Lesson Plan: Module 1, Lesson 1

Overview
In this lesson, the students will learn about the location and purpose of the key interface
elements of Microsoft Word 2019, understand how to manage the ribbon display, and
proceed to explore the ribbon tabs and associated groups and commands.

Objectives
Topic objectives MOS exam objectives
Identify the location and purpose of the  Not mapped
key interface elements in Word 2019.
Manage the Ribbon Display Options.  Not mapped

Get familiar with the ribbon.  Not mapped

Table 1: Topic objectives mapped to MOS exam objectives

Preparation
Before presenting this lesson, you should review the Teaching Guide, Student Guide, this
Lesson Plan, and the Resources listed in this Lesson Plan. Some of the activities require
you to prepare with questions to lead discussions, examples of which are listed in the
Teaching Guide.
You should be familiar with the key elements of the Word user interface (UI), the three
options available within the Ribbon Display Options command, and in general, the
location and purpose of the ribbon tabs, with the associated groups and commands of
each tab. Read about contextual tabs and when these appear on the interface. Practice
the steps for the activities and the try-its beforehand. Review the article and video links
in the Student Guide and Teaching Guide.

1
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Make sure that the classroom is set up to meet the needs of this course and has
sufficient space for students to move around for the activities. As you lead the lesson,
direct the students to follow along in the Student Guide document through each topic
and its associated learning experiences such as the warm-up, activities, try-its, and the
wrap-up.

Resources
Student Guide Student_Guide_M1.docx
Teaching Guide Teaching_Guide_M1.docx
Lesson presentation Presentation_M1_L1.pptx
Warm-up None
Topic 1: Activity None
Topic 1: Try-it Starter/supporting files:
 L1_T1_try_locate_elements_starter.docx
Solution files:
 L1_T1_try_locate_elements_solution.docx
Topic 2: Activity None
Topic 2: Try-it Starter/supporting files:
 L1_T2_try_farm_starter.docx
Solution files:
None
Topic 3: Activity Starter/supporting files:
 L1_T3_act_command_groups_for_Microsoft_Word.d
ocx
 L1_T3_act_farm_produce_report.docx
Solution files:
None

2
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Topic 3: Try-it 1 Starter/supporting files:

 L1_T3_try_group_of_commands_starter.docx
Solution files:
 L1_T3_try_group_of_commands_solution.docx
Wrap-up None

Table 2: Resources for this lesson

Note: You can find the starter/supporting files in the lesson’s Learning Activity
Resources folder under Student Materials. You can find the solution files in the
lesson’s Learning Activity Solution Files folder under Educator Materials.

Presenting the lesson

Lesson Presentation guidance
activity and
timing
Warm-up: Short This warm-up activity is relevant for the entire course and is highly
survey and recommended. Run a short survey with the questions listed in the
questions Teaching Guide to gauge students' existing skills and their areas of
4 minutes interest.
Note down responses on the whiteboard and engage them in a
discussion.
Next, ask the students to quietly and independently answer the
warm-up questions listed in their Student Guide. The students can
take turns answering your questions and you can then review the
answers on the PowerPoint slide.
Topic 1: Activity In this activity, you'll demonstrate the location of the key elements
10 minutes of the Word UI and explain their purpose. Leverage the results of
the survey from the warm-up activity to encourage students who
are already familiar with the interface. Ask questions throughout
the demonstration because many new concepts are being covered
and this will help keep the students engaged.
Topic 1: Try-it Students will open the resource listed in their Student Guide and
5 minutes work independently to identify the specific key interface elements
listed in the resource document. Debrief the class to close any
learning gaps observed while students were working on this try-it.

3
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Lesson Presentation guidance

activity and
timing
Topic 2: Activity Demonstrate how the ribbon tab display changes on selecting each
2 minutes option in the Ribbon Display Options command. Lead a
discussion on when each option is best used. You may need to
repeat your demonstration for each option a few times to underline
the change in the display.
Topic 2: Try-It Students will work on their own, modifying the Ribbon Display
2 minutes Options command, to review first-hand the difference between
each option. Note: There is no solution file for this try-it.
Topic 3: Activity Demonstrate the different ribbon tabs, groups, and commands with
15 minutes the help of the resources provided. Demonstrate other time-saving
features, such as the screen tips and contextual tabs that are used
with objects. Manage the time in this activity by focusing on key
features.
Topic 3: Try-It Students will work in small groups and explore the ribbon tabs.
5 minutes They'll identify the common themes for groups and commands
located on each ribbon tab.
Wrap-up Students who will be working with a partner will answer a list of
3 minutes questions and explain their answers to their partners. The questions
will assess the students' understanding or experience prior to the
course and after going through this lesson.
Wrap-up You can choose to run the wrap-up activity detailed in the Teaching
activity and Guide if time permits. Pair up students and ask them to answer
questions questions related to their understanding before the course started
2 minutes and after this first lesson.
Ask the students to quietly mark the correct answers in their
Student Guides. Consider reviewing the answers as a class by using
the PPT slide. Go around the classroom and check students'
responses. Note down each student's tally.

Table 3: Presenting the lesson

4
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Warm-up questions
1. Which of the following items do people most commonly use the Word application to
create?
Select the correct option.
a. Create spreadsheets to track items such as budgets, lists, and timesheets.
b. Create slides to present content such as a meeting agenda.
c. Create documents to distribute such as letters, brochures, and social
media posts. (correct answer)
d. Create database objects to manage data between systems.
2. Which of the following ribbon tabs are unique to Word, that is, these ribbon tabs are
not found in other applications?
Select the correct option.
a. Design and Review
b. References and View
c. Insert and Mailings
d. References and Mailings (correct answer)

3. Which option hides the commands on the ribbon and displays only the names of the
tabs?
Select the correct option.
a. Show Tabs and Commands
b. Show Tabs
c. Auto-hide Ribbon (correct answer)

d. Minimize commands

5
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

4. Which of the following statements best describe the features of Word?

Select all that apply.
a. Use the Navigation pane to search by heading, pages, and results in a
document. (correct answer)
b. Use the Paragraph group on the Home and Layout tabs to manage
paragraph settings. (correct answer)
c. Use the Formulas tab to manage tables and formulas in a document.
d. Use document formatting to manage the structure and layout of a
document. (correct answer)
5. The command you use to manage the display and layout of the ribbon and ribbon
tabs is the __________________________.
Fill in the blank space.
(Correct answer: Ribbon Display Options)

Wrap-up questions
1. What's the quickest way to collapse the ribbon commands and tabs?
Select the correct option.
a. Semi-hide Tabs
b. Show Tabs
c. Hide Commands
d. Auto-hide Ribbon (correct answer)

2. The title bar displays which of the following?

Select the correct option.
a. The name of the current, active file (correct answer)

b. The name of the active location in the document

c. Commands to manage work in documents
d. A quick way to find where commands are located in the application

6
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

3. The ribbon tab that displays groups of commands to manage tracked changes and
proofing tools is the __________________________.
Fill in the blank space.
(Correct answer: Review tab)
4. To manage the fonts, effects, and colors for your document, you use which tab?
Select the correct option.
a. Insert
b. View
c. Layout
d. Design (correct answer)

7
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Lesson step-by-step instructions

Topic 1: Explore the Word interface, Activity
There is no resource file needed for this activity. Open the Word app to demonstrate how
to navigate to the different interface elements, while explaining the purpose of the key
elements, as follows:
1. Select the File tab to open the Backstage view. Explain to the students that this is
the highest-level functionality that they'll use in Word. This is where they'll manage
the document, create a new document, open a document, and save, share, and close
a document. This is also where they’ll manage their account settings.
2. Select the Home tab and hover over all of command groups, briefly explaining the
purpose of the commands in each group.
3. Repeat step 2 for all the tabs and pause at regular intervals to ask and answer
questions.
4. Hover over the document title bar and the name of the current document.
5. Hover over the Tell me feature. Explain that this feature provides hints and
suggestions when you’re searching for instructions or help in performing a task.
6. Hover over the scroll bars and explain that Word has two scroll bars, horizontal and
vertical.
7. Hover over the status bar and explain that it is always visible at the bottom of the
document window.
8. Check if your status bar displays word count and page number. If those counts are
not available, enable these options by right-clicking or opening the context menu on
the status bar, and then select Page Number and Word Count.
9. Demonstrate the word count for the current document. Enter a few words and
demonstrate the change in the status bar.
10. Hover over the Quick Access Toolbar, which is at the top-left corner of the
window. Explore the drop-down options for this toolbar.
11. Hover over the Ribbon Display Options button at the top of the document
window, to the left of the Minimize button. Select the button and briefly go over the
three options—Auto-hide Ribbon, Show Tabs, and Show Tabs and Commands.

8
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Topic 1: Explore the Word interface, Try-it

1. Open L1_T1_try_locate_elements_starter.docx on your device.
2. Locate the UI terms listed in the table by using the interface in the same document.
3. Fill in the table cells and complete the document.

Topic 2: Manage the Ribbon Display Options, Activity

1. In a new document in Word, select the Ribbon Display Options button, and
highlight the three options available. You might ask the students if they know the
purpose of each option at this point.
2. Select the first option, Auto-hide Ribbon. Explain how the ribbon is now no longer
on display and you have more space to work on your document.
3. Select the Ribbon Display Options button again, and then select Show Tabs.
Explain that this is a condensed version of Ribbon Display Options, because only
the tab names are on display, and the command and group names are unavailable
unless you select a tab.
4. Select the Ribbon Display Options button again, and then select Show Tabs and
Commands. Explain that this is the complete display of the ribbon, with all the
commands and groups on display for the selected tab.
5. Encourage the students to think of the best use of each option.

Topic 2: Manage the Ribbon Display Options, Try-it

1. Open L1_T2_try_farm_starter.docx, select the Ribbon Display Options button,
and then select Auto-hide Ribbon.
2. Select the Ribbon Display Options button again, and then select Show Tabs.
3. Select the Ribbon Display Options button again, and then select Show Tabs and
Commands.
4. Ask the students to note down their observations on how the ribbon display changes
when they select each option.

9
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Topic 3: Focus on the ribbon commands and groups,

Activity
1. Open and review L1_T3_act_command_groups_for_Microsoft_Word.docx. This
document lists all the command groups, and it’ll be helpful to review it prior to this
activity.
2. Open L1_T3_act_farm_produce_report.docx from the Learning Activity
Resources folder.
3. Review the various tabs, commands, and command groups. Hover over each tab and
ask the students to name the command groups on each tab and check if they can
recall the purpose of each tab briefly.
4. Ask the students to name the common characteristics between commands in a group.
Some examples include:
 The Font and Paragraph groups on the Home tab
 The Illustrations group on the Insert tab
 The Table of Contents and Citations & Bibliography groups on the
References tab
 The Create group on the Mailings tab
5. Scroll to page 6 of L1_T3_act_farm_produce_report.docx and select one of the
pictures. Demonstrate the appearance of the Picture Format contextual tab. Explore
the groups and commands available on this contextual tab.
6. In the Picture Styles group, select Double Frame, Black, and demonstrate the
addition of the frame to the picture.
7. On the same page, select the table, and demonstrate the appearance of the Table
Design and Layout contextual tabs.
8. In the Table Design tab, in the Table Styles group, select some of the styles and
demonstrate the change in the table.
9. In the Layout tab, in the Cell Size group, select AutoFit, and then select AutoFit
Contents. Explain how the table content shifts with this change.

10
 40566A: Microsoft Word associate 2019
Module 1: Managing documents and options

Topic 3: Focus on the Ribbon commands and groups,

Try-it
1. Open L1_T3_try_group_of_commands_starter.docx in this lesson’s Learning
Activity Resources.
2. Group the students into teams of three to five.
3. Announce a command from the table in
L1_T3_try_group_of_commands_starter.docx.
4. Give each team up to 1 minute to write down (on a sticky note or a piece of paper as
you instruct), the correct location for the announced command. They must correctly
write the ribbon tab and group for the command in Word.
5. If multiple teams have the correct answer, only accept the answer from the team that
presents their sticky note first. The first team to answer correctly and present the
sticky note gets a point.
6. Track the score of each team and at the end of the activity, and score up the total
points by team to announce the winner of this exercise.

11