highlighted.
2. Right-click. The Mini Toolbar Appears.
3. Click the Bold button B. You have bolded the word bold.

ITALICIZE WITH KEYS (4TH WAY)

1. On the line that begins with “Keys,” select the word “Italicize.” You can place your cursor
before the letter “I” in “Italicize.” Drag your mouse pointer; until the entire word is highlighted.
2. Press CTRL + I (hold down the Ctrl key while pressing I) Note: to remove the Italicize, press
Ctrl + I again. You can remove formatting by pressing Ctrl + Spacebar.
3. Click anywhere in the text are to remove highlighting

UNDERLINE WITH THE DIALOG BOX LAUNCHER (1ST WAY)

You can underline when using Word. Word provides you with many types of underlines from
which to choose. The following are some of the underlines that are available if you use the
dialog box launcher:

1. On the line that begins with launcher, select the word “Underline.” You can place your cursor
before the letter “U” in “Underline.” Drag your mouse pointer; until the entire word is
highlighted.
2. Choose the Home Tab.
3. Click the dialog box launcher in the Font group. The font dialog box appears.
4. Click Underline in the Font style box.
Note: You can see the effect of your action in the Preview window. To remove the Underline ,
click Regular.
5. Click Ok to close the dialog box.
6. Click anywhere in the text area to remove the highlighting. You have Underline the word
Underline .

UNDERLINE WITH THE RIBBON (2ND WAY)

1. On the line that begins with “Ribbon,” select the word “Underline .” You can place your cursor
before the letter “U” in “Underline.” Drag your mouse pointer; until the entire word is
highlighted.
2. Choose the Home tab.
3. Click the Underline Button U in the Font group. Alternatively, you can press down arrow next
to the Underline button U and click to choose the types of underline you want.
Note: To remove the Underlining , click the Underline Button U again.
4. Click anywhere in the text are to remove the highlighting.

UNDERLINE WITH KEYS (3 RD WAY)

1. On the line that begins with “Keys,” select the word “Underline these words.”
2. Press CTRL + U (hold down the Ctrl key while pressing U)
Note: to remove the Italicize, press Ctrl + U again.
3. Click anywhere in the text are to remove highlighting

ALL THREE WITH DIALOG BOX LAUNCHER (1ST WAY)

1. On the line that begins with launcher, select the word “All three .”
2. Choose the Home Tab.
3. Click the dialog box launcher in the Font group. The font dialog box appears.
4. In the Font Style box , click Bold Italic. Note: You can see the effect of your action in the
Preview window. To turn off the bold , italic click Regular
5. In underline box, click to open pull-down menu. Click the type of underline you want to use
Note: To remove an underline, select None from pull-down menu.
6. Click Ok to close the dialog box.
7. Click anywhere in the text area to remove the highlighting.

ALL THREE WITH THE RIBBON (2 ND WAY)

1. On the line that begins with “Ribbon,” select the word “All three.”
2. Choose the Home Tab.
3. Click the Bold Button ( B ) in the Font group
4. Click the Italic Button ( I ) in the Font group
5. Click the Underline Button ( U ) in the Font group
6. Click anywhere in the text area to remove the highlighting.

ALL THREE WITH KEYS (3RD WAY)

1. On the line that begins with “Ribbon,” select the word “All three.”
2. Press Ctrl + B (Bold).
3. Press Ctrl + I (Italicize).
4. Press Ctrl + U (Underline). Note: You can remove formatting by highlighting the text and
pressing ctrl + Spacebar.
5. Click anywhere in the text area to remove the highlighting

ITWP 3: EDITING DOCUMENT

  Includes selecting and deleting text, moving text around in a document and undoing the
most recent word operation
 Involves making revisions to and suggestions about the content of a document. It
includes improving the accuracy of language, the flow, the organization and structure,
and the overall readability of the text. A document should be edited at least once before
it is proofed

OPEN A FILE

 When you do not leave time to complete your work or when you finish your work, you
can save and close your file. After saving a file, you can later open it to revise or finish it

1. Click the Microsoft Office button. A menu appears

2. Click Open. The Open dialog box appears
3. Use the Look in field to move to the folder in which you saved the file and click Open
4. Or press CTRL+ O

CUT AND PASTE

 You can use word’s Cut feature to remove information from a document. Then you can
use the Paste feature to place the information you cut anywhere in the same or another
document. In other words, you can move information from one place in a document to
another place in the same or different document by using Cut and Paste features. The
office clipboard is a storage area. When you cut, word stores the data you cut on the
clipboard. You can paste the information that is stored on the clipboard as often as you
like.

1. Choose the Home Tab

2. Click the Cut button in the Clipboard group
3. Place the cursor, Choose the Home Tab
Click the Paste button in the Clipboard group

COPY AND PASTE

 In Microsoft word, you can copy information from one area of a document and place the
information you copied anywhere in the same or another document. In other words,
after you type information into a document, if you want to place the same information
somewhere else, you do not have to retype the information. You simple copy it and then
paste it in a new location. As with cut data, word stores copied data on the clipboard

1. Choose the Home Tab

2. Click the Copy button in the Clipboard group. Word copies the data you selected to the
Clipboard
3. Click the Paste button in the Clipboard group. Word places the data you copied at the
insertion point

ERASING TEXT

1. you can use the Delete Key for erasing character to the right
2. you can use the Backspace Key for erasing character to the left
3. if you want to erase the large section of text, you may first select the text you want to erase
and then click the Delete Key

REDOING SUCH TASK

1. Click Redo Button on the Quick Access Toolbar

2. Or press CTRL +Y

UNDOING SUCH TASK

1. Click Undo button on the Quick Access Toolbar

2. Or press CTRL+Z
ITWP 4: WHAT IS MOUSE

MOUSE
 is a hand-held device or pointing device. The mouse motion typically translates into the
motion of a pointer on a display, which allows for fine control of graphical user interface
 is a hand held device used for directly interacting with a graphical user interface (GUI) by
controlling the movement of a cursor or pointer on a computer’s display screen. The
mouse detects the two dimensional motion of the operator and translates it into the
movement of the cursor on the screen

POINTER APPEARANCE SCREEN LOCATION FUNCTION

Left Mouse Pointer Menu Bar/Scroll Bar/selected Select commands, scroll
text through document move size
or select object
I-beam Text Type, select or edit text
Double Headed arrow Window Corner/window Resize the two side of the
edge window
Move Pointer Center of the object Move the object
Arrow with Hour Glass Anywhere Wait while processing
Hand Command Link selected Appears when you
select/point text or object
that is with hyperlink

THE ARROW KEYS

 use the down arrow key to move down your document
 use the right arrow key to move to the right
 use the up arrow key to move up
 use the left arrow key to move to the left