Introduction to

Microsoft
Powerpoint
Overview of Microsoft Powerpoint

Microsoft PowerPoint is a powerful presentation

software that allows you to create visually appealing
and engaging presentations. It's a part of the
Microsoft Office suite and is widely used for various
purposes, including business presentations,
educational lectures, and personal projects.
Overview of Microsoft PowerPoint Interface

Opening the Microsoft Office PowerPoint

You may open the PowerPoint application
by searching the “PowerPoint” keyword to
the start button.
Overview of Microsoft PowerPoint Interface
Overview of Microsoft PowerPoint Interface

MS PowerPoint has templates

that can be used for creating
new presentation
Overview of Microsoft PowerPoint Interface

MS PowerPoint new blank presentation

Home Menu

Home
The Home menu in MS PowerPoint provides
essential tools for formatting text, inserting
slides, and arranging content efficiently.

It includes options for font customization,

paragraph alignment, slide layouts, and quick
access to clipboard functions like cut, copy,
and paste.
Insert Menu

Insert
The Insert menu in MS PowerPoint allows users
to add various elements to their slides, such as
tables, images, shapes, charts, and text boxes.
It also includes options for inserting videos,
audio, links, and symbols to enhance
presentations.
Design Menu

Design
The Design menu in MS PowerPoint provides
tools for customizing the appearance of slides,
including themes, variants, slide sizes, and
background styles. It allows users to enhance
their presentations with visually appealing
layouts and consistent design elements.
Transitions Menu

Transitions
The Transitions menu in MS PowerPoint offers a
variety of slide transition effects to enhance the
flow of a presentation. It includes options to
customize transition speed, add sound effects,
and apply transitions to individual slides or the
entire presentation.
Animations Menu

Animations
The Animations menu in MS PowerPoint
provides tools to add motion effects to text,
images, and other slide elements. It includes
options for entrance, emphasis, and exit
animations, as well as the ability to customize
timing and sequence using the Animation
Pane.
Slide Show Menu

Slide Show
The Slide Show menu in MS PowerPoint contains
tools for presenting slides, including options to
start the slideshow from the beginning or the
current slide. It also provides features like
Presenter View, Rehearse Timings, and
recording the presentation for a seamless
delivery.
Record Menu

Record
The Record menu in MS PowerPoint allows users
to record their presentations with voice
narration, slide timings, and annotations. It
includes options to capture the entire
slideshow, specific slides, or screen recordings
for a more interactive presentation experience.
Review Menu

Review
The Review menu in MS PowerPoint offers tools
for proofreading, commenting, and
collaborating on presentations. It includes
features like spell check, thesaurus, language
settings, and the ability to add, edit, or delete
comments for feedback.
View Menu

View
The View menu in MS PowerPoint provides
options to adjust how presentations are
displayed, including Normal, Slide Sorter, and
Reading View. It also includes tools for
managing slide masters, gridlines, zoom
settings, and notes to enhance editing and
reviewing.
Working with
Slides
Using Templates vs. Blank Presentations

Feature Using Templates Using Blank Presentation

Starting Point Pre-designed slides with themes, fonts, and layouts A plain white slide with default settings

Customization Limited but adjustable (themes, colors, fonts) Fully customizable from scratch

Time Efficiency Faster setup with pre-made designs Requires more time for design and formatting

Professional Look Ensures a polished and consistent design Depends on user’s design skills

Suitability Best for quick, professional presentations Ideal for highly customized presentations

Slide Layouts Comes with predefined slide layouts Users must manually create layouts

Best for Business, corporate, academic, or themed presentations Unique, creative, and personalized projects
Adding and Managing Slides

Adding New Slides

Option #1:

Right click on the slide panel and click “New Slide”

Adding and Managing Slides

Adding New Slides

Option #2:

In the Home Menu, click the New Slide button and

select the choice of your layout.

Option #3:

Click CTRL + M to automatically insert a new slide

replicating the layout of the previous slide.
Adding and Managing Slides

Slide Layouts

Slide layouts define how content is arranged on a

slide. Each layout provides specific placeholders
for text, images, charts, and other elements. Here
are some common slide layouts:
1. Title Slide
2. Title and Content
3. Section Header
4. Two Content
5. Comparison
6. Title Only
7. Blank
8. Content with Caption
9. Picture with Caption
Adding and Managing Slides

Slide Layouts

Title Slide – Used for the presentation’s opening, typically with a large title and subtitle.
Adding and Managing Slides

Slide Layouts

Title and Content – Contains a title placeholder and a content area for text, images,
charts, or tables.
Adding and Managing Slides

Slide Layouts

Section Header – Used to separate sections in a presentation with a bold title and
optional subtitle.
Adding and Managing Slides

Slide Layouts

Two Content – Has two content placeholders side by side for comparing information.
Adding and Managing Slides

Slide Layouts

Comparison – Similar to Two Content but includes extra text placeholders for descriptions.
Adding and Managing Slides

Slide Layouts

Title Only – Displays only a title, allowing for flexible content placement.
Adding and Managing Slides

Slide Layouts

Blank – An empty slide with no placeholders, offering complete customization.

Adding and Managing Slides

Slide Layouts

Content with Caption – Includes a content placeholder with a space for a caption.
Adding and Managing Slides

Slide Layouts

Picture with Caption – Used for image-based slides, providing a caption below the picture.
Adding and Managing Slides

Slide Designs
Slide designs control the overall look and feel of a
presentation by applying colors, fonts, and
background styles. Key elements include:
1. Themes – Pre-designed sets of colors, fonts, and
effects that provide a consistent visual style.
2. Variants – Alternative color and style options for
an applied theme.
3. Background Styles – Different background
options such as solid colors, gradients, or images.
4. Fonts – Predefined font styles and sizes that
ensure text readability.
5. Effects – Pre-set visual enhancements like
shadows, reflections, and glows for objects.
Hyperlinks

Hyperlinks in Microsoft PowerPoint allow users to

create interactive presentations by linking to
external websites, email addresses, specific slides
within the presentation, or even other files. They help
in navigating content efficiently, making
presentations more engaging and dynamic.
Hyperlinks

Types of Hyperlinks in PowerPoint:

1. Slide-to-Slide Navigation – Link to another slide

within the same presentation.
2. External Website Links – Direct users to a
webpage.
3. Email Links – Open an email client with a
predefined recipient.
4. File Links – Open documents, PDFs, or other files.
Hyperlinks

How to Add a Hyperlink:

1. Select the text, image, or shape to hyperlink.

2. Press Ctrl + K (or go to Insert → Link).
3. Choose the type of link (Web, Slide, File, or Email).
4. Click OK to apply.
5 golden rules
of PowerPoint
design
1. Consider using templates

Microsoft Create contains

hundreds of pre-made,
customizable PowerPoint
templates, which means you don’t
have to start from scratch and the
fonts and colors are already set for
you.
2. No walls of text

If you are presenting to an audience,

keep the text on slides to a minimum.

Consider employing the “5-5-5" rule.

Where possible, consider replacing text

with visuals to represent your point.
People remember images more than
words.
3. Be mindful of colors and fonts

Ensure all text is at least 24pts

When it comes to color, ensure all slides
have good contrast. Dark backgrounds
should have light font and vice versa.
4. Use animation sparingly

Animation should be subtle (especially

for pitch decks and other formal
presentations).
With every animation you add, ask
yourself, "Is this going to enhance my
presentation or distract from it?"
5. Engage your audience

Work to grab your audience's attention

before the presentation even starts.
Instead of just having the title slide on
the screen, consider creating "kiosk
slides." These are a series of slides that
contain a combination of interesting
things for the audience to look at or
engage with.
Basic PowerPoint Navigation

ACTIVITY
Design a simple menu-based PowerPoint with
hyperlinks to different slides (e.g., a
government services directory where clicking
an icon leads to a detailed section).
📌 Objective: Understand interactive
navigation for user-friendly presentations.