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Basic Excel Uses and Functions

Microsoft Excel is a spreadsheet software used for data organization, analysis, and visualization. Key features include worksheets, formatting options, sorting and filtering capabilities, and the ability to create charts. Basic functions like SUM, AVERAGE, and VLOOKUP, along with useful shortcuts, enhance user efficiency in managing data.

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Basic Excel Uses and Functions

Microsoft Excel is a spreadsheet software used for data organization, analysis, and visualization. Key features include worksheets, formatting options, sorting and filtering capabilities, and the ability to create charts. Basic functions like SUM, AVERAGE, and VLOOKUP, along with useful shortcuts, enhance user efficiency in managing data.

Uploaded by

hameshachatergune
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Basic Excel Uses and Functions

Introduction to Excel

Microsoft Excel is a spreadsheet software used for organizing, analyzing, and visualizing
data. It is widely used in business, finance, education, and personal record-keeping.

Basic Features of Excel

Worksheets & Workbooks - A workbook contains multiple worksheets (spreadsheets)


where data is stored.

Cells, Rows, and Columns - Data is entered into cells, which are organized into rows
(numbered) and columns (lettered).

Formatting - Users can change font styles, colors, borders, and cell alignment to
enhance readability.

Sorting and Filtering - Data can be sorted (e.g., alphabetically or numerically) and
filtered to show specific information.

Charts and Graphs - Excel allows users to create bar charts, pie charts, and line graphs
to visualize data trends.

Basic Excel Functions

SUM() - Adds a range of numbers.

Example: =SUM(A1:A5)

AVERAGE() - Calculates the average of a range.

Example: =AVERAGE(B1:B5)

IF() - Performs logical tests and returns different values based on conditions.

Example: =IF(A1>50, "Pass", "Fail")

COUNT() - Counts the number of numeric values in a range.

Example: =COUNT(A1:A10)
COUNTA() - Counts the number of non-empty cells.

Example: =COUNTA(A1:A10)

VLOOKUP() - Searches for a value in a table and returns corresponding data.

Example: =VLOOKUP(101, A2:C10, 2, FALSE)

HLOOKUP() - Similar to VLOOKUP but searches horizontally.

LEFT(), RIGHT(), MID() - Extracts specific parts of text in a cell.

Example: =LEFT(A1, 3) extracts the first three characters.

CONCATENATE() / CONCAT() - Combines text from multiple cells.

Example: =CONCAT(A1, B1)

TEXT() - Formats numbers as text.

Example: =TEXT(A1, "$#,##0.00") formats a number as currency.

Excel Shortcuts

Ctrl + C - Copy

Ctrl + V - Paste

Ctrl + Z - Undo

Ctrl + S - Save

Ctrl + P - Print

Ctrl + A - Select all

Ctrl + B – Bold

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