BM2401

Laboratory Exercise
Enterprise Asset Management 2
Objectives:

At the end of the exercise, the students should be able to:

▪ Perform integrated maintenance.

Materials:

▪ SAP Fiori

Procedures:

LOG IN TO SAP S4/HANA:

1. Open Microsoft Word. Then, name the file using the following format:
SURNAME_AIS_SAPS4/HANA_08_LabExe_3

Create Malfunction Report

1. Search for the Create Malfunction Report app tile.
2. In the description field, enter Circulation fan defective beside Notification. Fill in the
Functional loc. field in the Reference object area. Use the input help by selecting the
field and pressing F4 for that.

3. Choose the tab Text (= Description) with the help of the button.

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4. Enter *DL00* as Functional Location. Check if EN is chosen as the Language Key.

5. Press Enter. A list is produced, which has the abbreviation DL00 as the structure indicator (similar to
ID).

6. Double-click on Shop Floor to choose this as a Functional Location.

7. To choose the equipment, use F4 again. Click the button to switch to the Equipment tab by
equipment list (a new window opens) and enter 10000### (exchange ### for your number, e.g., 012)
in the first field beside equipment.
8. The rest of the fields can be left blank. Now press . Afterward (if the object was not defined
exactly), double-click on the equipment (Circulation Fan) and press Enter to confirm your entries up to
then.
9. Furthermore, enter the following in the Notification tab. In the Subject Area, enter Circulation fan
does not work correctly for Subject Long Text with the request Exchange filter.

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10. In the Responsibilities Area, enter D00/DL00 as Planner Group, MANT1000/DL00 as Main Work Ctr.
and LEARN-### as Reported by.
11. Afterward, enter VENT/1003 (Circulation Fan Objects / Filter) in the Item area as the Object part and
add VENT/1002 (Worn Filter) as Damage. Use F4 to choose Normal Wear and Tear (PM-2000/1004)
as the Cause. Enter High dust accumulation as the Cause text.

12. In the Activities tab, please scroll up to see this tab, use F4 to choose PM01 as the Activity Code
group, and set the Activity code to Replacement (Spare). Enter the Activity text Replace Filter.

13. Press Enter, but do not leave the window.

Open Maintenance Order from Malfunction Report
1. If you stayed in the last window, as required, you can go on with the next step now. Otherwise, use the
app Create Malfunction Report again to create a malfunction report.
2. To open a notification from the malfunction report, click beside the field Order.
3. A new window appears where you enter PM01 (Repair Order) as Order Type, DL00 as Planning plant,
BI00 as Business Area, and MANT1000/DL00 as Main work center. Afterward, click .

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4. Change to the tab Operations and immediately exchange the original description Circulation Fan
defective for Exchange filter.
5. For Work, enter 2, for unit (Un) H, Number 1, Dur. 2, and a further entry for unit (Un) H.
6. Choose Calculate duration from the Dropdown Menu and enter MLABOR as ActTyp.
7. Open another Operation by clicking on a new line.
8. Enter 0020 for Activity, Functional test as Operation short text, and the plan duration for the work for
15 MIN. Enter a number of 1 and a duration of 15 MIN. Choose Calculate duration as C.Key and
MLABOR as ActTyp.

9. Press Enter to confirm your entries.

10. Now mark both of your Operations and choose . You will get to operation 0010
automatically. Use the F4 help to choose the corresponding spare part in the Component field.
Therefore, select the tab Material Number/Material Description using the button and enter the
material FLTR1### (exchange ### by your number). Press Enter.

11. Select your filter by double-clicking it. As a description, enter Filter, choose 1 for amount Reqmt Qty,
and change the position type IC (item category) to L (Stock item). For the storage location (SLoc),
choose Miscellaneous (MI00) using the F4 help. Thereby, the plant in Dallas appears automatically.
12. The second operation needs no other components; therefore, no further entries are necessary.

13. Choose Enter and click to save the order. Confirm the information message. Write down the order
number.

14. Click on the home icon to return to the Fiori Launchpad overview.

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Release Order and Display Documents

1. Go to the space Enterprise Asset Management in the section Production Manager and
use the app Change Maintenance Order.

2. If the SAP system did not propose an order, enter the order number yourself. You have written down
the number previously.
3. If you no longer know your number, you can use the F4 help to search for it. Choose the tabs PM orders
using order list and as Entered By, enter LEARN-### in the General Data/Administrative Data area
(exchange ### for your number).

4. Press Enter to get to the next page.

5. Choose to release the order. Confirm the information message.

6. You can release the order by clicking . As soon as you press the button, the order will be released.

7. Click on the home icon to return to the Fiori Launchpad overview.

Confirm Order
1. Go to the space Enterprise Asset Management in the section Shop Floor Worker
and use the Overall Completion Confirmation app to confirm the order.

2. The display should now show the previously prepared order. If this is not the case,
you must search for the order using F4.

3. Choose More ► Extras ► Settings and enter 1 (Maintenance with order number) in the field.

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4. Save the profile using . Now enter 0010 as Activity under the order and press Enter to confirm
your entry.
5. Time confirmation, Goods Movements, and Causes are entered automatically. In the field Act. Work
enter 2 hrs. and mark Final Confirmation and also No Remain Work.

6. Choose and click to save. Repeat the steps for Activity 0020. Enter 15 min as Act. Work and
mark Final Confirmation and also No Remain Work. .
7. Click on the home icon to return to the Fiori Launchpad overview.

Analyze Final Costs and Technical Completion

1. Go to the Enterprise Asset Management space in the section Production Manager
and use the Change Maintenance Order app to execute a cost analysis and to finish
the order technically.

2. If the system does not propose the number, search for the order number using the F4 help. Press Enter.

3. Now choose . You will get an overview of actual planned costs and effective costs.

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4. To finish the order technically, choose (Complete technically).

5. In the dialog window, enter the current date and current time as MalfEnd and confirm with .

6. Click on the home icon to return to the Fiori Launchpad overview.

Accounting for the Maintenance Order
1. Go to the Enterprise Asset Management space in the Production Manager section,
and use the Run Actual Settlement app to account for the order.
2. If the Set Controlling Area pop-up opens, enter NA00 as the Controlling Area.

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3. If your order number does not appear, enter it yourself or search for it using F4. Additionally, make the
following entries: Enter the current month as the Settlement period and the current year as the
Fiscal Year. Make sure that the Processing type is set to automatic.
4. Remove the Test Run indicator. Compare with the next screenshot.

5. Click on .

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6. Click to get to the detailed list of settlements.

7. Click on the home icon to return to the Fiori Launchpad overview.

Analyze Costs and Finish Order

1. Go to the Enterprise Asset Management space in the Production Manager section, use
the Change Maintenance Order app to analyze costs another time, and finish the
order.
2. The number of your order should be proposed. If this is not the case, search for your
order number using F4.

3. Afterward, choose Enter.

4. To display the relief of the order using the settlement, choose Additions
5. More ► Extras ► Cost reports ► Planned/actual comparison.

6. Choose to get back to the previous window.

7. Now click to update the system status of the order and save it.

8. Click on the home icon to return to the Fiori Launchpad overview.

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Display Order History

1. Go to the space Enterprise Asset Management in the section Production Manager. Use
the app Display PM orders to display the order history.
2. In the following window, mark Completed, and enter 10000### (exchange ### for your
number) for equipment; choose the period from 01/01 current year up to today.

3. Press F8 or click alternatively.

4. Your order should be displayed automatically. However, if there is more than one order for your
equipment, double-click the order you just finished.

5. Click on the home icon to return to the Fiori Launchpad overview.

Rubric for grading per image:

CRITERIA Excellent (5) Good (3) Unsatisfactory (1) Total

Neatness and All captured images Most of the captured Almost none of the captured 20
Organization (x4) are clear and well- images are clear and images are clear and well-
organized. well-organized. organized.

Titles, labels, and All images and the Most of the images and Almost none of the images 10
headings (x2) files are properly the files are properly and the files are properly
labeled and named, labeled and named, labeled and named
respectively. respectively. respectively.

Total 30 points

Reference: 2022 SAP SE/SAP UCC Magdeburg. All rights reserved.

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