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Modified Digital Doc Notes-IX

The document outlines essential components for mail merge, differentiates between text editors and word processors, and lists the components of the LibreOffice suite. It compares manual typewriters, electronic typewriters, and word processing software, explains document views, text selection methods, special character insertion, word counting, and the GUI menus of Writer. Additionally, it describes the mail merge process and the advantages of using tables.

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aayushikhurana1986
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19 views5 pages

Modified Digital Doc Notes-IX

The document outlines essential components for mail merge, differentiates between text editors and word processors, and lists the components of the LibreOffice suite. It compares manual typewriters, electronic typewriters, and word processing software, explains document views, text selection methods, special character insertion, word counting, and the GUI menus of Writer. Additionally, it describes the mail merge process and the advantages of using tables.

Uploaded by

aayushikhurana1986
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as RTF, PDF, TXT or read online on Scribd
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DIGITAL DOCUMENTATION NOTES

Q1.Which two documents are essential for mail


merge?

Answer – The following two documents are required for Mail


Merge.

1)Data Source – This is usually a list of names, phone


numbers, and addresses to merge. This is the structured
representation of the bulk data. This might be in the form of
an excel spreadsheet.

2)Main Document – This is the template or main


document. This template placeholder contains or embed
the data from the data source.
Q2. Write difference between a text editor and a
word processor software. Write the name of any
text editor or word processor available in market.

 Answer – A word processor is a kind of text editor with


greater features. The main purpose of a text editor is
to write and modify text. Word processors provide a
different type of faculty like copy, cut, paste, undo, and
redo.

 A word processor allows you to modify text as well


as do additional functions like text formatting,
Inserting images, headers and footers, table, list
etc.

 The common word processor available in the


market are –
a.Microsoft Word
b. Digital Document
c.WordPad

Q3. List the various components of LibreOffice suite.


Explain each component in one line.

 Answer – Libre office suite includes the following


components:

 Writer (Word processor): This program is used to


write letters, books, blogs, and reports.
 a. Calc (Spreadsheet) – is a program that is used
to perform mathematical calculations.

 b. Impress (Presentation) – it allows you to use


multimedia. It has a drawing tool as well as special
effect animation.

 c. Draw (vector graphics) – is a vector drawing tool


that can create anything from a simple diagram or
flowchart to a complex diagram or flowchart.

 d. Base (Database) – It allows us to change forms,


reports, and queries, as well as establish a relationship.

 e. Math (formula editor) – It can produce complex


equations as well as characters .

Q4. Compare the features of manual


typewriter, electronic typewriter and word
processing software.

Manual Typewriter –

 Modification not possible


 Text cannot cut, copy or paste in document
 You are not allowed to create multiple copies
 Spell checking or grammar function is not available
 Cannot save the file
Electronic Typewriter –

 Modification possible
 You are allowed to create multiple copies
 Spell checking or grammar function is not available
 You can save the file
Word processing –

 Modification possible
You are allowed to create multiple copies

 Spell checking or grammar function is available
 You can save the file
Q5.Explain the different views to display a document.
Answer –
a.Print layout – This view shows a document on the
screen in the same format as it will appear when printed.
Margins, page breaks, headers and footers, and
watermarks are all visible.

b.Full Screen – This view shows as much of the document’s


content
as the screen will allow at a size that is pleasant to read.

The Ribbon is replaced by a single toolbar at the top of the


screen with buttons for saving and printing the document,
accessing references and other tools, highlighting text, and
making comments in this mode. You can also change the
view by moving from page to page.

Q6.What are the various methods for selecting


the text in a document? Give the steps to select
a paragraph.

Answer – The following ways can be used to select a


text, line, or paragraph in a document:

a.Shortcut key – Click anywhere in the document and


press Ctrl + A to select all of the text.

b.Click and drag – Clicking and dragging the mouse in any


direction is the most popular approach to selecting text in a
document.

c.Double Click – You can also choose a single word


or line by double-clicking on it.
d.Shift + Arrow – Hold down the [Shift] key while pressing
the right and left arrow keys, as well as the up and down
arrow keys, to move one character or one line at a time.

e.Triple Click – You can select a paragraph using


triple-click in LibreOffice.

Q7.What are the special characters? How can you


insert them in a document?

Answer – Many time we required to use a special characters


in
LibreOffice for example #, @, *, _, €,,, £ . The keyboard has a
limited space for keys and symbols. Most signs and symbols
you can insert in document using the following methods.

Step 1 – Create a new document


Step 2 – Select the special character option from the
Insert menu Step 3 – Insert the special character in the
document using click option

Q8.How will you count the total words of a document?

Answer – When you type a word in a document, LibreOffice


Writer counts the number of pages and words for you. The
page number and text are displayed in the document’s status
bar.

Q9.What are the various menu of Writer GUI?

Answer – File, Edit, View, and Insert are the most frequent
GUI menus. The menus are set up in such a way that the
commands that are related are grouped together. E.g. Open,
saving, and closing, will always be available from the file
menu.
Q10.What is mail merge? Write down the steps to
create mailing labels to paste on wedding cards.

Answer – LibreOffice provides Mail merge facilities to the


users, that allows you to combine mail and letters for mass
mailings from a single email address. It is a function of word
processing that allows fixed content to be sent to several
users at the same time.
The steps for inserting Mail Merge is –
Step 1 – Go to the mailings tab and select the start mail
merge option. Step 2 – Select the step-by-step mail merging
wizard from the drop- down menu.
Step 3 – Select the type of documentation and then
click Next. Step 4 – Select Recipients from the drop-
down menu.
Step 5 – Choose Type a New List from the drop-down menu
and click Create.
Step 6 – Create a custom field and write the letter. To add an
address, click the address block.
Step 7 – Select Greeting line from the Enter menu.

Q11.What are the advantages of table? Prepare your


report card of Class VIII in table format.

Answer – The most significant advantage of including a table


is that it provides a visual grouping of data.
The advantages of table is –
It is a set of data that is consistent and uniform.
An easy method for formatting in a professional manner.
It is possible to add data to it in the form of rows and
columns. Easily you can update the data in a tabular
format.

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