One-Shot Excel Class 12

Typography & Computer Applications

Curated by Srishti- Master Trainer- YT Channel- SkillVeda

1. Formatting in Excel
One-Mark Questions with Answers

1.​ What is the function of the AutoFit Selection feature in Excel?​

a
It adjusts the width of a column or the height of a row to fit the longest entry in that
column or row.
2.​ How can you hide a row in Excel?​

edSelect the row, then go to Home tab → Cells group → Format → Visibility → Hide &
Unhide → Hide Rows.
3.​ What is the shortcut to unhide a column in Excel?​
Select the columns on either side of the hidden column, then go to Home tab →
Cells group → Format → Visibility → Unhide Columns.
4.​ What is the purpose of the Merge & Center option in Excel?​
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It combines multiple selected cells into one and centers the content inside.
5.​ Which Excel feature is used to apply pre-designed formatting styles to
worksheets?​
The 'Cell Styles' feature under the Home tab → Styles group allows applying
predefined formatting styles.
6.​ What is the function of the Format Painter in Excel?​
It copies the formatting from one cell and applies it to another.
7.​ How do you create a new cell style in Excel?​
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Go to Home tab → Styles group → Cell Styles → New Cell Style, then define the
formatting options.
8.​ What does the AutoCorrect feature do in Excel?​
It automatically corrects typos and misspelled words while typing.
9.​ How do you remove a cell style in Excel?​
Select the formatted cells, go to Home tab → Styles group → Cell Styles, then
choose 'Normal' to remove formatting.

2. Formulas & Operators in Excel

One-Mark Questions with Answers
 10.​Formulas in Excel always start with which symbol?​
The = (equal to) symbol.
11.​What are comparison operators in Excel?​
Comparison operators are used to compare values. Examples: = (equal to), <> (not
equal to), < (less than), > (greater than), <= (less than or equal to), >= (greater than
or equal to).
12.​Which operator is used for exponentiation in Excel formulas?​
The ^ (caret) symbol, e.g., =4^2 raises 4 to the power of 2.
13.​What will the formula =A1+B1 do?​
It will add the values in cells A1 and B1 and return the sum.
14.​What is the difference between = and <> in Excel?​
The = operator checks if two values are equal, while <> checks if two values are not
equal.

a
15.​What is the purpose of the AutoSum function?​
It quickly sums up a selected range of numbers. The shortcut is ALT + =.
16.​What does the function =SUM(A1:A10) do?​

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It adds all values from cells A1 to A10 and returns the total sum.
17.​What happens when you copy a formula using relative referencing?​
The cell references in the formula adjust automatically based on their new position.
18.​What is an absolute reference in Excel?​
An absolute reference does not change when copied and is represented with $, e.g.,
$A$1.
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3. Charts in Excel
One-Mark Questions with Answers

19.​What is a Chart Title?​

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It is the title given to a chart to describe its content.

20.​What are Tick Marks in a chart?​
Tick Marks are used to show the scaling on the X-axis and Y-axis.
21.​What is the purpose of Grid Lines in an Excel chart?​
Grid Lines help in visually aligning data points with the axis values.
22.​How do you add labels to a chart in Excel?​
Go to Chart Tools → Design tab → Add Chart Element → Data Labels.
23.​What is a Legend in a chart?​
A legend explains the colors, symbols, or patterns used in the chart.
24.​What is the difference between a Bar Chart and a Column Chart?​
A Bar Chart has horizontal bars, while a Column Chart has vertical bars to represent
data.
4. Data Calculations in Excel (with Generic Examples)
One-Mark Questions with Answers

25.​What function is used to find the total sales in an Excel sheet?​

The SUM function, e.g., =SUM(B2:B10), adds up all values in the given range.
26.​How can you calculate the total marks of a student in five subjects?​
Use the SUM function: =SUM(A1:A5), where A1 to A5 contain subject marks.
27.​Which function helps find the average monthly expenses?​
The AVERAGE function, e.g., =AVERAGE(B2:B12), calculates the mean value of the
given range.
28.​How do you calculate the percentage of marks obtained in an exam?​
Use (Obtained Marks / Total Marks) * 100, e.g., =(B2/500)*100 if B2

a
contains obtained marks out of 500.
29.​If a company tracks daily production, which function can be used to calculate
the total production in a month?​
The SUM function, e.g., =SUM(B2:B32), where B2 to B32 contain daily production

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data.
30.​What function is used to find the highest sales recorded in a week?​
The MAX function, e.g., =MAX(B2:B8), returns the largest number from the given
range.
31.​How can you find the lowest temperature recorded in a city in a month?​
The MIN function, e.g., =MIN(A2:A31), gives the smallest number in the range.
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32.​What function can count how many students scored more than 90 in a test?​
Use the COUNTIF function: =COUNTIF(B2:B51,">90") counts cells with values
greater than 90.

Practice Questions
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Fill in the Blanks:

1.​ Formulas in Excel start with → = (equal to)

2.​ The intersection of a row and column is called → Cell
3.​ An Excel workbook can have a number of → Worksheets
4.​ The function AVERAGE is used for calculating the average.
5.​ A selected cell in Excel is called → Active Cell
6.​ A Range is a group of cells.
7.​ In Absolute referencing, the cell reference does not change while copying
formulas.
8.​ A spreadsheet is also called → Worksheet or Sheet
Answer key with explanations for the given Half-Yearly Sales Data:

(A) Calculate Total for each month (B7, C7, D7, E7, F7, G7)

Formula to be entered in respective cells:

●​ January (B7): =SUM(B2:B6)

●​ February (C7): =SUM(C2:C6)
●​ March (D7): =SUM(D2:D6)
●​ April (E7): =SUM(E2:E6)
●​ May (F7): =SUM(F2:F6)
●​ June (G7): =SUM(G2:G6)

Explanation:

a
The SUM function adds up all sales values for a given month. This helps find the total
revenue generated for that month.

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(B) Calculate Average for each month (B8, C8, D8, E8, F8, G8)

Formula to be entered in respective cells:

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●​ January (B8): =AVERAGE(B2:B6)
●​ February (C8): =AVERAGE(C2:C6)
●​ March (D8): =AVERAGE(D2:D6)
●​ April (E8): =AVERAGE(E2:E6)
●​ May (F8): =AVERAGE(F2:F6)
●​ June (G8): =AVERAGE(G2:G6)
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Explanation:

The AVERAGE function calculates the mean sales value for each month. It is useful to
analyze monthly performance trends and compare performance across months.

(C) Calculate Highest Sales for each month (B9, C9, D9, E9, F9, G9)

Formula to be entered in respective cells:

●​ January (B9): =MAX(B2:B6)

●​ February (C9): =MAX(C2:C6)
●​ March (D9): =MAX(D2:D6)
●​ April (E9): =MAX(E2:E6)
●​ May (F9): =MAX(F2:F6)
 ●​ June (G9): =MAX(G2:G6)

Explanation:

The MAX function helps find the highest sales recorded in each month. It identifies the
best-performing employee for that month.

(D) Calculate Lowest Sales for each month (B10, C10, D10, E10, F10,
G10)

Formula to be entered in respective cells:

●​ January (B10): =MIN(B2:B6)

a
●​ February (C10): =MIN(C2:C6)
●​ March (D10): =MIN(D2:D6)
●​ April (E10): =MIN(E2:E6)

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●​ May (F10): =MIN(F2:F6)
●​ June (G10): =MIN(G2:G6)

Explanation:

The MIN function finds the lowest sales recorded in each month. This helps in identifying
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employees who need improvement in sales performance.

(E) Create a Column Graph on a New Sheet titled "Monthly Sales for Six
Months"

Steps to Create the Graph in Excel:

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1.​ Select the Data:

○​ Highlight the range B1:G6 (Months & Sales Data).
2.​ Insert Column Chart:
○​ Go to Insert Tab → Click on Column Chart → Select Clustered Column
Chart.
3.​ Rename Chart Title:
○​ Click on the chart title and rename it "Monthly Sales for Six Months".
4.​ Customize Chart:
○​ Adjust colors, add data labels, and format axes for better visualization.
5.​ Move the Chart to a New Sheet:
○​ Click on the chart → Move Chart → Select New Sheet → Rename it "Sales
Chart".

Explanation:
A column chart is the best choice for comparing sales performance across months. It
makes it easier to identify trends, such as which months had the highest and lowest sales.

Summary of Excel Formulas Used:

Calculation Formula Example

Total Sales =SUM(B2:B6)

a
Average =AVERAGE(B2:B6
Sales )

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Highest
Sales
=MAX(B2:B6)

Lowest Sales =MIN(B2:B6)

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