Master Gmail with These 100 Tips BY VIKASH GUPTA

Organizing Your Inbox Time-Saving Tips

1 Use Labels and Filters: Automatically categorize incoming emails. 51 Quickly Unsubscribe from Emails: Use Gmail’s built-in “Unsubscribe” button.

2 Stars and Symbols: Customize stars to prioritize specific messages. 52 Set Up Templates: Save pre-written templates for frequently sent emails.

3 Priority Inbox: Focus on important emails with the Priority Inbox feature. 53 Canned Responses: Automatically send a saved response to similar queries.

4 Archiving Instead of Deleting: Keep emails for reference but keep your inbox clean. 54 Bulk Email Actions: Select and perform actions on multiple emails at once.

Search and Find Faster Hidden Features

5 Bundled Updates: Use "Social" and "Promotions" tabs to manage marketing emails. 55 Mute Conversations: Stop receiving notifications from annoying email threads.

6 Create Email Groups: Group contacts for easier communication. 56 Mark Emails as Important: Let Gmail’s AI prioritize important messages.

7 Snooze Emails: Temporarily remove an email from your inbox to revisit later. 57 Vacation Responder: Set an automatic reply for when you’re out of office.

8 Search Operators: Use advanced search commands (e.g., `from:`, `subject:`, `has:attachment`). 58 Preview Pane: Turn on the preview pane to read emails without opening them.

9 Search by Date: Filter emails by specific time frames. 59 Create Custom Filters: Automatically categorize emails based on sender or keywords.

Power Moves Gmail on Desktop & Web

10 Email Scheduling: Schedule emails to be sent at a later time. 60 Pop-Out Email Window: Compose new emails in a pop-out window while viewing other messages.

11 Find Unread Emails: Use `is:unread` to locate all unread messages quickly.
61 Right-Click Shortcuts: Right-click on emails for faster actions.

12 Exclude Keywords: Use `-` to exclude certain keywords from your search results
62 Use Gmail Offline: Enable Gmail to be accessed without an internet connection.

13 Use older_than: or newer_than:: Filter by email age. 63 Set Custom Inbox Layout: Customize your inbox layout to suit your workflow.

Productivity Boosters S mart Email Handling

14 Keyboard Shortcuts: Activate Gmail shortcuts and memorize key ones (`C` to compose, `R` to reply). 64 Drag-and-Drop Emails into Labels for instant organization.

15 Offline Mode: Access Gmail without an internet connection. 65 Apply Multiple Labels to a single email for better sorting.

16 Tasks Integration: Convert emails into to-do lists. 66 Turn on Auto-Advance to move to the next email after deleting.

17 Multiple Inboxes: Use the Multiple Inboxes feature to view different sections of your email in one place. 67 Switch to Important First mode to highlight priority emails.

18 Undo Send: Enable "Undo Send" to recall emails within 30 seconds. 68 Filter Newsletters straight into a dedicated label.

Security & Privacy

Mastering Gmail Search
19 Enable 2-Step Verification: Add an extra layer of security to your account. 69 Search Inside Labels with label:work.

20 Confidential Mode: Set expiration dates for sensitive emails. 70 Use category:promotions to filter emails by category.

21 Review Account Activity: Check recent Gmail login activity. 71 Locate CC/BCC emails using cc: or bcc: search.

22 Send Encrypted Emails: Use built-in encryption for secure messages. 72 Find Calendar Invites quickly with is:calendar.

23 Block Senders: Block unwanted email senders easily. 73 Use in:anywhere to search even Trash and Spam folders.

Managing Attachments Productivity Power-Ups

24 Report Phishing Emails: Identify and report phishing attempts. 74 Add a Send & Archive button to clean up threads fast.

25 Save Attachments to Google Drive: Automatically store attachments in your Drive. 75 Create Gmail desktop shortcuts in Chrome for one-click access.

26 Search Attachments: Use `has:attachment` to find emails with files. Drag Emails into Google Tasks from the sidebar.
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27 Preview Attachments: Open and preview files without downloading them. 77 Set Gmail as your default email app to open mailto: links.

28 Limit Attachment Size: Compress files or use Drive for large attachments. 78 Enable Mark as Read on your toolbar for quick clearing.

Customization Privacy and Protection Boosts

29 Custom Email Signature: Add a personalized signature to your emails. 79 Download your entire Gmail data via Google Takeout.

30 Change Gmail Theme: Personalize your inbox with custom themes. 80 Block external images to avoid tracking pixels.

31 Add Email Aliases: Use `+` to create aliases (e.g., `[email protected]`). Send Confidential Attachments with expiration and no forwarding.
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32 Custom Notification Sounds: Set unique notification tones for emails. 82 Monitor third-party app access and revoke unused permissions.

Integration with Other Tools 83 Handling

Regularly check Google Account Security Made Easy
Recommendations.

33 Smart Compose: Let Gmail suggest phrases while you type.

Privacy and Protection Boosts
34 Google Calendar Integration: Create events directly from emails. 84 Attach files directly from Recent Drive activity.

35 Use Gmail with Slack or Trello: Link Gmail with productivity tools. 85 Search attachments by type using filename:pdf.

36 Google Keep Notes: Save important parts of emails to Google Keep. 86 Convert attachments with CloudConvert integration.

37 Set up Vacation Auto-Reply: Let people know you’re away automatically. 87 Download all attachments at once with Download All.

38 Customize Keyboard Shortcuts for faster navigation. 88 Send large files using Google Drive share links.

Gmail Add-ons Personalize Your Gmail Experience

39 Boomerang for Gmail: Schedule emails and set reminders for follow-ups. 89 Use Emojis in Labels for fun visual organization.

40 Grammarly: Use Grammarly to check grammar while writing emails. 90 Enable Smart Reply for one-tap email responses.

41 Dropbox Add-on: Send Dropbox files directly from Gmail. 91 Switch between Default, Comfortable, or Compact view.

42 Trello Add-on: Turn emails into Trello cards for project management. 92 Set a custom background image to personalize your inbox.

Mobile Tips Hidden Gmail Gems

43 Swipe Actions: Customize swipe gestures to archive, delete, or snooze emails. Explore Show Original to view email source code and headers.
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44 Use Quick Settings on Mobile: Access basic settings more efficiently. Check Message Size to manage inbox storage.
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45 N otifications Customization: Only receive notifications for important emails. 95 Use Aliases like [email protected] to organize incoming emails.

46 Gmail App Widgets: Add Gmail widgets to your phone’s home screen. 96 Test Gmail Labs for experimental productivity features.

Tidy Up Your Inbox Strengthen Security

Archive old threads instead of deleting — keep the record without the mess. 97 Regularly review devices signed into your Gmail.
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48 Pin important emails by marking them Starred for quick access. 98 Avoid public Wi-Fi or use a VPN when accessing Gmail.

49 Set filters to skip the inbox and go directly to labels. 99 Turn off IMAP access if not needed to reduce risk.

50 Use auto-labeling rules for bills, updates, and personal mails. 100 Set up a recovery phone and email for account retrieval.

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