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Excel Paste Special

Microsoft Excel allows users to paste only specific data from copied cells using the Paste Special feature. The Paste Special dialog box lets the user select which aspects of copied data to paste, such as just the values or just the formatting. Options include pasting just the formula, just the values, just the formatting, or other combinations. Paste Special provides flexibility in controlling exactly what data is pasted from the original cells.

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331 views3 pages

Excel Paste Special

Microsoft Excel allows users to paste only specific data from copied cells using the Paste Special feature. The Paste Special dialog box lets the user select which aspects of copied data to paste, such as just the values or just the formatting. Options include pasting just the formula, just the values, just the formatting, or other combinations. Paste Special provides flexibility in controlling exactly what data is pasted from the original cells.

Uploaded by

ajay0227
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Microsoft Excel 2007/2008: Using the Paste Special Feature

Excel allows you to paste only specific aspects of cell data by using the Paste Special feature. For example, if you want the results of a formula but no longer need the formula itself, you can choose to paste only the value found as a result of the formula. The Paste Special option does not apply to cut data; a cell must be copied in order to take advantage of this feature. A variety of data aspects can be pasted using the Paste Special command.

Using the Paste Special Dialog Box & Paste Special Options

Using the Paste Special Dialog Box The Paste Special dialog box allows you to select which aspects of the copied data you would like to paste. 1. Select the cell(s) whose values should be copied 2. Windows: Press [Ctrl] + [C] Macintosh: Press [ ] + [C] OR Windows: From the Home command tab, click COPY Macintosh: From the Standard toolbar, click COPY 3. Select the cell(s) where the results should be pasted 4. Windows: From the Home command tab, click the PASTE arrow select Paste Special... Macintosh: From the Edit menu, select Paste Special... The Paste Special dialog box appears.

5. Select the desired options EXAMPLE: To paste only the results of a formula, select Values 6. Click OK. The results of the formula are pasted into the selected cell(s). Paste Special Options You may choose to paste many different aspects of your copied data. All pastes all information in the copied cell; this is the default option Formulas pastes only the formula from the selected cell NOTE: Any relative cell references within the formula are changed to reflect its new location. Values pastes only the result of the formula from the selected cell Formats pastes only the formatting applied to the cell (e.g., font or color of the text) Comments pastes only annotations that were made to the cell Validation pastes any rules about what text can be entered in the cell (e.g., only numbers between 1 and 25) All except borders pastes the formatting and contents of the cell, excluding any cell borders Column widths pastes only the width of the selected column Formulas and number formats pastes the formula from the selected cell and any formatting applied to numbers (e.g., number of decimal places displayed) Values and number formats pastes the numerical result of the formula from the selected cell, as well as any formatting applied to numbers (e.g., number of decimal places displayed) None the values that are being pasted override any data already in the destination cells; this is the default option Add adds the values that were copied to the data in the destination cells Subtract subtracts the values that were copied from the data in the destination cells Multiply multiplies the values that were copied by the data in the destination cells Divide divides the values that were copied by the data in the destination cells Skip blanks pastes the contents of all cells except for empty cells NOTE: This option is only useful when pasting a range of cells into an area that already contains information. This will ensure that a blank cell will not be pasted in place of information that is

already in place. Transpose causes information that extended down a column to extend across rows and vice versa NOTE: If you select more space for the information to be pasted into than you have cells to be pasted, the information will be repeated to fill the selected space. For example, if you copy one column and paste it into four rows while using Transpose, the information from the column will be repeated in every row. Windows Only: All using Source theme when using a document theme, pastes all information using formatting from the theme that was applied to the copied cells Paste Link connects the cells that were copied with the pasted cells; if the data in one group changes, so will the data in the other group

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