Basic Digital

Literacy
Training Workshop
By: Ma. Graciela Vic E. Miranda, MSIT
Engr. Lloyd B. Lloren
Topics
Introduction to Computer Literacy
Common Computer Technology
Course Outline Overview of Microsoft Office
History of Microsoft
Brief description of Word, Excel and
PowerPoint and its uses.
Course Outline Microsoft Word
Introduction to Word
Basic Editing and Formatting
Working with Tables, Images and Shapes
Page Layout and Design
Final Output
Course Outline Microsoft PowerPoint
Introduction to PowerPoint
Creating Slides
Design and Customization
Presentation Techniques
Presentation Delivery and Sharing
Final Output
Course Outline Microsoft Excel
Introduction to Excel
Formulas and Functions
Sorting and Filtering Data
Hands-on Practice Part I
Conditional Formatting
Basic Charts
Hands-on Practice Part II
Introduction to
ICT Literacy
Fundamentals of Computer Technology
Topics
Introduction to Computer Literacy
Common Computer Technology
Introduction to Computer Literacy

What is a Computer?

A computer is an electronic device that

processes data using programs,
performing tasks from calculations to
data analysis. It’s essential in many
fields.

Consists of hardware and software

Introduction to Computer Literacy

The Role of Computers

In business and industry

In publication field
In education field
In government field
In medical field
In science field
In entertainment field
Introduction to Computer Literacy

Key components of a Computer

Central Processing Unit (CPU)

Memory (RAM)
Storage
Input Devices
Output Devices
Introduction to Computer Literacy

Central Processing Unit (CPU)

A device that interprets and runs the

commands that you give to the
computer.

It is the brain of the computer, and is also

referred to as the processor.
Introduction to Computer Literacy

Central Processing Unit (CPU)

The CPU has three main steps:

Fetch

Execute Decode
Introduction to Computer Literacy

Memory

is where information is stored and

retrieved by the CPU.
There are two types of memory:
RAM
ROM
Introduction to Computer Literacy

Random Access Memory (RAM)

is a type of computer memory that

temporarily stores data and programs
currently being used by the CPU. It allows
for quick access to this data, which
speeds up processing tasks.
Introduction to Computer Literacy

Read Only Memory (ROM)

is a type of non-volatile memory in a

computer that stores critical data
permanently.

Unlike RAM, the data in ROM is not lost

when the computer is turned off.
Introduction to Computer Literacy

Types of Storage Device (ROM)

Hard Disk Drives

USB Flash Drive
Solid State Drive
Disks (Floppy, CD/DVD-ROM)
Introduction to Computer Literacy

Input Devices

Hardware used to input data into the

computer
Types of input devices:
Mouse
Keyboard
Scanner
Microphone
Camera
Remote
Introduction to Computer Literacy

Output Devices

Hardware used to get information from

the computer.
Types of output devices:
Monitor
Speaker
Printer
Introduction to Computer Literacy

Ports and Connections

Universal Serial Bus (USB)

Ethernet Port
Display Adapter
Power
Introduction to Computer Literacy

Operating Systems

Is the most important software on the

computer
Controls and manages the hardware
connected to your computer
Provides an interface that helps you
to interact with the computer
Ensures that your computer is
functioning properly
Introduction to Computer Literacy

Operating Systems

The hardware and the operating system

worked together, and is referred as a
platform.
Introduction to Computer Literacy

Program

It is a set of instructions written in a

specific language that tells the
computer how to perform a particular
task. It is also called application.

The program uses or produces data

and/or information.
Introduction to Computer Literacy

What is the difference

between data and
information?
Introduction to Computer Literacy

Data

Refers to raw facts and figures that are

processed or analyzed to generate
information. It can be anything from
numbers and text to images and sounds.
Introduction to Computer Literacy

Information

It is a data that has been processed,

organized, or structured in a way that
makes it meaningful and useful. It
provides context and insights, helping to
answer questions or solve problems.
Introduction to Computer Literacy

Network

Is a group of computers and associated

devices that are linked together to
facilitate sharing information.

Can also be used to share data and

devices such as printers.
Introduction to Computer Literacy

Types of Network

Personal Area Network (PAN)

Local Area Network (LAN)
Wireless Area Network (WLAN)
Virtual Private Network (VPN)
Metropolitan Area Network (MAN)
Wide Area Network (WAN)
Introduction to Computer Literacy

Personal Area Network (PAN)

Connects devices within a very short

range, such as a few meters. Examples
include Bluetooth connections between
a smartphone and a headset.
Introduction to Computer Literacy

Local Area Network (LAN)

A Local Area Network (LAN) connects

computers and devices within a limited
area, like a home or office. LANs offer
high data transfer rates, low latency, and
resource sharing (files, printers, internet).
They can be wired (Ethernet) or wireless
(Wi-Fi), facilitating communication and
collaboration among nearby users.
Introduction to Computer Literacy

Wireless Local Area Network (WLAN)

A type of LAN that uses wireless

technology (like Wi-Fi) instead of cables
to connect devices.
Introduction to Computer Literacy

Virtual Private Network (VPN)

Uses encryption and tunneling protocols

to create a secure connection over a
public network like the Internet, allowing
users to access a private network
remotely.
Introduction to Computer Literacy

Metropolitan Area Network (MAN)

Spans a city or a large campus, larger

than a LAN but smaller than a WAN.
Introduction to Computer Literacy

Wide Area Network (WAN)

Covers a large geographic area, such as

a city, country, or even global
connections. The Internet is the largest
example of a WAN.
Introduction to Computer Literacy

Internet

Internet offers a range of services to its

users (file transfers between Internet
users and electronic mail)

The World Wide Web (WWW), or the Web,

is another service that the Internet
provides.
Introduction to Computer Literacy

History of Internet

1960s 1970s

U.S. Department of Defense's Computer Scientists Vint Cerf and

ARPA (Advanced Research Bob Kahn developed the TCP/IP
Projects Agency) developed protocol
ARPANET
Introduction to Computer Literacy

History of Internet

1980s 1990s

More research institutions and The modern Internet emerged in

universities joined the network. the 1990s with the creation of the
World Wide Web (WWW) by Tim
Berners-Lee in 1989
Introduction to Computer Literacy

History of Internet

1980s 1990s

More research institutions and The modern Internet emerged in

universities joined the network. the 1990s with the creation of the
World Wide Web (WWW) by Tim
Berners-Lee in 1989
Introduction to Computer Literacy

History of Internet

2000s Present

The early 2000s marked the The rise of cloud computing,

advent of Web 2.0, characterized streaming services, internet of
by user-generated content, things (IoT), and blockchain
social media, and interactive technology that has made it a
platforms. pervasive part of modern life.
Introduction to Computer Literacy

Internet Threats

Internet threats refer to various risks and

dangers that users, networks, and
systems can face while connected to the
Internet. Here are some common types
of Internet threats:
Internet Threats

Malware (Malicious Software)

Viruses
Programs that attach themselves to
legitimate software, spread across
systems, and can damage files or
networks
Internet Threats

Malware (Malicious Software)

Worms
Self-replicating programs that spread
across networks without needing to
attach to other software.
Internet Threats

Malware (Malicious Software)

Trojan Horses
Programs that appear harmless but
carry hidden malicious code, often used
to grant unauthorized access.
Internet Threats

Malware (Malicious Software)

Ransomware
Malware that encrypts a user's data and
demands payment for its release.
Internet Threats

Malware (Malicious Software)

Spyware
Software that secretly gathers user
information and sends it to third parties
without the user's consent.
Internet Threats

Phishing

A method where attackers deceive

users into providing sensitive
information, such as passwords or
credit card numbers, by pretending
to be legitimate entities. Often,
phishing attacks occur through
email, fake websites, or messages.
Internet Threats

Distributed Denial of Service (DDoS)

DoS and DDoS attacks aim to

overwhelm a website or
network with traffic, making it
unavailable to legitimate users.
In a DDoS attack, multiple
compromised systems are
used to flood the target.
Internet Threats

Man-in-the-Middle Attack (MITM)

A cybercriminal intercepts and

potentially alters the
communication between two
parties without them knowing.
MitM attacks often target online
transactions and
communication.
Internet Threats

Data Breaches

Unauthorized access to sensitive

data, often by hackers, resulting in
the exposure or theft of personal,
financial, or corporate information.
Internet Threats

Social Engineering

Techniques that manipulate

individuals into divulging
confidential information. Attackers
exploit human psychology rather
than technical vulnerabilities, often
through impersonation or
persuasion.
History of
Microsoft Office
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

1980s

1983 1985
The Beginning Microsoft released Word Microsoft introduced Excel,
1.0 for MS-DOS. This was a spreadsheet program
Microsoft's first word that would later become
processor. one of its flagship
products.
1980s
1st Microsoft Word & Excel in MS-DOS

MS Word

MS Excel
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

1990s

1990 1992
The Birth of Microsoft launched the first version of Microsoft released Office
Office, called "Microsoft Office for 3.0, which added Mail
Microsoft Office Windows," which included Word, Excel, (later known as Microsoft
and PowerPoint. This suite was Outlook) and Microsoft
designed to offer a comprehensive set Access (a database
of tools for business productivity. management system).
1990s
Microsoft Word, Excel and PowerPoint
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

2000s

2000 2001
Expansion and Office 2000 included web integration Office XP introduced new
features, making it easier for users to features such as Safe
Online publish documents to the web. Mode and Smart Tags.
Integration
2000s
Microsoft Word, Excel and PowerPoint 2000
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

2003 2007
Office 2003 added InfoPath and Office 2007 featured a significant
OneNote, expanding the suite’s redesign with the introduction of the
functionality. "Ribbon" interface, replacing
traditional menus and toolbars to
improve accessibility.
2000s
Microsoft Office 2003
2000s
Microsoft Word 2007
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

2010s

2010 2011
Cloud and Mobile Office 2010 introduced Office Office 365 was launched, offering
Web Apps, a suite of online subscription-based access to Office
Innovations versions of Word, Excel, applications, cloud storage
PowerPoint, and OneNote. This (OneDrive), and other services.
marked Microsoft's push towards
cloud computing.
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

2013 2016
Office 2013 was released, with Office 2016 emphasized real-time
integration for OneDrive and improved collaboration, allowing multiple users
collaboration features. to edit documents simultaneously.
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

2020s

2019 2020
Office 2019 was released as a Continued Microsoft rebranded Office 365 as
one-time purchase, featuring "Microsoft 365," emphasizing its
updates to Excel, Word, Evolution comprehensive suite of productivity
PowerPoint, and Outlook, but tools, including Office apps, Teams,
without the ongoing updates and other services.
and cloud features of Office 365.
History of Microsoft Office
Its history spans several decades, marked by significant advancements and
expansions. Here is an overview of its development:

2021
Microsoft announced Office 2021,
another non-subscription version,
which includes updated features from
the continuous updates made to
Microsoft 365.
Introduction to
Microsoft Word
Overview of Microsoft Word

With Word on your PC, Mac, or mobile device, you

can:

Create and format your document with Themes.

Review work with Track Changes.
Polish your words with proofing tools like Editor.
Save to OneDrive, to get your documents from
your computer, tablet, or phone.
Share your work to chat, comment, and
collaborate with others, wherever they are.
Overview of Microsoft Word Interface

Opening the Microsoft Office Word

You may open the Word application by
searching the “Word” keyword to the start
button.
Overview of Microsoft Word Interface
Overview of Microsoft Word Interface
Home Menu

Home
All components in home menu are related to
text modification.

All of the tools available in this menu is the

most common and the most useful.
Insert Menu

Insert
In this menu, all components are all about
adding characteristics to the document. We
can insert, objects like shapes, tables, images
and etc..
Draw Menu

Draw
This menu is a new feature that
provides various tools for creating and
editing drawings directly within a
document.
Design Menu

Design
A feature that provides various tools and
options for enhancing the visual
appearance of a document. It allows users
to apply themes, customize document
formatting, and manage styles.
Layout Menu

Layout
In this menu, we can set the documents’
size, margins, spacing, orientation, and
etc.
References Menu

References
This menu primarily used for academic,
professional, or formal document writing
which helps you manage citations, create
bibliographies, insert footnotes, and create
tables of contents, among other things
Mailings Menu

Mailings
In this menu, we can set mail formats and
merge to different types of mailings.
Review Menu

Review
This menu has a helper tool that may improve
our writings and we can also track the changes
of our document.
View Menu

View
In this menu, we can change how we view the
content of the document, we can also show its
gridlines and its page movements.
Help Menu

Help
This menu, we can request a contact support
from Microsoft that will help us with our queries,
and other options.
Module 1 Session 2

Basic Editing
and Formatting
Basic Editing and Formatting

Text Editing
When editing the text, be mindful where the
blinking cursor is placed.

Hello world!
That’s where the text will be put when we are
typing in our keyboard.
Basic Editing and Formatting

Cut, Copy and Paste

These are the basic operations used to move or duplicate data
(text, files, images, etc.) within or across applications.

These operations are widely used in text editing, file management,

and other computer functions to move or replicate information
efficiently.
Basic Editing and Formatting

Cut
Removes the selected data from its original location
and temporarily stores in the clipboard.

If you "cut" text, it disappears from the document

and can be "pasted" elsewhere.

Shortcut keys
Ctrl + X for Windows
Command + X for Mac
Basic Editing and Formatting

Copy
Duplicates the selected data without removing it from
its original location. The copy is stored in the
clipboard.
! ! !! !
L D ! L D
R O R
You can copy text or a file, and then paste it
W O W ! ! !! !
elsewhere, leaving the original intact.
L O L L O D !R L D
E L HE ORL O
Shortcut keys H W O W
Ctrl + C for Windows L
LH OE L L
Command + C for Mac H E
Basic Editing and Formatting

Paste
GE
Inserts the data from the clipboard to a new location.
SSA
ME
RET
After cutting or copying, you paste the data into the SEC
desired location

Shortcut keys
Ctrl + V for Windows
Command + V for Mac
Basic Editing and Formatting

Undo and Redo

Undo and Redo are common functions used in various
applications to reverse or reapply actions.

These functions are valuable for fixing mistakes and

enhancing workflow flexibility.
Basic Editing and Formatting

Undo
Reverses the last action you performed. It's helpful if
you make a mistake and want to revert to the
previous state

If you accidentally delete a sentence, pressing

"Undo" will restore it.

Shortcut keys
Ctrl + Z for Windows
Command + Z for Mac
Basic Editing and Formatting

Redo
Reapplies the last action that was undone. If you undo
something and then change your mind, "Redo" allows
you to bring it back.

After undoing a change, you can press "Redo" to

reapply the change.

Shortcut keys
Ctrl + Y or Ctrl + Shift + Z for Windows
Command + Shift + Z for Mac
Basic Editing and Formatting

FOR YOUR INFO!

Cut, Copy, Paste, Undo, and Redo are
commonly used in many applications beyond
Microsoft Word.

These functions are fundamental to most software

environments for editing, managing files, or
manipulating data.
Basic Editing and Formatting

Font Styles and Effects

The Font group provides various options
to format and customize the
appearance of text.

Here are the main options available

under the Font group, usually found on
the Home tab:
Font Family
Font Size
Change Case
Clear Formatting
Text Formatting
Highlighting
Font Color
Located in Home Menu
Basic Editing and Formatting

Font Family
This allows you to choose the style or
design of the text.

Example:
Calibri
Times New Roman
Arial
Consolas
Rustic Printed

Located in Home Menu

Basic Editing and Formatting

Font Size
Adjusts the size of the text.

Shortcut key:
Ctrl + Shift + > to increase the size
Ctrl + Shift + < to decrease the size

Located in Home Menu

Basic Editing and Formatting

Change Case
This feature allows you to modify the
capitalization of selected text without
retyping it. It offers several options for
quickly altering the case of letters in
your document.

Options:
Sentence case
Lower case
Upper case
Capitalize Each Word
Toggle case

Located in Home Menu

Basic Editing and Formatting

Text Formatting
They are used to change the
appearance of text to emphasize or
highlight certain parts of a document.

Options:
Bold
Italic
Underline
Shortcut key:
Strikethrough
Ctrl + B for Bold
Subscript
Superscript Ctrl + I for Italic
Text Effect Ctrl + U for Underline
Highlight
Font Color
Located in Home Menu
Basic Editing and Formatting

ACTIVITY 1

https://tinyurl.com/22z4b6er
Basic Editing and Formatting

Paragraph Alignment and Spacing

The paragraph group contains tools that help
you format paragraphs and control the
alignment, indentation, spacing, and layout of
your text.
Key tools that found in the Home tab:
Bullets
Numbering
Multilevel List
Increase / Decrease Indent Checklist is available in Microsoft 365 which
Sort has a silimar behavior to Bullets and
Show / Hide Formatting Marks Numbering, but its indicator is a checkbox
Alignment which is clickable.
Line and Paragraph Spacing
Shading
Located in Home Menu
Borders
Basic Editing and Formatting

Bullets
Creates a list with bullet points, which are
symbols used to highlight individual items in a
list.

When the order of items doesn’t matter, and

you want to present a list of ideas, items, or
tasks.

Example:

Apple
Banana
Cherry

Located in Home Menu

Basic Editing and Formatting

Numbering
Creates a list with numbers (1, 2, 3) or letters (a,
b, c) to indicate the sequence of items.

When the order of items is important or

sequential, such as steps in a process or
ranked lists.

Example:

1. Apple
2. Banana
3. Cherry

Located in Home Menu

Basic Editing and Formatting

Multilevel List
Creates a hierarchical list with different levels
of indentation and numbering or bullet styles.
Useful for outlining complex ideas or topics that
have subpoints.

When you want to organize content with

multiple levels of importance or nesting, like an
outline with main points and subpoints.

Example:

1. Main point
a. Subpoint
i. Sub-subpoint
b. Another subpoint
Located in Home Menu
2. Next main point
Basic Editing and Formatting

Decrease and Increase Indent

This adjust the position of text relative to the
document margins, affecting how far the text is
indented from the left or right margin.

Example when using an indent:

Sample normal text.

Standard indent
Increased indent value
Decreased indent value

Located in Home Menu

Basic Editing and Formatting

Sort
Sorts selected text alphabetically or
numerically in ascending or descending order.

Example when using sort:

Cherry Apple
Apple Banana
Banana Cherry

Located in Home Menu

Basic Editing and Formatting

Alignment
This refers to how text is positioned horizontally
between the left and right margins of a page. It
affects the overall look and readability of your
document.

There are four main types of alignment:

Left align
Center align
Right align
Justify

Located in Home Menu

Basic Editing and Formatting

Left Align
Aligns text to the left margin, leaving the right
margin uneven or "ragged."

Example:

The quick brown fox jumped over the lazy

dog.

Shortcut:
Ctrl + L Located in Home Menu
Basic Editing and Formatting

Center Align
Centers the text between the left and right
margins.

Example:

The quick brown fox jumped over the lazy

dog.

Shortcut:
Ctrl + E Located in Home Menu
Basic Editing and Formatting

Right Align
Aligns text to the right margin, leaving the left
margin uneven.

Example:

The quick brown fox jumped over the lazy

dog.

Shortcut:
Ctrl + R Located in Home Menu
Basic Editing and Formatting

Justify
Aligns text evenly along both the left and right
margins, adding extra space between words as
needed to create a clean, straight edge on
both sides.

Example:

The quick brown fox jumped over the lazy

dog.

Shortcut:
Ctrl + J Located in Home Menu
Basic Editing and Formatting

Line and Paragraph Spacing

Adjusts the space between lines of text (single,
1.5, double spacing, etc.) and the space before
or after paragraphs.

Example:

Lorem ipsum dolor sit amet, consectetur

adipiscing elit, sed do eiusmod tempor

incididunt ut labore et dolore magna aliqua.

Located in Home Menu

Basic Editing and Formatting

Shading
Applies a background color or shading to a
selected paragraph or block of text.

Example:

The quick brown fox jumped over the lazy

dog.

Located in Home Menu

Basic Editing and Formatting

Border
Adds or customizes borders around selected
text or paragraphs, allowing you to create
outlines or boxes around sections of text.

Example:

Apple Banana Cherry

Located in Home Menu

Basic Editing and Formatting

Styles
This refers to predefined sets of formatting
options that can be applied to text or other
document elements, allowing for consistent
and efficient formatting across a document.

Located in Home Menu

Working with
Tables, Images and
Shapes
Working with Tables, Images and Shapes

Tables
Tables are a powerful feature for organizing and
displaying data in rows and columns, making it
easy to present information in a structured way.

We can create table by visually filling the boxes

which represents its cells, or we can manually set
the number of rows and columns.

Located in Insert Menu

Working with Tables, Images and Shapes

Pictures
Adding and manipulating pictures in Word
documents can enhance your content and make it
visually appealing.

We can create table by visually filling the boxes

which represents its cells, or we can manually set
the number of rows and columns.

Located in Insert Menu

Page Layout
and Design
Page Layout and Design

Margins, Orientations and Page Sizes

Margins, Orientations, and Page Sizes are essential page
layout settings that determine how your document is
structured for printing and viewing.
Page Layout and Design

Margin
This defines the space between the content of your
document and the edges of the page.

Adjusting margins is essential for printing,

formatting formal documents, or following specific
guidelines.

Located in Layout Menu

Page Layout and Design

Orientation
Users can set the page to either Portrait (vertical) or
Landscape (horizontal) layout.

Portrait Landscape

Located in Layout Menu

Page Layout and Design

Size
This refers to the dimensions of the paper or the virtual
page that the document is formatted to fit.

Adjusting the page size is important for ensuring

that your document prints correctly or matches
specific formatting requirements, such as for letters,
legal documents, brochures, or other types of
publications.

Located in Layout Menu

Page Layout and Design

Columns, Breaks, Line Numbers and Hyphenation

Columns, Breaks, Line Numbers, and Hyphenation are
formatting tools that help structure text and control how
content appears on the page.
Page Layout and Design

Columns
This helps you organize text into multiple vertical
sections on a page. This layout is often used for
newsletters, brochures, or any document where you
want to present information in a newspaper-like
format.

Located in Layout Menu

Page Layout and Design

Breaks
This helps you organize text into multiple vertical
sections on a page. This layout is often used for
newsletters, brochures, or any document where you
want to present information in a newspaper-like
format.
Different types of breaks:
Page breaks
Section breaks

Located in Layout Menu

Page Layout and Design

Line Numbers
It is useful for referencing specific lines in a document,
especially in long texts, legal documents, or academic
papers.

Options:
None
Continuous
Restart Each Page
Restart Each Section

Located in Layout Menu

Page Layout and Design

Hyphenation
It is a feature that automatically divides words at the
end of lines to improve the appearance of text in a
document. This helps to prevent large gaps or
uneven spacing in justified text, especially in
documents with narrow margins or multiple
columns.

Located in Layout Menu

Page Layout and Design

Headers, Footers, Page Numbers and Text Box

Headers, Footers, Page Numbers, and Text Boxes serve
important functions that help with document organization,
layout, and design.
Page Layout and Design

Headers and Footers

It's used to include information that should repeat
across all or certain pages, ensuring that key details
(like a title or logo) are always visible.

Located in Insert Menu

Page Layout and Design

Page Numbers
It is used to automatically number the pages of your
document, making it easier for readers to navigate
long documents.

Located in Insert Menu

Page Layout and Design

Text Box
It is a movable, resizable container that holds text or
images, allowing you to position content precisely
within your document. It’s useful for adding
emphasis, creating sidebars, designing forms, or
placing text in unique layouts.

Located in Insert Menu

Page Layout and Design

Wrap Text
The wrap text is applicable to any objects, like
shapes, images, text boxes. It is a setting on how the
objects and its text around them will behave.
Basic Editing and Formatting

ACTIVITIES
Activity 2: https://tinyurl.com/5dmyvsa4
V
Activity 3: https://tinyurl.com/bde6jwtm
Activity 4: https://tinyurl.com/hpwfx7v3
Introduction to
Microsoft
Powerpoint
Overview of Microsoft Powerpoint

Microsoft PowerPoint is a powerful presentation

software that allows you to create visually appealing
and engaging presentations. It's a part of the
Microsoft Office suite and is widely used for various
purposes, including business presentations,
educational lectures, and personal projects.
Overview of Microsoft PowerPoint Interface

Opening the Microsoft Office PowerPoint

You may open the PowerPoint application
by searching the “PowerPoint” keyword to
the start button.
Overview of Microsoft PowerPoint Interface
Overview of Microsoft PowerPoint Interface

MS PowerPoint has templates

that can be used for creating
new presentation
Overview of Microsoft PowerPoint Interface

MS PowerPoint new blank presentation

Home Menu

Home
The Home menu in MS PowerPoint provides
essential tools for formatting text, inserting
slides, and arranging content efficiently.

It includes options for font customization,

paragraph alignment, slide layouts, and quick
access to clipboard functions like cut, copy,
and paste.
Insert Menu

Insert
The Insert menu in MS PowerPoint allows users
to add various elements to their slides, such as
tables, images, shapes, charts, and text boxes.
It also includes options for inserting videos,
audio, links, and symbols to enhance
presentations.
Design Menu

Design
The Design menu in MS PowerPoint provides
tools for customizing the appearance of slides,
including themes, variants, slide sizes, and
background styles. It allows users to enhance
their presentations with visually appealing
layouts and consistent design elements.
Transitions Menu

Transitions
The Transitions menu in MS PowerPoint offers a
variety of slide transition effects to enhance the
flow of a presentation. It includes options to
customize transition speed, add sound effects,
and apply transitions to individual slides or the
entire presentation.
Animations Menu

Animations
The Animations menu in MS PowerPoint
provides tools to add motion effects to text,
images, and other slide elements. It includes
options for entrance, emphasis, and exit
animations, as well as the ability to customize
timing and sequence using the Animation
Pane.
Slide Show Menu

Slide Show
The Slide Show menu in MS PowerPoint contains
tools for presenting slides, including options to
start the slideshow from the beginning or the
current slide. It also provides features like
Presenter View, Rehearse Timings, and
recording the presentation for a seamless
delivery.
Record Menu

Record
The Record menu in MS PowerPoint allows users
to record their presentations with voice
narration, slide timings, and annotations. It
includes options to capture the entire
slideshow, specific slides, or screen recordings
for a more interactive presentation experience.
Review Menu

Review
The Review menu in MS PowerPoint offers tools
for proofreading, commenting, and
collaborating on presentations. It includes
features like spell check, thesaurus, language
settings, and the ability to add, edit, or delete
comments for feedback.
View Menu

View
The View menu in MS PowerPoint provides
options to adjust how presentations are
displayed, including Normal, Slide Sorter, and
Reading View. It also includes tools for
managing slide masters, gridlines, zoom
settings, and notes to enhance editing and
reviewing.
Working with
Slides
Using Templates vs. Blank Presentations

Feature Using Templates Using Blank Presentation

Starting Point Pre-designed slides with themes, fonts, and layouts A plain white slide with default settings

Customization Limited but adjustable (themes, colors, fonts) Fully customizable from scratch

Time Efficiency Faster setup with pre-made designs Requires more time for design and formatting

Professional Look Ensures a polished and consistent design Depends on user’s design skills

Suitability Best for quick, professional presentations Ideal for highly customized presentations

Slide Layouts Comes with predefined slide layouts Users must manually create layouts

Best for Business, corporate, academic, or themed presentations Unique, creative, and personalized projects
Adding and Managing Slides

Adding New Slides

Option #1:

Right click on the slide panel and click “New Slide”

Adding and Managing Slides

Adding New Slides

Option #2:

In the Home Menu, click the New Slide button and

select the choice of your layout.

Option #3:

Click CTRL + M to automatically insert a new slide

replicating the layout of the previous slide.
Adding and Managing Slides

Slide Layouts

Slide layouts define how content is arranged on a

slide. Each layout provides specific placeholders
for text, images, charts, and other elements. Here
are some common slide layouts:
1. Title Slide
2. Title and Content
3. Section Header
4. Two Content
5. Comparison
6. Title Only
7. Blank
8. Content with Caption
9. Picture with Caption
Adding and Managing Slides

Slide Layouts

Title Slide – Used for the presentation’s opening, typically with a large title and subtitle.
Adding and Managing Slides

Slide Layouts

Title and Content – Contains a title placeholder and a content area for text, images,
charts, or tables.
Adding and Managing Slides

Slide Layouts

Section Header – Used to separate sections in a presentation with a bold title and
optional subtitle.
Adding and Managing Slides

Slide Layouts

Two Content – Has two content placeholders side by side for comparing information.
Adding and Managing Slides

Slide Layouts

Comparison – Similar to Two Content but includes extra text placeholders for descriptions.
Adding and Managing Slides

Slide Layouts

Title Only – Displays only a title, allowing for flexible content placement.
Adding and Managing Slides

Slide Layouts

Blank – An empty slide with no placeholders, offering complete customization.

Adding and Managing Slides

Slide Layouts

Content with Caption – Includes a content placeholder with a space for a caption.
Adding and Managing Slides

Slide Layouts

Picture with Caption – Used for image-based slides, providing a caption below the picture.
Adding and Managing Slides

Slide Designs
Slide designs control the overall look and feel of a
presentation by applying colors, fonts, and
background styles. Key elements include:
1. Themes – Pre-designed sets of colors, fonts, and
effects that provide a consistent visual style.
2. Variants – Alternative color and style options for
an applied theme.
3. Background Styles – Different background
options such as solid colors, gradients, or images.
4. Fonts – Predefined font styles and sizes that
ensure text readability.
5. Effects – Pre-set visual enhancements like
shadows, reflections, and glows for objects.
Module 3 Session 1

Introduction to
Microsoft Excel
Course Outline Microsoft Excel
Introduction to Excel
Formulas and Functions
Sorting and Filtering Data
Hands-on Practice Part I
Conditional Formatting
Basic Charts
Hands-on Practice Part II
Microsoft Excel Basics

Definition

Ribbons and Quick Access Toolbar

Shortcut menus and Mini toolbar

Workbook and worksheets

Excel Help and Accessibility features

Microsoft Excel Basics

Microsoft Excel is a powerful spreadsheet

software developed by Microsoft. It is widely
used for organizing, analyzing, and storing
data in tabular form, making it useful for
tasks such as data entry, financial
calculations, statistical analysis, and more.
Microsoft Excel Basics

Quick Access Toolbar and Ribbons/Menus

MS Excel Google Sheets

Quick Access Toolbar

Ribbons / Menus
Microsoft Excel Basics

Shortcut Menus in MS Excel

Right Click on the Row Right Click on the Cell

Shortcut menus are highly contextual and

appear when you right-click on an object
(e.g., text, cells, charts, or images).
Microsoft Excel Basics

Shortcut Menus in Google Sheets

Right Click on the Row Right Click on the Column Right Click on the Cell
Microsoft Excel Basics:

Mini Toolbar

MS Excel

Mini Toolbar is a small, semi-transparent

toolbar that appears when you select text
or right-click in some Microsoft 365
applications, such as Word, Excel, and
Google Sheets PowerPoint. It provides easy access to
frequently used formatting tools
None
Microsoft Excel Basics

Workbooks and Worksheets

Excel Workbooks Excel Worksheet

Microsoft Excel Basics

Workbooks and Worksheets

Google Workbooks Google Worksheet

Microsoft Excel Basics

Help and Accessibility Features

MS Excel Help MS Excel Accessibility

Microsoft Excel Basics

Help and Accessibility Features

Google Sheets Help Google Sheets Accessibility

Cell Referencing and Formulas

Formulas
It is an expression used to perform calculations,
manipulate data, or analyze information in a
spreadsheet. Formulas typically involve cell
references, constants, operators, and functions to
produce results automatically.

Types of Formulas:
Arithmetic Formulas
Logical Formulas
Text Formulas
Lookup and Reference Formulas
Date and Time Formulas
Financial Formulas
Statistical Formulas

Formula.xlsx
Cell Referencing and Formula Basics

Cell Referencing
A cell reference refers to a cell or a range of cells
on a worksheet and can be used in a formula so
that Microsoft Office Excel can find the values or
data that you want that formula to calculate.

Types of Cell References:

Relative Reference
Absolute Reference
Mixed Reference
Name Reference

Reference Cells.xlsx
Formula and Cell Referencing

ACTIVITY 1

https://tinyurl.com/DLWS001
Logical Functions

Logical Functions
These functions are used to perform comparisons,
evaluate conditions, and return results based on
whether conditions are TRUE or FALSE.

Commonly used Logical Functions:

IF Function
AND Function
OR Function
NOT Function
IFERROR Function

Logical Functions.xlsx
Logical Functions

ACTIVITY 2

https://tinyurl.com/DLWS002and3
Conditional Formatting

Conditional Formatting
This is a feature that allows you to automatically
apply formatting (such as colors, icons, or data
bars) to cells based on the values they contain or
specific conditions. It makes it easy to spot trends,
highlight important values, and identify data
points that require attention, all by visually
distinguishing data based on criteria you define.

Common Uses of Conditional Formatting:

Highlighting cells based on their values
Creating data visualizations
Identifying duplicates, blanks, or specific text
patterns in a range of cells.

Conditional Formatting.xlsx
Data Validation and Conditional Formatting

ACTIVITY 3

https://tinyurl.com/DLWS002and3
Sorting and Filtering

Conditional Formatting
This is a feature that allows you to automatically
apply formatting (such as colors, icons, or data
bars) to cells based on the values they contain or
specific conditions. It makes it easy to spot trends,
highlight important values, and identify data
points that require attention, all by visually
distinguishing data based on criteria you define.

Common Uses of Conditional Formatting:

Highlighting cells based on their values
Creating data visualizations
Identifying duplicates, blanks, or specific text
patterns in a range of cells.

Conditional Formatting.xlsx
Basic Charts

Conditional Formatting
This is a feature that allows you to automatically
apply formatting (such as colors, icons, or data
bars) to cells based on the values they contain or
specific conditions. It makes it easy to spot trends,
highlight important values, and identify data
points that require attention, all by visually
distinguishing data based on criteria you define.

Common Uses of Conditional Formatting:

Highlighting cells based on their values
Creating data visualizations
Identifying duplicates, blanks, or specific text
patterns in a range of cells.

Conditional Formatting.xlsx
Overview of Microsoft Excel

Microsoft Excel is a powerful spreadsheet software

developed by Microsoft. It is widely used for
organizing, analyzing, and storing data in tabular
form, making it useful for tasks such as data entry,
financial calculations, statistical analysis, and more.
Overview of Microsoft Excel

Topics:
Overview of the Excel Application Interface
Worksheet manipulation
Conditional formatting
Analyzing data
Formulas and functions
Data visualization
PivotTables
Other data referencing
Excel Application Interface

User Interface
Excel consist of rows, columns and cells. Where
columns represent letters and rows respresent
numbers.

Every squares we see is called cell, and each cell

represents its location via its row and column.
Excel Application Interface

Formulas
It is an expression used to perform calculations,
manipulate data, or analyze information in a
spreadsheet. Formulas typically involve cell
references, constants, operators, and functions to
produce results automatically.

Key elements in formulas:

Equal sign (=)
Cell references
Operators (arithmetic, comparison)
Functions
Excel Application Interface

Formulas
Example using formulas in excel:
Using an arithmetic operation
=A1+A2
Using a function
=SUM(A1:A10)
Using conditional formula
=IF(A1 > B1, “Yes”, “No”)
Excel Application Interface

How formula works

Relative and Absolute References
You can reference cells relative to their position
(e.g., A1) or use absolute references with dollar
signs (e.g., $A$1) to fix the reference when copying
the formula to other cells.

Automatic calculation
When the data in the referenced cells changes,
Excel automatically recalculates the formula to
update the result.