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L3a - List

This document provides an overview of SharePoint lists within Microsoft 365, highlighting their structure, creation, and management. It explains how to create, add items, edit, and delete lists, as well as how to create columns within those lists. The focus is on utilizing SharePoint for organizing data effectively, with references to additional resources for further reading.

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11 views11 pages

L3a - List

This document provides an overview of SharePoint lists within Microsoft 365, highlighting their structure, creation, and management. It explains how to create, add items, edit, and delete lists, as well as how to create columns within those lists. The focus is on utilizing SharePoint for organizing data effectively, with references to additional resources for further reading.

Uploaded by

kihin2323
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SEHS4701 Advanced Information Systems

Development

LECTURE 3A

SHAREPOINT LISTS

L3a.1 SEHS4701
Data and lists
• A list is a collection of data stored in columns and rows,
similar to a spreadsheet.
• In many LCAD platforms, the data model often consists of
lists instead of database tables.
• The kind of data stored in each column is determined by you
and can be such things as text, numbers, multiple choice,
currency, dates and times, yes/no, calculated data, and others.

L3a.3 SEHS4701
What is a list in Microsoft 365?

• A list in Microsoft 365 is a collection of data that gives you and your co-
workers a flexible way to organize information. You can create lists in:
– Lists app in Microsoft 365
• Starting from the Lists app in Microsoft 365, you can quickly create a
list from scratch or get inspired by ready-made templates View your
recent and favorite lists no matter where they're stored.
– SharePoint
• Create a list in a SharePoint site. Unlike SharePoint document
libraries, lists are not created by default when you create a site. Add
them wherever you need to.
– Microsoft Teams
• lists are now available in Teams.
• This subject will focus on lists in SharePoint. The concepts and techniques
can be applied to the lists you created using the List application or in Teams.

L3a.4 SEHS4701
Things you can do to a list

• Create a list
• Add items to a list
• Create a column in a list
• Delete a list
• Get notified when a list or list item changes
• Control who has access to a list or an
individual list item

L3a.5 SEHS4701
Create a SharePoint list
• You can create and share lists that help you track issues,
assets, routines, contacts, inventory, and more.
• From your SharePoint site home page or the Site contents
page, select'+ New' > List.
• Then, select one of the following options:
– Blank list
– From Excel: Choose this option to create a list based on an Excel
spreadsheet.
– From existing list: create a new list based on the columns in another
list. Your new list will start with all the same columns, but without any
data from the original list.
– Templates: Select a template, for example Issue tracker. Then list will
contain the same columns and the same data.

L3a.6 SEHS4701
Add/Edit Items in a List
• When your list opens, add an item to your list by either
selecting'+ New' or Edit in grid view.
– Grid view lets you add information freely to different rows or
columns.
• To add different types of information to the list, select
'+ Add column'.
• Tip:
– To change the name of your list, select its title, type a new
name, and then select Save.
– Or from the Lists home page, on your list's tile, select Open
actions (...), and then select Customize.
L3a.7 SEHS4701
Delete a list

• When you no longer need a list, as a site owner or designer you


can delete it. If you delete a list by accident, you can restore it
from the recycle bin.
1. Go to the list that you want to delete.
2. Select the List tab, and then select List Settings.
3. On the List Settings page, select Delete this list, and then select OK.
• Note:
– If List Settings are disabled or Delete this list isn't on the list settings
page, you may not have the necessary permissions to modify the settings
or delete the list.
• Depending on how you or your admin has set up the site, you can
restore the list from the SharePoint recycle bin for up to 90 days.

L3a.8 SEHS4701
Create a column in a list
• Navigate to the list or library you want to create a column in.
• To the right of the last column name at the top of the list or
library, select '+ Add column' or '+'.
– Note:
• If your SharePoint screen look different than the examples, it may be due to
your administrator's setting on lists or document libraries, or if you're using an
different version of SharePoint.
• Most of the concepts described here still apply despite the differences in the
user interface.
• In the dropdown, select the type of column you want.
• In the Create a column panel, in the Name field, enter a title or
column heading
• Enter any other required information, then click "Save".
• Select Save..
L3a.9 SEHS4701
Create a column in a list

L3a.10 SEHS4701
Readings for this week
– Microsoft online support documentation at
• https://support.office.com/f1/topic/0d397414-d95f-41eb-addd-
5e6eff41b083?context=%7B%22themeid%22%3A%220%22%2C%22issasfee
dbackenabled%22%3A%22true%22%2C%22isassistedhelpenabled%22%3A%
220%22%2C%22isdeeplinkingenabled%22%3A%220%22%2C%22iswebshell
%22%3A%22true%22%2C%22linkcolor%22%3A%220D557C%22%2C%22s
essionid%22%3A%22dff4e633-e3bb-4ae3-af4e-
7ea5b0e2a621%22%7D&ns=SPOSTANDARD&version=16

L3a.11 SEHS4701
SEHS4701 Advanced Information Systems
Development

The End

L3a.12 SEHS4701

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