AV AR TAN: Additional Questions AI and You - 8 Chapter 2: Queries, Forms, and Reports in Access
AV AR TAN: Additional Questions AI and You - 8 Chapter 2: Queries, Forms, and Reports in Access
AI and You - 8
Chapter 2: Queries, Forms, and Reports in Access
A. Tick (✓) the correct answers.
1. Which of the following tabs contains the Relationships button?
a. Fields b. Table c. Database Tools
2. Which of the following tabs contains Form button?
a. Home b. Create c. Fields
3. Access saves each query as a separate table called
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a. Query Table. b. Query Wizard. c. Query Design.
4. Which of the following options lets you have more control over the query?
a. Query Design b. Query Wizard c. Both a. and b.
5. Which of the following options is used to create a form?
a. Form Command
tables together?
a. Forms
B. Fill in the blanks.
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b. Form Wizard
b. Relationships
c. Both a. and b.
6. Which of the following features of MS Access lets a user bring the information stored in different
c. Queries
1. A ____________ is a database object that facilitates the user to enter, edit, delete, and view
data in a table.
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2. To save a form, click on the Save button on the ____________ tab.
3. Click on the ____________ option on the File tab to view how the report will look like on a
sheet of paper.
4. Before setting a relationship, ensure that one table is open in ____________ view.
5. When the output of a query appears, the query name appears in the ____________
6. The Run button appears in the ____________ group of the Design tab.
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4. A relationship functions only when both the tables have a field with a different name.
6. The Query Design option lets you create a query from the scratch.
D. Answer the following questions.
1. What is a Query? Name different types of queries. Also, give examples of queries.
2. Explain the functionality of Query Design option.
3. What do you mean by running a query? Which button is used to do so?
4. Differentiate between forms and reports.
5. Name different methods used to create a form and a report.
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Answers of Additional Questions
A. Tick (✓) the correct answers.
1. c 2. b 3. a
4. a 5. c 6. b
B. Fill in the blanks.
1. form
2. File
3. Print Preview
4. Datasheet
5. Navigation pane
6. Results
C. Write ‘T’ for True and ‘F’ for False.
1. F 2. T 3. T
4. F 5. F 6. T
D. Answer the following questions.
1. The general meaning of query is question. In MS Access, a query is a database object. It is used
to retrieve data or information from data table(s) based on certain conditions (or criteria). These
conditions are specified by the users.
Microsoft Access provides different types of queries, such as:
� Select � Parameter � Crosstab
� Action � Structured Query Language (SQL)
Some examples of queries can be:
³³ the list of winners who belong to the same school
³³ the list of students who scored above 90 in all the subjects
³³ the list of people whose age is above 60
2. Creating a query using the Query Design option lets you have more control over the query.
Unlike the Query Wizard option that lets you create a query from the scratch.
3. Running a query means to perform the actions specified in that query. The Run button in the
Results group of the Design tab is used to do so.
4. The difference between forms and reports is as follows:
³³ Forms: A form is a database object that facilitates the users to enter, edit, delete, and view
data in a table. Certain users might need to see only some fields in a table having many
fields. A form that contains only required fields makes it easier for users to use the database.
³³ Reports: A report is a database object used to display or get an output of the data in a
desired format. It collects the data and generates the reports as per the user’s required
format. It is an effective method to organise, view, and present data.
5. A form can be created by using the following two options:
³³ Using Form Command
³³ Using Form Wizard
A report can be created by using the following two options:
³³ Using Report Command
³³ Using Report Wizard