Introduction to Power Point 2007

Then Introduction to Power Point 2007 class will show what’s different in Power Point 2007. The Ribbon at the
top of the page has replaced menus and toolbars in Word, Excel, PowerPoint, and Access. This class will cover
the use of the Ribbon, the Office Button (where is the File menu?), getting Help and online Training, Live
Preview, the Mini Toolbar, the Quick Access Toolbar, new File Formats, and a Few Fun Features. The class and
short handout are designed so when you return to your desk you can begin using Power Point 2007.

There are three major differences in Power Point 2007, the Ribbon, the MS Office Button and the new file
formats.

The Ribbon

The Ribbon at the top of the page has replaced menus and toolbars in Word, Excel, PowerPoint, Access and new
messages in Outlook.

Tabs – Represent core tasks.

Groups – Are sets of related commands.
Commands – Are buttons, menus or boxes where you enter information.

Home Tab
Try it:
1. Start PowerPoint 2007.
2. Click on each tab to display different groups
of commands.
3. Mouse-over a command for Enhanced
Toolbar Tips. Note: keyboard shortcuts are
shown if available.

The Home Tab displays the most commonly used commands. In PowerPoint, Word and Excel these include
Copy, Cut, and Paste, Bold, Italic, Underscore etc. The commands are arranged in groups: Clipboard, Font,
Paragraph, Styles and Editing.

The most frequently used commands, Paste, Cut and Copy, are the left most in the first group in the Home Tab.

Insert Tab: Insert tables, pictures, diagrams, charts, text boxes, sounds, hyperlinks, headers, and footers.
Design Tab: Select background, design, fonts, and color scheme.
Animations Tab: Select animating effects.
Slide Show Tab: Select starting slide, record narration, and more.
Review Tab: Spelling, research and more.
View Tab: Change the view to the notes page or normal. Turn on gridlines.

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 The less frequently used commands or command choices can Try it:
1. Copy some text.
be displayed by clicking the down arrow under the 2. On the Home Tab, in the Clipboard
command. Group, click the down arrow under
Paste to display the Paste Special
Command.

Contextual Tabs (On Demand)

Some commands only appear when you need them. For Try it:
1. Select some text.
example The Drawing Tools Tab only appears when you
select text or drawings. 2. Click the Format tab.
3. Click a different slide and the Format
tab disappears.

Galleries (with Table Tools example)

Galleries are collections of thumbnail graphics. They give you Try it:
1. On the Format tab click the More
quick visual access to available formats. arrow in the Shape Styles group.
2. Mouse-over the graphics presented
to see the shape styles change.

Live Preview (with Animations Example)

Live Preview temporarily applies formatting on the selected Try it:
text or object when you mouse-over any of the 1. Select some text.
formatting buttons. This allows you to preview how the 2. Click the Drawing Tools Format Tab.
text or object would appear without having to apply the 3. Click Quick Styles and mouse-over
formatting. the gallery selections for a Live
Preview.

Insert SmartArt
SmartArt can be inserted from the Insert tab > SmartArt or Try it:
1. Click the Home tab.
by selecting a new slide that contains content 2. Click New Slide.
3. Select a slide that contains content
placeholders.
placeholders or by selecting a 4. Click the Insert SmartArt placeholder.
bulleted list and selecting the Convert to SmartArt 5. Select the desired graphic or
6. Select a bulleted list.
7. Select the Convert to SmartArt
Graphic button on the Home tab.
Graphic button on the Home tab .

Dialog Box Launcher

Try it:
1. Click the arrow at the bottom of font
The Dialog Box Launcher at the bottom of any group group to view more options or
displays more options. commands.

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Show/Hide Groups
Try it:
1. Make the program window smaller
until some groups only show the
group name.
2. Click the down arrow under a group
name.
When the screen is lower resolution or
the program window is small, some groups may display
only the group name. Click the down arrow under the
group name to see the commands for that group.

Minimize the Ribbon

Try it:
1. Right click in the tab area.
2. Select Minimize the Ribbon.
3. Right click in the tab area
To minimize
the Ribbon right click in the tab area or right click on any 4. De-select Minimize the Ribbon.
command.

Mini Toolbar
Try it:
1. Select some text.
The Mini Toolbar pops up 2. Mouse over the
selected text and
whenever text is selected to provide easy access to the most commonly upwards.
used formatting commands. The toolbar will also appear when you 3. Click any of the
right-click on a selection of text. (Note: You do not have the ability to formatting
customize the Mini toolbar.) commands on the
Mini Toolbar.

Right-Click
Right-click to find many more commands. Try it:
1. Select some text.
2. Right-click on the selected text.

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The Office Button (Top Left Corner)
Try it:
1. Mouse-over the Office Button to see
its functions.
The Office Button has replaced the File menu. It
2. Click the Office Button.
contains the commands for handing files, such as New,
3. Mouse-over the commands on the
Open, Save, Save As, and Print, and file preparation left for an explanation of each
commands such as Prepare > Properties, exit the command.
application, and Recent Documents. 4. Click the push pin in the Recent
Documents keep a document on the
list.

The Options Button

Try it:
1. Click the Office Button.
2. Click the Options Button.
The Options
Button at the bottom of the Office 3. Click on each of the selections listed on the right.
Button menu allows you to change your 4. Click Save to customize where your files are saved or
change the default file format.
preferences.
5. Click Proofing > AutoCorrect Options… to change how
Word corrects text as you type.

Quick Access Toolbar (Top Left, Right of Office Button)

Try it:
The Quick Access Toolbar is a customizable 1. Right-click any command
toolbar which contains shortcuts for commonly used and click Add to Quick
Access Toolbar.
commands. You can either click the down arrow to add or 2. Click the More button on the
remove commands or right click on any command to add that Quick Access Toolbar.
command to the toolbar. 3. Click any of the displayed
commands to add them to
the toolbar or click More
Commands.
4. Click any of the formatting
commands on the Mini
Toolbar.
5. Right-click any command on
the Quick Access Toolbar and
click Remove from Quick
Access Toolbar.

Help (Upper Right Corner) or F1

Try it:
1. Click Help > What’s new.
The Help Menu is now organized by 2. Click Help > Training.
topic. You can also use the Search box. 3. Click Help. Enter some text in the Search box.

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New File Formats - OpenXML
PowerPoint, Word and Excel now offer new file formats based on Try it:
Office Open XML (Extensible Markup Language) formats. 1. Open a PowerPoint 2003
Open XML files: Presentation.
Reduce file size by up to 75%. 2. Note the Title Bar shows
“Compatibility Mode”.
Improve security and reliability.
3. Click the Office Button.
Are the old extension followed by an “x” or “m”. Examples:
4. Select Prepare > Run
o pptx for PowerPoint presentations Compatibility Checker > OK.
Access has a new file format *.accdb 5. Click the Office Button.
6. Select Save As > PowerPoint
PowerPoint, Word, Excel and Access 2007 are able to open files from Presentation.
previous versions. By default, new files are saved in the new 7. Note the file type is
formats and old files are saved in the old formats (exception PowerPoint Presentation
(and may show *.pptx).
PowerPoint 95).
8. Select the Cancel Button.
When you save a file in the old format, a Compatibility Checker is 9. Click the Office Button.
run. It will alert you to any features that are not compatible 10. Select Save As > PowerPoint
97-2003 Presentation.
with the old version.
11. Note the file type is
PowerPoint 97-2003 (and
Users running Word, Excel, and PowerPoint 2000-2003 can open the may show *.ppt).
new file types after they download a converter. 12. Select the Cancel Button.
13. Click the Office Button >
DCSS recommends saving your files as PowerPoint 97 – 2003 PowerPoint Options > Save >
Presentations if the file is going outside the school system. Save files in this format if
you want to change the
Doing so ensures that users who have not upgraded to Office default save format.
2007 will still be able to open and edit the files.

Click Office Button > PowerPoint Options > Save > Save files in this
format to change the default save format.

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A Few More Fun Features

Save as PDF
You can download an add-on for no-charge that allows Try it:
you to save files in PDF format. 1. Click the Office Button.
2. Select Save As > Find add-ins for other
file formats.

Zoom Slider (lower right corner)

Try it:
You can easily zoom in 1. Click the slider and move it left and
and out in Word, Excel, and PowerPoint using the right.
zoom slider.
Keyboard Shortcuts
Try it:
1. Select some text.
2. Press the Alt key.
New keyboard shorts cuts 3. Type the displayed number 1 to bold
the selected text.
called Key Tips are available using the Alt key. The “old”
4. Type the displayed letter H to select the
shortcuts that start with CTRL, like CTRL-C for copy, also Home Tab.
still work. 5. Press Alt again to toggle off the Key
Tips.

Online Training and Other Resources

Office Training Home Page

An abundance of online training including self-paced and demo classes.

Demo: Up to Speed with PowerPoint 2007

Introductory video demo covering the basic features such as the Ribbon and some useful commands.

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Let’s Get Started

Open an Existing Presentation: Office Button

1. Click the Office button and select Open.

2. Navigate to the existing document you wish to open.
3. Once you have selected your document, click the Open button.

Start a Slide Show Slide Show Tab

1. Click the Slide Show tab.

2. Click From Beginning or From Current Slide.

Create a New Presentation: Office Button

1. Click the Office button and select New.

2. Select a Blank Presentation or a Recently Used Template.
3. Click the Create button in the lower right corner.

Choose a Theme (Sets of Colors, Fonts, Effects and Background Styles) Design Tab
1. Click the Design tab.
2. Mouse-over the design gallery and select a theme.

Insert a New Slide and Add Content Home Tab

1. Click the Home tab.

2. Click New Slide .

3. Select a slide that contains content placeholders .

4. Mouse- over and select a place holder to insert a Table, Chart, SmartArt Graphic, Picture, Clip Art, or
Media Clip.
5. Or type text.

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Insert and Format a Picture Using the Content Placeholders Home & Picture Tabs
1. Select the Picture content placeholder on a new slide.
2. Navigate to the location where your picture is located.
3. Double-click the picture you want to insert.
4. Select the picture you inserted, and the Picture Tools tab appears.
5. On the Picture Tools tab, click the Format button. Mouse-over the Picture Styles Gallery for live
preview.

Insert a Picture Using the Insert Tab Insert Tab

1. Select any slide.
2. Click an insertion point within that slide.
3. Click the Insert tab.
4. Click Picture.
5. Navigate to the location where your picture is located.
6. Double-click the picture you want to insert.
7. Select the picture you inserted, and the Picture Tools tab appears.
8. Click and drag the Picture to desired location on the slide.

Insert a Text Box Insert Tab

1. Select any slide.
2. Click the Insert tab.
3. Click Text Box.
4. Click and drag within the slide to draw the text box.
5. Click in the text box.
6. On the Format tab mouse- over and select a shape style.

Insert an Organizational Chart Insert Tab or Content Holder

1. Either click on Insert > SmartArt > the Org Chart graphic or select the SmartArt content holder on a
slide.

Convert an Existing Bulleted List to a Graphic Home Tab

1. Select a bulleted list on a slide.

2. On the Home tab, click the Convert to SmartArt Graphic button .

3. Mouse-over the selections offered or click More SmartArt Graphics.

Easily Edit the SmartArt Text

1. Click on some text in a SmartArt Graphic.

2. Click the double arrows on the left border to display a text box. You cam eddit or rearrange the
text there or in the side in the slide itself.

Animate a Slide Animations Tab

1. On the Animate tab click the arrow next to the Animate box
2. Mouse-over the selections or click Custom Automation.