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PM Note1

The document outlines the key aspects and benefits of project portfolios, emphasizing resource and risk management, performance tracking, and alignment with organizational strategies. It details the role and responsibilities of project sponsors, the process of creating a project charter, and the components of a project proposal. Additionally, it highlights the characteristics and benefits of effective project teams, along with the stages of team development.

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kukdejagaurav2004
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5 views5 pages

PM Note1

The document outlines the key aspects and benefits of project portfolios, emphasizing resource and risk management, performance tracking, and alignment with organizational strategies. It details the role and responsibilities of project sponsors, the process of creating a project charter, and the components of a project proposal. Additionally, it highlights the characteristics and benefits of effective project teams, along with the stages of team development.

Uploaded by

kukdejagaurav2004
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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*Project Portfolio:

#Definition: ...

#key aspects of project portfolio:

1)Resource management: budget, hr, time management

2)Risk management: identification phase, mitigation phase... all six phases

3)Performance tracking

4)Prioritization

5)Alignment with Organization Strategies

#Benefits of Project Portfolio:

1)Improved decision making

2)Transparency among all the stakeholders

3)Risk Diversification

4)Improved Efficiency

#Project Sponsors

A Project Sponsor is a key individual or entity mitigating within an organizations to provide support,
resources and oversite for a project to ensure it success.

#Responsibilities of the Project sponsors:

1.Define Goals and objectives

2. Project Resources

3. help in Decision Making

Stakeholder communication

progress monitoring
provide support to the project manager

#Characteristics and effective project sponsor:

1) Strong leadership and decision makings

2) Clear understanding of organization's strategic goals

3) Ability to influence and negotiate with stakeholders

4) Commitment towards project success.

*Creating Project Charter (PC):

Definition: PC provides us preliminary delegation of roles responsibilities, objectives, identify the main
stakeholders and define the authority of the project manager.

#Developing the project charter

steps:

1)identify the project vision

2)identify the stakeholders and the customers

3)Create an organizational chart

4)Define project milestone

5)Create a resource plan

6)Set the budget for the project

7)List down the dependencies, constraints and risk.

8)Layout the implementation plan

*Project Proposal:

A project proposal is a detailed document or that outline a proposed project and its key aspects is
design constraints stakholders, decision maker or response to approve the

It serves as blueprint
#important component of the project proposal:

1. Pattern

2. Summary

3. Problem statement

4. Objectives

5. Scope of the work

6. Methodology

7. Timeline

8. Budget

9. Resources needed

10. Benefit/ Impact

11. Risk assessment

12. Conclusion

*Effective Project Team

It is a group of individuals to work collaboratively to achieve the objectives of the project. Doing so
communication, coordination and collaboration, can be enhanced among the stakeholders to deliver
high quality outcomes by respecting various contraints.

An ability to form an effective team is probably one of the most important factor for successful projects.

#Characteristics of an effective project team:

1. Clearly define objectives

2. Clearly define roles and responsibilities

3. Good Leadership

4. Open communication among the stakeholders

5. Mutual trust and respect

6. Adaptability

7. Conflict resolution
8. Commitment towards objectives

9. Diverse Skills and expertise

10. Effective decision making

#Benefits of an effective project Team:

1. Improved productivity

2. Better problem solving

3. Improved morals

4. Improved quality deliverable

5. Efficient use of resources

**Stages of Team Development: (imp)

(Given by bruse stuckman)

1. Forming

The teenagers coming together, members are polite ...

2. Storming

3. Norming

4. Performing

the team operates at its highest level of productivity and team members are working together to achieve
minimum super goal and to enhance the whole efficiency of the project.

*Henry ford quote

->

Coming together is beginning


keeping together is progress

and working together is success

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