Week No 3

MS-Word

MS Word, or Microsoft Word, is a widely used word processing program developed by

Microsoft, allowing users to create, edit, and format documents, reports, letters, and more.

 MS Word is a software application that is part of the Microsoft Office suite and is
designed for creating and manipulating text-based documents.
 Key Features:
 Text Formatting: It offers a wide range of options for formatting text, including
fonts, sizes, colors, styles, and paragraph settings.
 Page Layout: Allows users to control page margins, headers, footers, and other
page elements.
 Image and Graphics: You can easily insert and manipulate images, shapes, and
other graphics within your documents.
 Tables and Charts: Create and edit tables and charts to organize and present
data effectively.
 Proofing Tools: Includes spell-check and grammar-check features to ensure your
documents are error-free.
 Templates: Offers a variety of pre-designed templates for common document
types, such as resumes, reports, and letters, to save time and effort.
 Collaboration: Features like track changes and comments allow for easy
collaboration on documents with others.
 Uses:
 Creating Documents: From simple letters to complex reports, MS Word is
suitable for a wide range of document types.
 Writing and Editing: It provides the tools necessary for writing, editing, and
formatting text efficiently.
 Presenting Information: You can use MS Word to create professional-looking
documents that effectively communicate information.
 Availability:
MS Word is available for Windows, macOS, Android, and iOS.

Miraj Gul, IT HU 1 ITC-CS100

Some Basic Commands & their Shortcuts Keys of MS-Word

Basic shortcuts

Windows/Chrome Mac
Action What it does
OS shortcuts shortcut

Create a new Command Opens a new blank

Ctrl + N
document +N document

Open an Opens a dialog

Command
existing Ctrl + O box to select a
+O
document document to open

Save the
Command Saves the current
current Ctrl + S
+S document
document

Close the
Command Closes the active
current Ctrl + W
+W document
document

Undo the last Command Reverses the most

Ctrl + Z
action +Z recent action

Shift +
Redo the last Reverses the last
Ctrl + Y Command
undone action undone action
+Z

Command Selects all the text

Select all text Ctrl + A
+A in the document

Shortcuts for navigation

Miraj Gul, IT HU 2 ITC-CS100

 Windows/
Action Chrome OS Mac shortcut What it does
shortcuts

Go to the Command + Jumps to the

beginning of the Ctrl + Home Fn+ Left beginning of the
document arrow document

Command + Jumps to the

End of the
Ctrl + End Fn+ Right end of the
document
arrow document

Jumps to the
Beginning of the Command +
Home beginning of the
line Left arrow
current line

Jumps to the
Command +
End of the line End end of the
Right arrow
current line

Go to the next Command + Moves to the

Page Down
page Page Down next page

Command + Moves to the

Previous page Page Up
Page Up previous page

Ctrl + > or Ctrl + Zooms in on the

Zoom in Command+
] document

Ctrl + < or Ctrl + Zooms out on

Zoom out Command+-
[ the document

Miraj Gul, IT HU 3 ITC-CS100

Shortcuts for editing text

Windows/Chrome Mac
Action What it does
OS shortcuts shortcut

Removes the
Cut selected Command selected text and
Ctrl + X
text +X copies it to the
clipboard

Copies the selected

Copy selected Command
Ctrl + C text to the
text +C
clipboard

Pastes the contents

Paste from Command of the clipboard at
Ctrl + V
clipboard +V the current cursor
position

Opens the Insert

Insert a Command
Ctrl + K Hyperlink dialog
hyperlink +K
box

Removes all
Remove Command
Ctrl + Shift + N formatting from the
formatting + Shift + N
selected text

Miraj Gul, IT HU 4 ITC-CS100

 Shortcuts for formatting text

Windows/Chrome Mac
Action What it does
OS shortcuts shortcut

Applies bold
Bold selected Command +
Ctrl + B formatting to the
text B
selected text

Applies italic
Italicize Command +
Ctrl + I formatting to the
selected text I
selected text

Applies underline
Underline Command +
Ctrl + U formatting to the
selected text U
selected text

Align text to Command + Aligns the selected

Ctrl + L
the left L text to the left margin

Align text to Command + Centers the selected

Ctrl + E
the center E text horizontally

Aligns the selected

Align text to Command +
Ctrl + R text to the right
the right R
margin

Increases the font

Increase font Command +
Ctrl + > or Ctrl + ] size of the selected
size >
text

Decreases the font

Decrease font Command +
Ctrl + < or Ctrl + [ size of the selected
size <
text

Opens the Font dialog

Change font Command +
Ctrl + Shift + F box to change the
color Shift + C
font color

Opens the Font dialog

Command +
Change font Ctrl + D box to change the
D
font style

Miraj Gul, IT HU 5 ITC-CS100

Shortcuts for working with tables in Word

Windows/
Action Chrome OS Mac shortcut What it does
shortcuts

Inserts a table with

Create a Command +
Ctrl + Shift + T the specified number
table Shift + T
of rows and columns

Insert a Command + Inserts a row above

Ctrl + Shift + I
row Shift + I the selected row

Inserts a column to
Insert a Command +
Ctrl + Shift + C the left of the
column Shift + C
selected column

Delete a Command + Deletes the selected

Ctrl + Shift + –
row Shift + Delete row

Command +
Delete a Ctrl + Shift + Deletes the selected
Shift + Right
column Delete column
Arrow

Command + Merges the selected

Merge cells Ctrl + Shift + M
Shift + M cells in a table

Command + Splits the selected

Split cells Ctrl + Shift + S
Shift + S cells in a table

Sorts the selected

Command +
Sort table Ctrl + Shift + S table by the specified
Shift + S
column

Filters the selected

Command +
Filter table Ctrl + Shift + L table based on
Shift + L
specific criteria

Miraj Gul, IT HU 6 ITC-CS100

MS Excel
MS Excel is a spreadsheet program developed by Microsoft, used for organizing, analyzing, and
visualizing data through a grid of cells, offering features like formulas, functions, charts, and
data analysis tools.
Here's a more detailed explanation:
 Spreadsheet Software:
Excel is a type of software that uses a grid of cells (rows and columns) to organize and
manipulate data.
 Data Organization:
You can enter and store various types of data, including numbers, text, dates, and
formulas.
 Calculations and Formulas:
Excel allows you to perform calculations using formulas and functions, making it easy to
perform complex calculations and data analysis.
 Data Analysis:
Excel offers a range of tools for analyzing data, including pivot tables, charts, and
statistical functions.
 Visualizations:
You can create various types of charts and graphs to visualize your data and present it in
a clear and concise manner.
 Formatting:
Excel allows you to format data and cells to improve readability and presentation.
 Macro Programming:
Excel includes a macro programming language called Visual Basic for Applications (VBA)
that allows users to automate tasks and create custom functions.
 Platform Availability:
Excel is available for Windows, macOS, Android, iOS, and iPadOS

Here is a breakdown of basic MS Excel features, including financial, logical, and text functions,
to help you get started:
Basic Excel Features:
 Data Entry and Management: Excel is a spreadsheet program where you can enter and
organize data in rows and columns.
 Formulas and Functions: You can perform calculations and automate tasks using
formulas and functions.
 Formatting: Excel allows you to format cells, columns, and rows with different fonts,
colors, and styles.
 Charts and Graphs: You can create various charts and graphs to visualize your data.
 Sorting and Filtering: You can sort and filter data to easily find specific information.

Miraj Gul, IT HU 7 ITC-CS100

To learn about Basic Formulas of MS-Excel, Click Here or Click Here.
To learn about Basic and Advance Formulas of MS-Excel, Click Here or Click Here.

Note: To download, internet must be available. If any issue, the relevant files will be shared
with all students.

Miraj Gul, IT HU 8 ITC-CS100