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Excel of Data Analytics, Basic Functions and Formulas_Part 1

The document provides an overview of basic Excel functions for data analytics, including SUM, AVERAGE, MIN, MAX, COUNT, COUNTA, COUNTIF, SUMIF, and AVERAGEIF. Each function is defined with its syntax and examples demonstrating its use in calculations. These functions are crucial for performing calculations, counting data entries, and applying conditions in data analysis.

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12 views

Excel of Data Analytics, Basic Functions and Formulas_Part 1

The document provides an overview of basic Excel functions for data analytics, including SUM, AVERAGE, MIN, MAX, COUNT, COUNTA, COUNTIF, SUMIF, and AVERAGEIF. Each function is defined with its syntax and examples demonstrating its use in calculations. These functions are crucial for performing calculations, counting data entries, and applying conditions in data analysis.

Uploaded by

mirzaop32
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel For data analytics: Basic functions and

formulas (Part 1)
1. SUM Function
Definition:

The SUM function is used to add up a range of numbers in Excel. It is one of the most frequently
used functions for performing quick calculations.

Syntax:
excel

=SUM(number1, number2, …)

or

=SUM(range)

• number1, number2, … → Individual numbers to sum.


• range → A selection of multiple cells to sum.

Example:

Example 1: Summing Individual Numbers

=SUM(10, 20, 30)

Output: 60 (10 + 20 + 30)

Example 2: Summing a Range

=SUM(A1:A5)

If A1 = 5, A2 = 10, A3 = 15, A4 = 20, A5 = 25, the sum is 75.

2. AVERAGE Function
Definition:
The AVERAGE function calculates the mean (arithmetic average) of a set of numbers.

Syntax:
=AVERAGE(number1, number2, …)

=AVERAGE(range)

Example 1: Calculating the Average of Numbers

=AVERAGE(10, 20, 30, 40, 50)

Output: 30 → (10+20+30+40+50) / 5

Example 2: Calculating the Average of a Range

=AVERAGE(A1:A5)

If A1 = 12, A2 = 15, A3 = 20, A4 = 25, A5 = 18, the output is 18.

3. MIN Function
Definition:

The MIN function returns the smallest value from a list or range of numbers.

Syntax:
=MIN(number1, number2, …)

or

=MIN(range)

Example:

=MIN(10, 5, 20, 3, 15)

Output: 3 (since 3 is the smallest number)


4. MAX Function
Definition:

The MAX function returns the largest value from a list or range of numbers.

Syntax:

=MAX(number1, number2, …)

or

=MAX(range)

Example:
=MAX(10, 5, 20, 3, 15)

Output: 20 (since 20 is the highest number)

5. COUNT Function
Definition:

The COUNT function counts the number of numeric values in a range.

Syntax:
=COUNT(range)

It only counts numeric values, ignoring blank cells and text.

Example:

If A1 = 10, A2 = 20, A3 = "Text", A4 = "", A5 = 50, then:

=COUNT(A1:A5)
Output: 3 (Only counts numbers: 10, 20, and 50)

6. COUNTA Function
Definition:

The COUNTA function counts all non-empty cells, including numbers, text, and special characters.

Syntax:
=COUNTA(range)

Example:

If A1 = 10, A2 = "Hello", A3 = "", A4 = 30, A5 = "Excel", then:

=COUNTA(A1:A5)

Output: 4 (Counts non-empty cells: 10, "Hello", 30, and "Excel")

7. COUNTIF Function
Definition:

The COUNTIF function counts the number of cells that meet a specified condition.

Syntax:
=COUNTIF(range, criteria)

• range → The set of cells to check.


• criteria → The condition to apply.

Example:

Example 1: Counting Numbers Greater than 50

=COUNTIF(A1:A10, ">50")
If the numbers in A1:A10 are {10, 60, 75, 40, 90, 30, 50, 20, 85, 100}, the result is 5
(as five numbers are greater than 50).

Example 2: Counting Specific Text

=COUNTIF(A1:A10, "Passed")

Counts how many cells contain the word "Passed".

8. SUMIF Function
Definition:

The SUMIF function adds up values based on a condition.

Syntax:
=SUMIF(range, criteria, sum_range)

• range → The range where the condition is checked.


• criteria → The condition to match.
• sum_range → The range of numbers to sum (if different from range).

Example:

Example 1: Summing Numbers Greater than 50

=SUMIF(A1:A10, ">50", B1:B10)

Sums values from B1:B10 only where corresponding values in A1:A10 are greater than 50.

Example 2: Summing Based on Text

=SUMIF(A1:A10, "Passed", B1:B10)

Sums values in B1:B10 where A1:A10 contains "Passed".

9. AVERAGEIF Function
Definition:
The AVERAGEIF function calculates the average of values that meet a specified condition.

Syntax:
=AVERAGEIF(range, criteria, average_range)

• range → The range where the condition is checked.


• criteria → The condition to match.
• average_range → The range of numbers to average.

Example:

Example 1: Averaging Sales Above 5000

=AVERAGEIF(A1:A10, ">5000", B1:B10)

Averages values from B1:B10 only where A1:A10 has values greater than 5000.

Example 2: Averaging Based on Category

=AVERAGEIF(A1:A10, "Electronics", B1:B10)

Averages sales in B1:B10 only for rows where A1:A10 contains "Electronics".

Conclusion
These functions are essential for data analysis, reporting, and decision-making in Excel.

• SUM, AVERAGE, MIN, MAX → Basic calculations.


• COUNT, COUNTA → Counting data entries.
• COUNTIF, SUMIF, AVERAGEIF → Applying conditions to calculations.

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