Informatics Microsoft word

INTRODUCTION
Word is one of the most important word-processing programs developed by Microsoft,
included within the Office suite. It is currently in its 2021 version. Word is distinguished by
its rich and diverse features, such as writing text in multiple languages, adjusting margins,
paper orientation, size, and print options, applying styles or formatting to documents,
inserting images, charts, tables, and various shapes, and automatically generating indexes,
references, and citations. All of this and more can be accomplished with ease and high
quality.

INTERFACE
The Word interface includes :

- Document Title Bar

- Quick Access Toolbar

- Office Button (or File tab): Through it, files can be managed, including opening, saving,
printing, and adjusting program options.

- Ribbon: It consists of tools organized into groups that belong to specific tabs.

- The Page: This is the workspace for editing, with the horizontal ruler above it and the
vertical ruler to the right.

- Status Bar: It displays key information and includes a slider for zooming in and out, along
with page view options.

RIBON (TOOLBAR)
The ribbon is divided into tabs, and each tab contains groups, while each group includes
tools.

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TABS
Tab Groups Role and Tools
Clipboard Copy and paste operations.
Font Font formatting: type, size, color, etc.
Paragraph Paragraph formatting: alignment, numbering, line
Home spacing.
Styles Apply styles to headings, paragraphs, and text.
Editing Selection, search, and replace.
Pages Insert a cover page and blank pages.
Tables Insert, draw, and delete tables.
Illustrations Insert pictures and charts.
Insert
Links Web links, page links, or object links.
Header & Footer Add headers, footers, and page numbering.
Text Insert text boxes, date, and time.
Symbols Insert special symbols and equations.
Themes Set and apply themes to pages.
Page Setup Set margins, orientation, size, and columns.
Page Page Background Set page background and borders.
Layout
Paragraph Adjust indentation and spacing between paragraphs.
Arrange Position and organize pictures and objects.
Table of Contents Insert a table of contents.
Footnotes Add footnotes and comments.
Citations & Save and insert references and sources.
References Bibliography
Captions Save and insert labels for images, tables, and charts.
Index General indexing for headings, terms, and more.
Mailings Used for mail merge and similar tasks.
Review Used for spell checking, grammar, and dictionaries.
Document View Control how document pages and the program interface
are displayed.
Show/Hide Show or hide elements.
Zoom Zoom in or out.
View
Window Manage and arrange windows.
Macro Run or manage macros.

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ADJUSTING LINE AND PARAGRAPH SPACING AND

INDENTATION
Line spacing determines the vertical space between lines in a paragraph. Paragraph spacing
determines the space before or after a paragraph.

Select the paragraph where you want to change the line spacing. On the Home tab, in the
Paragraph group, click Line Spacing and choose the appropriate amount.

On the Page Layout tab, in the Paragraph group, you can set the paragraph indentation on
the right and left as well as the spacing between paragraphs. Clicking the button in the
bottom corner of the Paragraph group displays a dialog box with more options for lines,
paragraphs, and other settings.

STYLES
A style is a set of preformatted options that help maintain consistency in document
formatting. For example, you can choose a specific style for main headings to ensure all
headings in the document share the same formatting. Styles are not limited to headings but
also include paragraphs.

APPLYING A STYLE

Select the text to apply a style to. On the Home tab, in the Styles group, click the desired
style. If the desired style does not appear, click the More button to expand the Quick
Styles gallery. You can select text to make it a heading, or place the cursor anywhere in a
paragraph to choose a style for the entire paragraph.

MODIFYING STYLE PROPERTIES

Right-click the style you want to modify, then select Modify. Choose the new formatting
for the style in the dialog box that appears, and click OK. All headings or paragraphs where
this style is applied will automatically update to the new formatting.

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CREATING A NEW STYLE

Select the text you want to create as a new style. On the small toolbar that appears above
the selection, click Styles and choose Save Selection as a New Quick Style. Name the style,
then click OK. The new style will appear in the Quick Styles gallery, ready for use.

INSERTING A COVER PAGE

Cover pages are always inserted at the beginning of the document, regardless of where the
cursor is.

On the Insert tab, in the Pages group, click Cover Page.

Choose one of the cover page templates from the gallery.

After inserting the cover page, replace the sample text with your own text.

To delete a cover page, click Cover Page in the Pages group and select Remove Current
Cover Page.

INSERTING HEADERS AND FOOTERS

Headers and footers are the top and bottom sections of every page in a document. They can
include text, graphics, page numbers, dates, document titles, chapter titles, author names,
and so on.

To insert the same header or footer across the entire document, do the following:

- On the Insert tab, in the Header & Footer group, click Header or Footer.

- Choose the desired header or footer design from the gallery.

This will apply the header or footer to every page in the document.

To format the text in the header or footer, select the text and use the formatting options
available in the mini toolbar or on the Home tab.

Headers and footers appear faded and cannot be edited simultaneously with the main
document text. To edit them, double-click the header or footer area to activate the editing
mode.

INSERTING PAGE NUMBERS

Page numbers can be added to headers, footers, or margins at the top or bottom of the
document.

On the Insert tab, in the Header & Footer group, click Page Number.

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Click on Top of Page, Bottom of Page, or Page Margins, depending on where you want the
page numbers to appear. Choose the desired design from the gallery.

From the Page Number option, there are additional options, such as deleting existing page
numbers or formatting them (e.g., choosing 1, i, or a as numbering styles, or selecting a
starting value).

SECTION BREAKS
A section is part of a document where specific formatting options apply. Section breaks are
used to divide documents of any size into parts or chapters, allowing for customized
formatting in each section.

Section breaks allow you to customize the following settings for individual sections: page
numbering, headers and footers, columns, margins, page size or orientation, page borders,
text alignment, line numbering, footnotes, and endnotes.

To insert a section break, click where you want the formatting change to start. On the Page
Layout tab, in the Page Setup group, click Breaks.

Under Section Breaks, choose the type of break

that suits your formatting needs.

For example, to divide a document into chapters where each chapter starts on a new page,
choose "Next Page" under Section Breaks.

In documents with sections, you can create different headers, footers, or page numbering
for each section. Alternatively, you can use a uniform header or footer across all sections.

CREATING A DIFFERENT HEADER OR FOOTER FOR A SECTION

1. Click on the section where you want to create a different header or footer.

2. On the Insert tab, in the Header & Footer group, click Header or Footer.

3. Click Edit Header or Edit Footer.

4. On the Header & Footer tab that appears, in the Navigation group, click "Link to
Previous" to disconnect the current section’s header or footer from the previous one.

5. Modify or create a new header or footer for the current section.

Note:

Clicking "Link to Previous" again will reconnect the header or footer in the current section
to the previous section.

The same steps apply to other cases, such as page numbering and columns.

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TABLE OF CONTENTS
The automatic table of contents relies on the headings applied in the document. Before
creating and inserting a table of contents automatically, apply heading styles such as
Heading 1, Heading 2, or Heading 3.

CREATING TABLE OF CONTENTS

1. Place the cursor where you want to insert the table of contents.

2. On the References tab, in the Table of Contents group, click Table of Contents.

3. Choose from the gallery: Automatic

Table 1, Automatic Table 2, or Custom

Table of Contents to create a unique style.

FORMATTING THE TABLE OF CONTENTS

After creating the table of contents,

you can customize its appearance,

such as changing the layout, text

formatting, the number of heading

levels displayed, and page numbers.

On the References tab, click Table

of Contents, and select Custom

Table of Contents.

From the dialog box, set the

desired formatting and click OK.

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REFERENCES AND CITATIONS

ADDING A CITATION

1. On the References tab, in the Citations & Bibliography group, click the arrow next to
Style to choose the citation style you are using (e.g., APA, MLA, Chicago).

2. Place the cursor at the end of the sentence or phrase

you want to cite.

3. Click Insert Citation, then select Add New Source.

4. In the Create Source dialog box, fill in the details of the citation (e.g., source type, author,
title, year, etc.), then click OK.

Once these steps are completed, the citation is added to the list of available sources.

Next time you need to cite the same source, you can click Insert Citation and select the
source from the list without re-entering the details.

INSERTING A BIBLIOGRAPHY

1. Place the cursor where you want to insert the bibliography, usually at the end of the
document.

2. On the References tab, in the Citations & Bibliography group, click Bibliography.

3. Choose one of the bibliography styles from the gallery.

The bibliography will automatically list all the sources you have added.

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FOOTNOTES
Footnotes are simple to add and involve just two steps:

1. Place the cursor after the word where you want to add a note.

On the References tab, click Insert Footnote.

2. A small number will appear above the word, and a horizontal line will be added at the
bottom of the page, where you can type the footnote text.

FORMATTING FOOTNOTES

To format the footnote text (e.g., font color, size) or the number above the word, modify the
style: each page element has a designated style.

1. Open the Manage Styles dialog box and select the Footnote style.

2. Change the desired formatting options, and click OK.

To change the numbering style (e.g., Roman numerals or Arabic numbers), right-click on
the footnote area and select Footnote Options. In the dialog box that appears, choose the
desired numbering style and click Apply.

AL-AQEEL SOFTWARE ‫برمجيات العقيل‬

Al-Aqeel Software is an additional set of tools integrated into Microsoft Word, appearing
as extra tabs. This software serves researchers and students of Sharia studies by simplifying
the formatting of their research and documents.

It includes tools to insert Quranic verses with diacritics and citations, format hadith with
references, organize poems and footnotes, and index the research contents, such as verses,
hadith, narrations, notable figures, sects, locations, rare words, and references.

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