Republic of the Philippines

CATANDUANES STATE UNIVERSITY

Virac, Catanduanes
College of Information and Communications Technology

HOUSEHOLD INFORMATION MANAGEMENT SYSTEM

(Proposed)

_________________________________________________

An Undergraduate Thesis
Presented to the Faculty
of the College of Information and Communications Technology
Catanduanes State University
Virac, Catanduanes

In Partial Fulfilment of the

Requirements for the Degree
Bachelor of Science in Information Systems

__________________________________________________

SHAIRA EUGENIO DARYANZEL B. TIOXON CATHERINE

D. LA TORRE ALAIZSA NHICOLE P. GABELO EMMA L.
ICAMEN
May 2021
 Republic of the Philippines
CATANDUANES STATE UNIVERSITY
Virac, Catanduanes
College of Information and Communications Technology

APPROVAL SHEET

In partial fulfillment of the Bachelor of Science in Information System

requirements, this CAPSTONE PROJECT entitled Household Information
Management System has been prepared and submitted by Eugenio, Shaira. Tioxon,
Daryanzel B. La Torre, Catherine D. Gabelo, Alaizsa Nhicole P. and Icamen, Emma L.
thus, hereby recommended for the oral examination.

MARIA SHEILA R. GREGORIO, EDD

Project Adviser

Approved by the Committee on Oral Examination with a grade of _______.

PANEL OF EVALUATORS

MA. EMMIE T. DELLUZA

Chairman

ASTER VIVIEN C. VARGAS MA. ANTONIA E. ROJAS

Member Member

Accepted and approved for the conferral of the degree Bachelor of Science in
Information System

<Name of Faculty In-Charge> MA. CONCEPCION S. VERA

Faculty-In-Charge, Capstone Project Dean, CICT

Date: <May 17

1
 EXECUTIVE SUMMARY

SHAIRA EUGENIO, DARYANZEL TIOXION, ALAIZSA NHICOLE GABELO,

CATHERINE LA TORRE, EMMA ICAMEN
“HOUSEHOLD INFORMATION MANAGEMENT SYSTEM”
(Unpublished Undergraduate Thesis
Thesis, Catanduanes State University, May 2021)

The barangay plays a significant role in our community. It records every

household’s resident’s information. As the four barangays of Pandan, Catanduanes,

Libod, Napo, Del Norte, and Del Sur still use paper-based or manual process

documentation in storing and tracking records, the team came up with the solution to

the information management of the barangay's current situation. The team wants to

apply programs into one system and create an integrated information system, called

Household Information Management System. The study wants to create an easy, fast,

secure, reliable, and accurate information management system that will be beneficial to

the community.

The Household Information Management System is designed to help the

Barangay in managing data information through an integrated process. The system

wants to store, track, update, record, and produce a residency, indigency, barangay

clearance, business clearance, summon, a notice of hearing, docket, invitation, blotter

report, and blotter certification in an integrated process. It will also help to generate a

summary of monthly reports as part of the requirements of management in Barangay.

In developing the system, the proponents will follow the Rapid Application

Development (RAD) standard, which includes planning and requirement analysis,

designing project architecture, Development and programming, testing, and

deployment and maintenance.

In completing the project, NetBeans, MS Word, and Java are utilized as tools

for programming applications.

2
 To validate the design and development of the Household Information

Management System in terms of functionality, reliability, usability, and efficiency, the

proponents evaluated the barangay secretary and chairman. Barangay Chairman and

Secretary Evaluation.

The system was tested and evaluated by the respondents. The results were

computed by tallying the rates, mean, and grand mean. The result of the evaluation to

HIMS functionality with the grand mean of 4.73 interpreted as “Excellent”, to

Reliability with the grand mean of 4.63 interpreted as “Excellent”, to Usability with the

grand mean of 4.32 interpreted as “Excellent”, to Efficiency with the grand mean of

4.13 interpreted as “Good” and. Overall, based on the evaluation, the respondents are

satisfied.

The proponents concluded that the system Household Information Management

System is operational and can minimize the time consumed due to manual processing

and can restore and archive every household data of barangay. Household Information

Management System provided accurate and efficient information that is reliable and

complete. The system is a friendly user to them without getting confused in navigating.

This condition was addressed after all the requirements of the study has been processed

and studied.

3
 ACKNOWLEDGEMENT

First and foremost, praises and thanks to God, the Almighty, for His showers of

blessings throughout our research work to complete the research successfully.

We would like to express our deep and sincere gratitude to our research adviser, Mrs.

Ma. Sheila R. Gregorio, EdD, for providing invaluable guidance throughout this

research.

Thank you, ma’am, for replying all the time.

We would like to acknowledge helpful suggestions from our professor in capstone,

Mrs. Ma. Emmie Delluza. We are grateful for your patience, guidance, and

consideration throughout the study.

The completion of this project would be impossible without the team of this research.

Any attempt at any level cannot be satisfactorily completed without the help of each

member.

Lastly, our deepest appreciation to our family for the undying support especially in

terms of finance, and for the patience and understanding.

We are overwhelmed in humbleness and gratefulness to acknowledge our depth to

those who have helped us put these ideas and complete the research successfully.

4
 DEDICATION

We dedicate this project to God Almighty, our creator, our strong pillar, our

source of inspiration, wisdom, knowledge, and understanding. He has been the source

of my strength throughout this program and on His wings only have we soared. We

also dedicate this work to our families who strive to support and believe in what we

are doing no matter what. Thank you.

5
 TABLE OF CONTENTS
ACKNOWLEDGEMENT 4
DEDICATION 5
TABLE OF CONTENTS 6
LIST OF FIGURES 8
LIST OF TABLES 9
Chapter 1 INTRODUCTION
Project Context 10
Purpose and Description 10
Statement of the Problem 12
Objectives 12
Scope and Limitations 13
Definition of Terms 13
Chapter 2 RELATED LITERATURE
Related Studies 14
Synthesis 19
Chapter 3 PROPOSED SOLUTION TO THE PROBLEM
Technical Requirements 20
Methodology 21
Evaluation 29
Professional & Ethical Consideration 30
Chapter 4 RESULT AND DISCUSSION
Project Technical Description 31
Desktop Application 31
Final Evaluation Result 49
Summary Of Respondents Evaluation 52
Chapter 5 CONCLUSION AND RECOMMENDATION
Summary 54
Conclusion 54
Recommendation 55

6
REFERENCES 56
APPENDICES
Appendix 1 Project Schedule 57
Appendix 2 Modules and Storyboard 57
Appendix 4 Training Plan 62
Appendix 5 Questionnaire 63
Appendix 6 Acceptance Form of Advisership 65
Appendix 7 Certification of the Editor 66
Appendix 8 Curriculum Vitae 67

7
 LIST OF FIGURES

1. Use-Case Diagram 21

2. Data Flow Diagram 22

3. Gantt Chart 57

4. Modules and Storyboard 57

8
 LIST OF TABLES

1. Technical Requirements 20

2. Functional Requirements 23

3. Test Case 27

4. Likert Scale 30

5. System Features 34

6. Desktop Application Design Preliminary Evaluation 38

7. Evaluation Result 48

8. Training Plan 62

9. Questionnaires 63

9
 Chapter 1
INTRODUCTION

Project Context

The Information system is regarded as a tool to provide various services to

different management functions. The tools have been developing year by year and the

application of the tool has become more and more diverse. (Shwetadhuri, 2015)

According to the Data Privacy Act of 2012 section 20 (a) (Republic Act 10173),

the personal information controller must implement reasonable and appropriate

organizational, physical and technical measures intended for the protection of personal

information against any accidental or unlawful destruction, alteration, and disclosure,

as well as against any other unlawful processing.

The barangay plays a significant role in our community. Every household’s

information from the number of residencies, indigency, clearance, and even personal

information, etc. are recorded by the barangay. We are living in a technological era

wherein almost everything is done through technology. We cannot deny the fact that

technology helps us in so many ways and that also includes managing and integrating

information. Yet there are still some communities that use manual systems/processes

on their transactions and have not yet adopted the technology in their field. Not adapting

technology will slow productivity and will cause dilatation in responding to citizens’

needs. Manually doing everything will take ages to finish. As a barangay citizen, we

designed a system that will turn information management from paper-based to

computer-based. The Household Information Management System provides detailed

information about the documents. It will give accurate and efficient information that is

reliable and complete. This will be a great help to have their data be available in time,

stay confidential, and integrated.

10
 The system is a friendly user, designed for people without getting confused in

navigating. The program used Graphic User Interface (GUI) that allows users to interact

through graphical icons and visual indicators. The main function of the system is to

manage the records of the barangay; specifically, it is intended to archive the records

of the residents.

The project aims to provide a better environment for personnel and residents as

well. By doing this project with my fellow researchers, it will help the barangay to ease

their work.

Purpose and Description

Paper-based documents are still practiced in some of the Barangay. Due to the

increasing number of residents, the documents that need to be compiled are also

increasing. There is a high risk of paper-based documentation, especially in times of

calamity and criminal activities. The system wants to address solutions to the possible

risk or difficulties occurring in a barangay. The idea of introducing an efficient and

reliable way to record and manage information is needed in the Barangay. It will also

be a great help in archiving documents, from the year to the end.

We should grab the opportunity in adapting to changes, such as the use of

technology, the transition from paper-based to computer-based. Looking forward to all

barangay adapting to the rapid change in information management. To achieve quality

service in gathering and issuance documents to the residents.

11
 In this proposed system, we hope that it will lessen the burdens of workloads and

will save time consumed to store and restore data information, there is no need to find one

by one on an old shelf, everything is just a single click which can be used and accessed by

authorized personnel. The top priority in the proposed system is to safeguard documents.

Adding also preventive measures to prevent cybercrimes.

Statement of the Problem

This research intended to answer the following questions:

1. What kind of system can be developed to minimize the time consumed due to

manual processing or paper-based process?

2. What are the features of the Household Information Management System that is

reliable and accurate to use by authorized officials?

3. How efficient can a system provider be in terms of:

a. Accessibility

b. Reliability

c. Usability

d. Efficiency

e. Functionality

Objectives

The general objective of this study is to design and to develop a Household Information

Management System with the following features: blotter, residency, indigency, barangay

business clearance, summons, invitation, a notice of hearing, docket, and business

clearance that will integrate information in a single storage system.

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The following will be the specific objectives of the study;

1. Design a system that stores barangay data for both constituents and officials of

Barangay Del Sur, Del Norte, Libod and Napo, Pandan, Catanduanes.

2. Provide an integrated information system to the officials and constituents for them

to improve daily transactions with regards to barangay requirements and issues

3. To test the functionality of the proposed system based on: Accessibility, Reliability,

Efficiency, Functionality, and Usability.

Scope and Limitations

This project focused on defining, designing, and building an information system for

the Pandan Poblacion such as Libod, Napo, Del Norte, Del Sur, that allows users to have

well-integrated processes that can perform much faster and more accurate than a manual

system they are currently using, for the better environment for both residents and personnel.

The system will not cover the problems that are not involved in the proposed system

such as barangay problems. The system cannot be used on mobile phones.

Definition of Terms

● Household - A place where the information needed in the study will be collected.

● Barangay – An organization where the study will be conducted.

● Personnel – They are the respondents of the proposed study.

● Records – Information stored in the system database.

● Household Information Management System – a proposed system that will

integrate information in one database.

13
 Chapter 2
RELATED LITERATURE

According to the Data Privacy Act of 2012 section 2 (Republic Act 10173), it is the

policy of the State to protect the fundamental human right of privacy, of communication

while ensuring free flow of information to promote innovation and growth. The State

recognizes the vital role of information and communications technology in nation-building

and its inherent obligation to ensure that personal information in information and

communications systems in the government and the private sector are secured and

protected.

According to (Lovely, 2021), Mr. Edilberto Donato said that creating such files is

very time-consuming, especially the barangay clearance. We use a typewriter in creating it

while certificates, permits, and reports are going to print in the computer shop. Everything

was manually created and takes time to produce.

Computers and Technology (2021) stated some problems in manual record-keeping

and monitoring. Slow retrieval of the record. Manual record-keeping is less organized. And

lack of security since files are stored in logbooks it is freely available to anyone, if the

information falls into the wrong hands, it can be manipulated by the records that can cause

problems. The Barangay Computerized Record-Keeping System lessens the time it takes

to record, search and retrieve the important files to make the job more efficient.

According to (Imus et al., 2018, p. 33) stated that in this age of advanced

technologies of operation, no one is left behind from using high technologies to make work

or complex activities easier. Computers, specifically, serve as general service tools and

weapons in the field of information retrieval and operations. Computer-based information

retrieval operates through the use of software that can offer information services for an

institution or organization. It is a powerful and convenient builder for simultaneous growth

14
in society and industries. An information service provides a way to electronically access,

retrieve, and transmit that information. Barangay Management Information System for San

Carlos City is an online and offline system to keep, process, retrieve and update Barangay

and City Hall information through a secure network interface. It is designed to handle a

wide range of information relating to barangay profile, constituents’ profile, barangay

clearances, barangay disputes/cases, barangay activities, and barangay legislation, and City

Hall’s required reports from the barangay. It covers all the functions, activities, and

transactions of the barangay which aims to provide complete and accurate information for

the barangay and city hall management and stakeholders.

Knight (as cited in Imus et al., 2018, p. 34) The Online Information System, can

store data, that is, its file or its database, are usually organized in such a way that individual

pieces of data can be retrieved and modified quickly and without necessarily accessing any

other piece of data in the system.

Manually performing a different task is time-consuming. With the proposed system

it will be easier to do tasks and will maximize the productivity of personnel. Electronic

Document and Records Management Systems Implementation Recommendations from

The Front Line.

The study of InekeDeserno, 2001, provides information on the implementation of

an Electronic Document Management System (EDMS) at the United Nations High

Commissioner for Refugees (UNHCR). The document discusses the principal features of

the system, integrated management of electronic documents, integration of classification

schemes, and records scheduling concerns. The paper also provides EDMS implementation

recommendations.

Paper documents, incoming and outgoing were forwarded to the Archives

Department for registration and filing. As users increasingly work electronically, this was
15
no longer consistently done. Users filed more and more electronic documents on their

drives. These documents were not stored according to the file classification scheme and

were only accessible by the individual who created them. Consequently, staff members

who were replacing traveling colleagues could not access their documents and thus carry

out their work.

According to (inettutor.com 2015) the study focuses on the record management

system of the said Barangay treasurer/secretary is the one who performs permits,

certificates transactions, community tax, business taxes, and other fees. They are also in

charge of keeping track of the records, capturing and maintaining up-to-date records of all

issuance transactions and daily, monthly, yearly reports. These records are sufficient for

various purposes that require an appropriate, consistent, and secured storage of files. The

study of the records management system will give safer storage of financial records, fast

retrieval of files, maintain reliability and accuracy, and faster tracking of files.

According to Aj, L. (n.d.). (2021) It is appropriate for the use of barangay

employees, who have access to profile information of barangay residents for the direct

reports, and also departmental organizational staff that has a business need for this

information for their business unit. The Barangay Profiling System is responsible for an

effective and efficient approach for barangay employees and residents. It will help them

accomplish tasks faster and also it eliminates the need for a large staff. It will provide

profile-based information on residents.

According to Danilo Geverola Jr. and Joshua Ugsang, 2018 developing a

computerized profiling system will upgrade and create an automated registration process,

identification card and generate a demographic profile of Senior Citizens in each barangay

of Malita, Davao Occidental. The study was conducted to assess the deficiency of

transactions at the office of Senior Citizen in Malita Davao Occidental. The study covers
16
the changes from manual to automate in which the user can manipulate the new system.

The study conducts to develop a computerized profiling system that upgrades and creates

an automated registration process, identification card and generates demographic profiles

in each barangay. It could generate reports and provide identification cards. It also provided

the facility for searching the master list of all senior citizens. The system could reduce the

workloads in the office resulting in better management and working performance

According to the Iteit spamast-Malita (2018) it stated that a web-based barangay

information system covered the thirty (30) barangays of Malita, Davao Occidental.

Furthermore, it was developed to automate the management of barangay households,

commodities, and population, populate barangay data that can be viewed in the municipal

webpage to monitor the increase and decrease of household, commodities, and population

for immediate action, and establish geotagging of commodities for barangays

As stated in (graduateway.com 2016, Oct 22) Web-based system is used to secure

the records of the residents that only the Barangay Captain and his/her secretary are the

only entities that can access the record. Viewing and surfing the sites are the only roles that

the residents can do. They can send some inquiries, too. The study is designed to make the

barangay more progressive and developed. It focuses on the design of how to file the record

of every resident belonging to a certain barangay that gives an easy way to access some

necessary documents. It will help the residents to popularize the town through publishing

their place not only to their hometown but worldwide. It can help other people to extend

their knowledge of the town through internet surfing. It intends the tourists and other people

to discover what the place has, Pagadian City is to give a change the manual way and to

secure the records or files of the residents, provide up-to-date information needed by the

residents and other concerns, to monitor the peace and order of the Barangay by managing

17
the summon, and to provide some necessary documents for the residents that are required

in building a business

Talent Magnifier (2017) analyzed that, Management Information system is very

important for decision-making in professional and personal life. Collection of data,

processing of information, and controlling of information are done by the MIS applications.

As studied by Algara (2015) on Barangay Resident Record Management and

Certificate Issuance System stated that this study focuses on the records management

system of the said Barangay.

As mentioned by Sakthievel (2014), The Management Information System (MIS)

plays the same role in the organization. The system ensures that appropriate data is

collected from the various sources, processed, and sent further to all the needy destinations.

AWonderWorldBlog (2005) indicated that a Computer Information Service

represents a giant leap in the computerized system of barangay transactions and records

handling.

According to Lado et al., (2017)9 computerized barangay information systems are

appropriate for use by barangay employees, who have access to the profile of barangay

residents for the direct reports.

According to Jennifer Rowley (2005), information systems are a tool to support

information management information systems are increasingly being used in organizations

to provide a competitive advantage.

Francesca Tessarollo (2010) in her study revealed that a good information system

is significant for the proper functioning of every organization.

As studied by Shwetadhuri (2015) the Information system is regarded as a tool to

provide various services to different management functions. The tools have been

developing year by year and the application of the tool has become more and more diverse.
18
 According to Nestor (2016) 3, barangay represents the government at the grass-root

level. They are considered the epitome of what the government can offer and are the court

of first help of the general populace.

As cited in (inettutor.com.Feb. 16, 2018) Barangay Management System includes

the profile of residents, blotter reports, clearance generation, and many more. The project

has also a mobile application both in Android and iOS. The study offers detailed, reliable,

and secured keeping of all data. The system facilitates Barangay management by enabling

the client barangay to maintain their resident records as complete and up-to-date as possible

and as easily accessible for verification, monitoring, and reference purposes based on the

available residents’ census data kept by the client Barangay.

Related Studies

Pulumbarit and Suarez (2017) found in their study that the Barangay can greatly

benefit by using the developed Barangay Office Management System that was specifically

configured for the office transactions of a Barangay. The data revealed that the system was

rated “Excellent” regarding Functionality (4.6); Reliability (4.37); Usability (4.43);

Maintainability (4.66); Portability (4.6); and Training and Documentation (5.00).

Comparatively lower ratings were given to the system regarding Functionality and

Portability (4.6). As a whole, the obtained mean value of 4.61 indicates the proposed

system was “Excellent”, and was recommended for use in any Barangay.

Synthesis

As discovered, the completed research, studies, system, and articles presented

above will serve as the basis and guide for the development of our project which is entitled

Household Information Management System.

19
 Chapter 3
PROPOSED SOLUTION TO THE PROBLEM

Technical Requirements

Hardware
Physical devices used in developing the system.

Huawei Matebook D14

Monitor Resolution – 1920 x 1080 FHD
Screen Size – 15.6 inches
Graphics – Radeon Vega 8 Graphics
Processor – AMD Ryzen 5 3500U
Mouse/ Touchpad Support Touchpad
Keyboard Chiclet Keyboard.
Storage (hard disk drive) 8 GB DDR4 (256 SSD, 512 SSD)
Printer Epson L120 / Epson L1160

Software
A software program is used in programming a system.

Windows 10 Operating System

NetBeans 8.2 Java
Xampp MySQL and Apache
Java Programming Language
MS Word Microsoft Office 2019

Data
Units of information that are collected through conducting qualitative and
Quantitative research.

Face-to-face surveys
Survey Self-administered paper and pencils
survey
Paper-based questionnaire Written questionnaire
Interview Face-to-face interviews

20
 Methodology

The development team followed the Rapid Application Development; A fast project

turnaround. It focused on minimizing the planning stage and maximizing prototype

development. It consists of a plan describing how to design, develop, launch specific

software. This methodology allows rapid change in the development of the system.

The system development process model is broken down into different phases. Basic

phases of system development processes are as follows: Planning and Requirement

Analysis, Designing Project Architecture, Development and Programming, Testing, and

Deployment and Maintenance.

Phase 1: Planning phase

The proponents conducted an interview and research survey to meet the needs of

Barangay will serve as guidelines in the proposed system.

Phase 2: Analysis phase

The proponents analyzed the problem gathered from the Offices of Barangay in

regards to their paper-based management information and figured out a solution to the

problem.

Phase 3: Designing Project Architecture

The proponents start designing the user interfaces and features of the proposed

system.

Use-Case Diagram

21
Data Flow Diagram

Issuance of requested Updated documents

documents

1.0 2.0 3.0

HOUSEHOLD
BARANGAY INFORMATION
RESIDENTS ADMIN
MANAGEMENT
SYSTEM

Blotter Certificate
Blotter Report
Certificate of Indigency
Certificate of Residency
Barangay Clearance Barangay Secretary
Barangay Business Clearance
Summons
Docket
Invitation

Requested Documents Certification details

The Data Flow Diagram (DFD) represents the flow of the data and the transaction

happening in the Household Information Management System. The transformation

happens when the data enter and exist in the system. This Household Information

Management System Data Flow Diagram illustrates the structure of the system, like the

incoming transaction of the resident in the barangay and the system, which may generate

requested documents. This Data Flow Diagram shows the general process of the Household

Information Management System to understand the flow of the system.

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Functional Requirements

FUNCTION DESCRIPTION RESTRICTION

Access type:
LOGIN FORM The user will enter his/her correct combination Admin
of username and password. Barangay
Secretary
Access Type:
MAIN MENU Display all the possible transactions the Admin
system can perform. Barangay
Secretary
Access type:
This allows the administrator to set or change
SYSTEM Admin
the name of the barangay and the name of the
SETTING Barangay
barangay captain and secretary.
Secretary
Access type:
USER
A list of authorized users is encoded in this Admin
ACCOUNTS
module. Barangay
Secretary
Access type:
Displays the history of users who used the
Admin
HISTORY LOGIN system
Barangay
Secretary
Access type:
Information and important details of the
Admin
BARANGAY resident must be recorded and encoded in this
Barangay
module.
Secretary
Access type:
BLOTTER Records any incidents that occur in the vicinity
Admin
REPORT of the barangay
Barangay
Secretary
Access type:
Issued blotter certifications of any incidents
BLOTTER Admin
that occur in the vicinity of the barangay
CERTIFICATION Barangay
Secretary
Access type:
CERTIFICATE OF
In this module, the user can add or update a Admin
INDIGENCY
record of indigency. Barangay
Secretary

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 FUNCTION DESCRIPTION RESTRICTION
Access type:
BARANGAY
In this module, the user can add or update a Admin
BUSINESS
record of barangay business clearance. Barangay
CLEARANCE
Secretary
Access type:
BARANGAY
In this module, the user can add or update a Admin
CLEARANCE
record of barangay clearance. Barangay
Secretary
Access type:
Barangay
CERTIFICATE This module allows the user to add or update
Chairman
OF RESIDENCY records of residency.
Barangay
Secretary
Access type:
Log all the records, complained about by the Barangay
residents. Chairman
DOCKET
Barangay
Secretary
This module prints the summon that will be Access type:
issued to respondents and complainants. Barangay
NOTICE OF
Chairman
HEARING
Barangay
Secretary
The sole function of a summons is to achieve Access type:
a defendant's court appearance in a criminal Barangay
SUMMONS action for arraignment upon the accusatory Chairman
instrument by which such action was Barangay
commenced. Secretary
This module records all the household’s Access type:
resident’s information. Barangay
RESIDENT
Chairman
INFORMATION
Barangay
Secretary
This module prints the invitation that will be Access type:
issued to respondents. Barangay
INVITATION Chairman
Barangay
Secretary
BLOTTER In this module, the user is allowed to view the
Access type:
MONTHLY list of blotter reports and print the specific list
Barangay
REPORT based on the query of the user.
Secretary

24
 FUNCTION DESCRIPTION RESTRICTION
INDIGENCY In this module, the user is allowed to view the Access type:
MONTHLY list of indigency reports and print the specific Barangay
REPORT list based on the query of the user. Secretary
BARANGAY
In this module, the user is allowed to print the
CLEARANCE Access type:
list of barangay business clearance reports
BUSINESS Barangay
and print the specific list based on the query
MONTHLY Secretary
of the user.
REPORT
BARANGAY In this module, the user is allowed to view the
Access type:
CLEARANCE list of barangay clearance reports and print
Barangay
MONTHLY the specific list based on the query of the
Secretary
REPORT user.
RESIDENCY In this module, the user is allowed to view the
Access type:
MONTHLY list of barangay certificates of residency
Barangay
REPORT reports and print the specific list based on the
Secretary
query of the user.
BARANGAY
In this module, the user is allowed to view the
BUSINESS Access type:
list of barangay business clearance reports
CLEARANCE Barangay
and print the specific list based on the query
MONTHLY Secretary
of the user.
REPORT
In this module, the user is allowed to view the
SUMMON Access type:
list of barangay summons reports and print
MONTHLY Barangay
the specific list based on the query of the
REPORT Secretary
user.
In this module, the user is allowed to view the
INVITATION Access type:
list of barangay invitation reports and print
MONTHLY Barangay
the specific list based on the query of the
REPORT Secretary
user.
NOTICE OF In this module, the user is allowed to view the
Access type:
HEARING list of barangays notice of hearing reports,
Barangay
MONTHLY and print the specific list based on the query
Secretary
REPORT of the user.

25
Phase 4: Development and Programming

In this phase, the programmer programs the system and follows specific coding

requirements to get the feasible state.

Phase 5: Testing phase

In this phase, the system tested all the features and their input and output. The

researcher invited the barangay secretary to test and rate the system.

Testing Plan

● Validation Testing

The system went through validation testing. The system was tested by the barangay

secretary and research team. The proponents will test this Household Information

Management System in Libod, Pandan, Catanduanes in coordination with the authorized

person who will be available to our testing date. The researcher will test the input and

output of the system if the system gives the great operation that is provided. The persons

there as well can rate the work of the researchers and ask for some review or suggestions

in the said system.

26
Test Case
Pass /
Test Case # Description Test Steps Expected System Response Comment
Fail

Click the
-After clicking, a splash screen will appear
1. software followed by the login form.
Login to application
-If the data entered is correct, the main
1. System 2. Enter username
menu will appear.
Software and password
3. Click the login -If the data entered is incorrect, an incorrect
password/username will appear.
button

-If the data entered is correct, the main

Input password
Go to Main menu will be displayed.
2. 1. and username to
Menu -If the data entered is incorrect, an incorrect
the login form
password/username will appear.

In this module, you can set or edit

Go to System Click the user
3. 1. information of the barangay chairman,
Settings system setting
secretary, as well as the barangay name.

-After clicking, authorized access users will

Go to User 1. Click the user be displayed.
4.
Accounts accounts -The main menu will be displayed on the
left side of the interface.

Go to Click the -Once clicked, all features will be

5. 1.
Barangay barangay folder displayed.

Go to Blotter Click the blotter

-Once clicked, the lists of blotter reports
6. Monthly 1. monthly report
will be displayed.
Report button.

Go to Click the
Indigency indigency - Once clicked, the lists of indigency
7. 1.
Monthly monthly report reports will be displayed.
Report button.

Go to Click the
Barangay barangay
-Once clicked, the lists of barangay
Business business
8. 1. business clearance monthly reports will be
Clearance clearance
displayed.
Monthly monthly report
Report button

Go to Click the
Barangay barangay
-Once clicked, the lists of barangay
9. Clearance 1. clearance
clearance monthly reports will be displayed
Monthly monthly report
Report button

27
Test Case Pass /
Description Test Steps Expected System Response Comment
# Fail

Go to Click the
Residency residency -Once clicked, the lists of residency
10. 1.
Monthly monthly report monthly reports will be displayed
Report button

Go to Click the
-By clicking residents, the system should be
11. Certificate of 1. certificate of
able to add or update new data
Residency residency button

Go to Click the
-Clicking indigency, the system should be
12. Certificate of 1. certificate of
able to add or update new data.
Indigency indigency button

Go to Click the
Barangay barangay -Clicking barangay business clearance,
13. business 1. business the system should be able to add or
clearance clearance update new data.
button

Go to Blotter Click the blotter -Clicking blotter report, the system should
14. 1.
Records records button be able to add or update new data

Go to Click the
-Clicking barangay clearance, the system
15. Barangay 1. barangay
should be able to add or update new data
Clearance clearance button

● Testing Type Activity

The system will be tested through the Acceptance test, where the client verifies

whether end to end the flow of Household Information Management System is as per the

business requirements or not and if it is as per the need of the end-user. They will accept

the Household Information Management System only when all the features and

functionalities work as they expected.

● Final Testing

1. The system will be tested via computer to test its, functionality, reliability, usability,

the efficiency of the system, and to know if the system is perfectly fitted to the

barangay.

28
 2. The system will be tested by the staff if it has a user-friendly interface, is visually

appealing, and is easy to learn.

3. The research team will test the whole system to ensure the system is error-free.

Phase 6: Deployment phase

In this phase, the system is already developed and tested. It will be put into use

where the system is implemented and evaluated, and if it is efficient and effective.

Phase 7: Maintenance Phase

It is where the system is assessed to keep the system functionalities from becoming

obsolete.

Evaluation

Data Gathering Procedure

Paper-based questionnaires and interviews were used to gather information from

the target respondents. This questionnaire will be divided into two parts- profile of

respondents and level of acceptance of the new system in terms of functionality, efficiency,

reliability, usability based on the ISO 9126-1 software quality model.

Sampling Procedure

● Judgment or purposive sampling

The researcher’s target respondents are the barangay chairman and secretary. This

sampling procedure will be used to gather information.

Respondents of the Study

The researcher will gather data from the barangay staff of Libod, Napo, Del Norte,

and Del Sur. The respondents will be the barangay chairman, barangay secretary.

29
Statistical Tools

The study will be using a 5-point Likert Scale to determine the level of acceptability of the

respondents on the new system.

Scale Mean Range Interpretation

5 4.21-5.00 Excellent
4 3.41-4.20 Good
3 2.61-3.40 Fair
2 1.81-2.60 Poor
1 1.00-1.80 Very Poor
https://www.scribbr.com/methodology/likert-scale

Professional & Ethical Consideration

The protection of human subjects throughout the study is important. Professionalism and

ethical consideration must be observed. Data that will be gathered from the respondents

will be used for research purposes alone. This paper is in line with Republic Act No. 10173

also known as the Data Privacy Act of 2012, a law that seeks to protect all forms of

information, be it private, personal, or sensitive. The following are the ethical guidelines:

1. The data can only be accessed by the personal information controller and the

authorized personnel to avoid data breaching and disclosure of information. (Sec.

20(a))

2. Any information that comes to researchers’ knowledge and possession will stay

confidential and will be used for research purposes only. (Sec. 8)

3. The data will be retained only as long as necessary for the fulfillment of the

research. (Sec. 11(e)

4. The processing of personal information shall be permitted only if the resident or the

owner of data agreed. (Sec. 12(a)).

30
 Chapter 4
RESULT AND DISCUSSION

Project Technical Description

The Household Information Management System (HIMS) is a system purposely

designed for barangay use. The research team proposed HIMS to the barangay who are still

paper-based. This system will turn the way they store information from manual-based into

computer-based. It can be accessed by the barangay chairman and secretary.

Since the barangay is still doing everything manually which causes delays of

issuance, the system automates the current manual process and transactions to prevent such

events. The system is composed of barangay residency, indigency, clearance, blotter,

summons, a notice of hearing, and invitation and will be stored digitally to prevent it from

getting lost. The secretary can easily monitor the issuance of certificates. The system does

not only issue certificates but records the total population and household profile as well.

1.1 Desktop Application

• LOGIN FORM

The user will enter his/her correct combination of username and password

• MAIN MENU

Display all the possible transactions the system can perform

• SYSTEM SETTING

This allows the administrator to set or change the name of the barangay and the name

of the barangay captain and secretary.

• USER ACCOUNTS

A list of authorized users is encoded in this module

31
• HISTORY LOGIN

Displays the history of users who used the system

• BARANGAY

Information and important details of the resident must be recorded and encoded in this

module.

• BLOTTER REPORT

Records any incidents that occur in the vicinity of the barangay

• BLOTTER CERTIFICATION

Issued blotter certifications of any incidents that occur in the vicinity of the barangay

• CERTIFICATE OF INDIGENCY

In this module, the user can add or update a record of indigency.

• BARANGAY BUSINESS CLEARANCE

In this module, the user can add or update a record of barangay business clearance.

• BARANGAY CLEARANCE

In this module, the user can add or update a record of barangay clearance.

• CERTIFICATE OF RESIDENCY

This module allows the user to add or update records of residency

• DOCKET

Log all the records, complained about by the residents.

• NOTICE OF HEARING

This module prints the summon that will be issued to respondents and complainants

32
• SUMMONS

The sole function of a summons is to achieve a defendant's court appearance in a

criminal action for arraignment upon the accusatory instrument by which such action

was commenced.

• RESIDENT INFORMATION

This module records all the household’s resident’s information

• INVITATION

This module prints the invitation that will be issued to respondents

• BLOTTER MONTHLY REPORT

In this module, the user is allowed to view the list of blotter reports and print the specific

list based on the query of the user.

• INDIGENCY MONTHLY REPORT

In this module, the user is allowed to view the list of indigency reports and print the

specific list based on the query of the user.

• BARANGAY BUSINESS CLEARANCE MONTHLY REPORT

In this module, the user is allowed to print the list of barangay business clearance

reports and print the specific list based on the query of the user.

• BARANGAY CLEARANCE MONTHLY REPORT

In this module, the user is allowed to view the list of barangay clearance reports and

print the specific list based on the query of the user.

• RESIDENCY MONTHLY REPORT

In this module, the user is allowed to view the list of barangay certificates of residency

reports and print the specific list based on the query of the user.

33
 • SUMMON MONTHLY REPORT

In this module, the user is allowed to view the list of barangay summons reports and

print the specific list based on the query of the user

• INVITATION MONTHLY REPORT

In this module, the user is allowed to view the list of barangay invitation reports and

print the specific list based on the query of the user

• NOTICE OF HEARING MONTHLY REPORT

In this module, the user is allowed to view the list of barangays notice of hearing reports

and print the specific list based on the query of the user

System Features

Visual Table of Household Information Management System

34
35
36
37
 FINAL EVALUATION RESULT

Desktop Application Design Preliminary Evaluation

Pass
Test Test
Description Expected System Response / Comment
Case # Steps
Fail

1. Click the -After clicking, a splash screen

software will appear followed by the login
2.
application form.
Login to
3. Enter -If the data entered is correct, the
1. System Passed
username and main menu will appear.
Software
password -If the data entered is incorrect,
Click the an incorrect password/username
login button will appear.

38
 1. -If the data entered is correct, the
Input
main menu will be displayed.
Go to Main password and
2. -If the data entered is incorrect, an
Menu username to Passed
incorrect password/username will
the login form
appear.

1. In this module, you can set or edit

Go to
Click the user information of the barangay
3. System
system setting chairman, secretary, as well as the Passed
Settings
barangay name.

39
 Click the user -After clicking, authorized access
Go to User 1. accounts users will be displayed.
4.
Accounts -The navigation pane be displayed Passed
above the user accounts

1. Click the -Once clicked, barangay, output, and

Go to
5. barangay resident information will be
Barangay Passed
folder displayed.

40
 Go to 1. Click the
Blotter blotter -Once clicked, the lists of blotter
6.
Monthly monthly reports will be displayed. Passed
Report report button.

Go to 1. Click the
Indigency indigency - Once clicked, the lists of indigency
7.
Monthly monthly report reports will be displayed. Passed
Report button.

41
 Go to 1. Click the
Barangay barangay
-Once clicked, the lists of barangay
Business business
8. business clearance monthly reports
Clearance clearance Passed
will be displayed.
Monthly monthly report
Report button

Go to 1. Click the
Barangay barangay -Once clicked, the lists of barangay
9. Clearance clearance clearance monthly reports will be
Passed
Monthly monthly displayed
Report report button

42
 Go to 1. Click the
Residency residency -Once clicked, the lists of residency
10.
Monthly monthly monthly reports will be displayed Passed
Report report button

Go to 1. Click the
-By clicking residents, the system
Certificate certificate of
11. should be able to add or update new
of residency Passed
data
Residency button

43
 Go to 1. Click the
-Clicking indigency, the system
Certificate certificate of
12. should be able to add or update new
of indigency Passed
data.
Indigency button

Go to 1. Click the -Clicking barangay business

Barangay barangay clearance, the system should be
13. business business able to add or update new data.
Passed
clearance clearance
button
44
 Go to 1. Click the -Clicking blotter report, the system
14. Blotter blotter records should be able to add or update new
Passed
Records button data

1. Click the
Go to -Clicking barangay clearance, the
barangay
15. Barangay system should be able to add or
clearance Passed
Clearance update new data
button

45
 Go to 1. Click the -Clicking summon icon, lists will be
16
summon summon icon displayed. Passed

Go to 1. Click the -Clicking the Docket icon, lists will

17
Docket Docket icon be displayed. Passed

46
 Go to 1. Click the -Clicking the invitation icon, lists
18
Invitation Invitation icon will be displayed. Passed

1. Click the
Go to -Clicking the notice of hearing icon,
19 Notice of
Invitation lists will be displayed. Passed
Hearing icon

47
 1. Go to System
Setting. The
Go to -Click the icon, total records will be
20 dashboard
Dashboard displayed. Passed
icon is on the
right bottom.

1. Go to the
Go to Data Barangay -Once clicked, Data entry along with
21
Entry icon, click Household Profile will be displayed. Passed
resident info.

48
Evaluation Result

To validate the design and development of the Household Information Management

System in terms of functionality, reliability, usability, and efficiency, the proponents

evaluated the barangay secretary and chairman.

Barangay Chairman and Secretary Evaluation

The tables and graphs shown below are the evaluation of the respondents to HIMS

in terms of functionality, reliability, usability, and efficiency.

A. Functionality
The graph below shows the evaluation of eight respondents to the system
functionality with the grand mean of 4.73 of which is interpreted as “Excellent”.

Respondent’s level of Acceptance in

5 4 3 2 1 Mean Interpretation
terms of Functionality
• It can store information in one 4.75 Excellent
database and it can archive all 6 2
information.
• It can validate the residence 4.89 Excellent
registering and requesting the 7 1
issuance of documents.
• It can arrange the household 4.63 Excellent
5 3
information systematically.
• The user can use the features 4.63 Excellent
like the certificate of indigency,
5 3
blotter records, etc. without
having complications.

Grand Mean 4.73 Excellent

Respondent’s level of Acceptance in terms of Functionality

8
7
6
5
4
3
2
1
0
It can store information It can validate the It can arrange the The user can use the
in one database and it residence registering and household information features like the
can archive all requesting the issuance systematically. certificate of indigency,
information. of documents. blotter records, etc.
without having
complications.

Excellent Good
49 Fair Poor Very Poor
 B. Reliability

The graph below shows the evaluation of eight respondents to the system reliability

with the grand mean of 4.63 of which is interpreted as “Excellent”.

Respondent’s level of Acceptance in

5 4 3 2 1 Mean Interpretation
terms of Reliability
• It is available when needed. The 4.63 Excellent
system does not need the internet 5 3
and can be used offline.
• Users can access the system 4.38 Excellent
3 5
simultaneously.
• Only the authorized person can 4.88 Excellent
use the system to prevent data 7 1
breaching.
• The data and information are 4.63 Excellent
stored in the computer to prevent
5 3
unexpected physical risks like
theft/robbery.
Grand Mean 4.63 Excellent

Respondent’s level of Acceptance in terms of Reliability

8
7
6
5
4
3
2
1
0
It is available when Users can access the Only the authorized The data and
needed. The system system simultaneously person can use the information are stored
does not need the system to prevent data in the computer to
internet and can be breaching prevent unexpected
used offline. physical risks like
theft/robbery.

Excellent Good Fair Poor

50
C. Usability

The graph below shows the evaluation of eight respondents to the system reliability

with the grand mean of 4.32 of which is interpreted as “Good”.

Respondent’s level of Acceptance in

terms of Usability 5 4 3 2 1 Mean Interpretation

• It does not have complex steps in 4.13 Good

accomplishing what the user 3 3 2
wants to do.
• The users can navigate the menu 4.25 Excellent
easily such as going to the 4 2 2
library.
• The users can understand the 4.25 Excellent
4 2 2
system easily.
• It is user-friendly. 5 3 4.63 Excellent
Grand Mean 4.32 Excellent

Respondent’s level of Acceptance in terms of Usability

5
4
3
2
1
0
It does not have The users can navigate The users are able to It is user-friendly.
complex steps in the menu easily such as understand the system
accomplishing what the going to the library. easily
user wants to do.

Excellent Good Fair Poor Very Poor

51
 D. Efficiency

The graph below shows the evaluation of eight respondents to the system reliability

with the grand mean of 4.13 of which is interpreted as “Good”.

Respondent’s level of
Acceptance in terms of 5 4 3 2 1 Mean Interpretation
Efficiency
• The feature automatically 4.13 Good
flashes when clicked by the user. 5 1 2

• The system can respond quickly 4.13 Good

when opened by the user. 5 1 2

• The system can utilize 4.13 Good

household records like no. of 1 7
residency efficiently.
Grand Mean 4.13 Good

Respondent’s level of
Acceptance in terms of Efficiency
8
7
6
5
4
3
2
1
0
The feature The system is able to The system has the
automatically flashes respond quickly when ability to utilize
when clicked by the opened by the user. household records like
user. no. of residency
efficiently.

Excellent Good Fair Poor Very Poor

SUMMARY OF RESPONDENTS EVALUATION

Descriptive method was used and interviews and questionnaires were the tools used

to gather data from the barangay. The secretary and the barangay chairman are respondents

of the study for they are responsible for managing the household information especially the

secretary. The system was tested and evaluated by the respondents. The results were

computed by tallying the rates, mean, and grand mean. The result of the evaluation to HIMS

52
functionality with the grand mean of 4.73 interpreted as “Excellent”, to Reliability with the

grand mean of 4.63 interpreted as “Excellent”, to Usability with the grand mean of 4.32

interpreted as “Excellent”, to Efficiency with the grand mean of 4.13 interpreted as “Good”

and. Overall, based on the evaluation, the respondents are satisfied.

53
 CHAPTER 5
CONCLUSION AND RECOMMENDATION

Summary

The study was conducted to design and develop Household Information

Management System. The system has the following features: blotter, indigency, residency,

barangay clearance, summon, invitation, a notice of hearing, barangay business clearance,

and docket. In addition, it serves to record their monthly report. As the barangay plays an

important role in the community and with the increasing population, the data of every

household has been increasing. The system focused on removing the manual-based

transaction and turning it into computer-based. The researcher went to the barangay to

gather data. The method used in gathering data was interviews and questionnaires. The

secretary and the barangay chairman are respondents of the study for they are responsible

for managing the household information. The system was tested and evaluated by the said

respondents, after a thorough system study the result of the evaluation to HIMS

functionality with the grand mean of 4.73 interpreted as “Excellent”, to Reliability with the

grand mean of 4.63 interpreted as “Excellent”, to Usability with the grand mean of 4.32

interpreted as “Excellent”, to Efficiency with the grand mean of 4.13 interpreted as “Good”.

Based on the result, it has been found that using HIMS makes the transaction and restoring

of information a lot easier.

Conclusion

The four población of Pandan mainly, Libod, Napo, Del Norte, and Del Sur uses

manual-based transactions and with the Household Information Management System, the

transaction is way better than before, the proponents concluded that the system Household

Information Management System is operational and can minimize the time consumed due

54
to manual processing and can restore and archive every household data of barangay.

Household Information Management System provided accurate and efficient information

that is reliable and complete. The system is a friendly user to them without getting confused

in navigating. This condition was addressed after all the requirements of the study has been

processed and studied.

Recommendation

The proponents recommended that a person has basic knowledge in using a

computer to operate the system. This is important to run the system without any

supervision. The proponents also recommend providing their I.T resources if they will

adapt the study, to maintain the flow of the network infrastructure. These resources are

essential to make daily operations organize and reliable. The system shall have

maintenance for every 5 months to maintain and update its functions and also for the

security of its databases.

55
 REFERENCES

Aj, L. (n.d.). Barangay Information System Binalatongan Community College

Chapter 1. Retrieved April 22, 2021, from
https://www.academia.edu/34674738/Barangay_Information_System_Bi
nalatongan_Community_College_Chapter_1
Baby Thesis-Computerized Ssc Record-Keeping - 4630 Words | Bartleby. (n.d.-b).
Retrieved April 22, 2021, from https://www.bartleby.com/essay/Baby-
Thesis-Computerized-Ssc-Record-Keeping-FKLUCY43RZYS
Brgy Computerized Record-Keeping System - Term Paper. (n.d.). Retrieved April
22, 2021, from https://www.termpaperwarehouse.com/essay-on/Brgy-
Computerized-Record-Keeping-System/515464
Barangay Information Management System. Retrieve from
https://capstoneguide.com/barangay-management-information-
systemcapstone-project-document/
capstone guide. (2020, August 5). Barangay Information System Capstone Project
Document. Retrieved April 22, 2021, from
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projectdocument/?fbclid=IwAR3MujONlDT9X0P0ryIPs4BreabhOZS60I
HCax
HXBfN4_jtZn_i_KQg0ED0#Conceptual_Frameworkedrms_guide_fin_a
ug2016.pdf
inettutor.com. (2015b, December 12). Barangay Resident Record Management and
Certificate Issuance System | INetTutor.com. Retrieved April 22, 2021,
from https://www.inettutor.com/source-code/barangay-residentrecord-
management-and-certificate-issuance-system/
Innetuttor.com.(February 16, 2018). Web-based Barangay Management System
with Mobile App Support Application from
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system-with-mobile-app-support-application/
International Journal of Mathematics & Computing, 2(1) 1-5
Pulumbarit, J., G. Suarez, J. (2017). Barangay Office Management System.
Residential Profiling and Recordkeeping System. (2016, Oct 22) retrieve
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recordkeepingsystem
Web-Based Barangay Information System. Retrieve from May 2018 From
https://www.researchgate.net/publication/325465116_Web-
Based_Barangay_Information_System_for_Malita_Davao_Occidental

56
 APPENDICES

Appendix 1 Project Schedule

Gantt Chart

Appendix 2 Modules and Storyboard

SPLASH SCREEN LOGIN FORM

MENU USER ACCOUNTS

57
 HISTORY LOGIN SYSTEM SETTING

BARANGAY BLOTTER REPORT

BLOTTER CERTIFICATION DOCKET

BARANGAY CLEARNCE CERTIFICATE OF INDIGENCY

BARANGAY BUSINESS CLEARNCE SUMMONS

58
 NOTICE OF HEARING INVITATION

CERTIFICATE OF RESIDENCY CERTIFICATE OF INDIGENCY

INDIGENCY MONHTLY REPORT BLOTTER MONTHLY REPORT

59
 BARANGAY CLEARANCE
DOCKET MONTHLY REPORT MONTHLY REPORT

BARANGAY BUSINESS CLEARANCE CERTIFICATE OF INDIGENCY

MONTHLY REPORT MONTHLY REPORT

INVITATION SUMMON MONTHLY REPORT

MONTHLY REPORT

BLOTTER CERTIFICATION
INDIGENCY MONHTLY REPORT
MONTHLY REPORT

60
RESIDENT INFORMATION

61
Appendix 4 Training Plan

Title Household Information Management System

Participants Barangay staff/Personnel
Venue Libod barangay hall
Schedule November 2021
The research team: Eugenio, Gabelo, Tioxon, La
Implementing/ Agency Person
Torre, Icamen
Barangay Libod is located at Pandan. The research
team agreed to conduct training on the new system
called Household Information
Rationale Management System. This training will help the
target users to use the system effectively and
efficiently
At the end of the training, the participants should be
able to:
1. Provide the basic knowledge on how to use
the new system
Objectives
2. Learn the basic skills on how to access the
system
3. Know how to monitor the easy way per
household in barangay
There will be an orientation. All the features will
Methodology be explained. The team will provide a user manual
to every participant.

62
Appendix 5 Questionnaire
A. Profile
Name (optional): Age:
Sex: Address;
Occupation:
Position: (Please check one)
o Barangay Chairman
o Barangay Secretary
Describe your skills in using the computer. o Beginner- I can open
the documents. o Intermediate- I can type and record
information slightly.
o Advanced – I can record and manage household information on the
computer.

B. Evaluation of Household Information Management System

Directions: Please evaluate the Household Information Management System by
placing a checkmark using the scale below as your basis.

Scale Interpretation

5 Very Highly Acceptable

4 Highly Acceptable

3 Acceptable

2 Moderately Acceptable

1 Slightly Acceptable

63
Respondent’s level of Acceptance in terms of Functionality 5 4 3 2 1
• It can store information in one database and it can archive all
information.
• It can validate the residence registering and requesting the issuance
of documents.
• It can arrange the household information systematically.
• The user can use the features like a certificate of indigency,
blotter records, etc. without having complications.
Respondent’s level of Acceptance in terms of Reliability 5 4 3 2 1
• It is available when needed. The system does not need the internet
and can be used offline.
• Users can access the system simultaneously.
• Only the authorized person can use the system to prevent data
breaching.
• The data and information are stored in the computer to prevent
unexpected physical risks like theft/robbery.
Respondent’s level of Acceptance in terms of Usability 5 4 3 2 1
• It does not have complex steps in accomplishing what the user
wants to do.
• The users can navigate the menu easily such as going to the
library.
• The users can understand the system easily.
• It is user-friendly.
Respondent’s level of Acceptance in terms of Portability 5 4 3 2 1
• The system can be installed easily in a given barangay.
• The system can be adapted easily by the barangay.
• The system is easy to configure.
Respondent’s level of Acceptance in terms of Efficiency 5 4 3 2 1
• The feature automatically flashes when clicked by the user.
• The system can respond quickly when opened by the user.

• The system can utilize household records like no.

of residency efficiently.
Respondent’s level of Acceptance in terms of 5 4 3 2 1
Maintainability
• The system can be modified to have additional features.
• The system can be fixed easily when an error arises.
• The system can manage the big information without having a
low performance.

64
Appendix 6 Acceptance Form of Advisership

Republic of the Philippines

CATANDUANES STATE UNIVERSITY
Virac, Catanduanes
College of Arts and Sciences

ASSIGNMENT OF RESEARCH ADVISER

You are hereby designated as dissertation/thesis adviser for Shaira Eugenio,

Daryanzel Tioxon, Alaizsa Nhicole Gabelo, Catherine La Torre, and Emma Icamen, whose
proposed dissertation/thesis is entitled Household Information Management System.

As such, you are enjoined to provide encouragement, guidance, and direction to

your advisee’s undertaking. His/her performance shall be understood to reflect, in large
measure, your capacity and ability to influence a meaningful and effective endeavor.

_______________ MA. CONCEPCION S. VERA

Date (Name and Signature of Dean)

ACCEPTANCE OF RESEARCH ADVISORS

The undersigned accepts the advisership for the dissertation/thesis writing and
defense effort of ________________ and hereby commits to provide the necessary
encouragement, guidance, and direction for the candidate’s successful completion of
his/her dissertation/thesis work.

_______________ MARIA SHEILA R. GREGORIO, EdD

Date (Name and Signature of Adviser)

65
Appendix 7 Certification of the Editor

Republic of the Philippines

CATANDUANES STATE UNIVERSITY
Virac, Catanduanes
College of Arts and Sciences

CERTIFICATION OF THE EDITOR

This is to certify that the manuscript detailed below has been edited for English
language, grammar, punctuation, clarity of expression, syntax, spelling, style of the whole
manuscript. Additionally, checks the proper paragraph, sentence structure, and consistency
in the use of terms, and ensures that the APA-6 edition format is followed in the list of
references

Manuscript Title:

Household Management Information System

Authors;

<Shaira Eugenio, Daryanzel B. Tioxon, Alaizsa Nhicole P. Gabelo,

Catherine D. La Torre, and Emma L. Icamen>

The author(s) is free to accept or reject my changes in the document after the
editing. However, the undersigned does not bear responsibility for revisions made to the
document after our edit on April 22, 2021

<Name of Editor>________
Name and Signature of Language Editor

66
Appendix 8 Curriculum Vitae

PERSONAL INFORMATION

Name : Shaira E. Eugenio

Sex : Female

Birthday : January 16, 2000

Birthplace : Libod, Pandan, Catanduanes

Age : 21

Address : Libod, Pandan

Religion : Born Again Christian

Civil Status : Single

EDUCATIONAL BACKGROUND

Tertiary : Catanduanes State University

Program : Bachelor of Science in Information System

Secondary : Pandan School of Arts and Trades

Elementary : Pandan Central Elementary School

67
PERSONAL INFORMATION

Name : Alaizsa Nhicole P. Gabelo

Sex : Female

Birthday : September 13, 2000

Birthplace : Manila

Age : 20

Address : Datag West, Caramoran, Catanduanes

Religion : Roman Catholic

Civil Status : Single

EDUCATIONAL BACKGROUND

Tertiary : Catanduanes State University

Program : Bachelor of Science in Information System

Secondary : Supang Datag National High School

Elementary : Datag Central Elementary School

68
PERSONAL INFORMATION

Name : Daryanzel B. Tioxon

Sex : Male

Birthday : July 28, 2000

Birthplace : Pandan, Catanduanes

Age : 20

Address : Libod, Pandan, Catanduanes

Religion : Roman Catholic

EDUCATIONAL BACKGROUND

Tertiary : Catanduanes State University

Program : Bachelor of Science in Information System

Secondary : Pandan School of Arts and Trades

Elementary : Pandan Central Elementary School

69
PERSONAL INFORMATION

Name : Catherine D. La Torre

Sex : Female

Birthday : January 9, 1999

Birthplace : Datag West, Caramoran, Catanduanes

Age : 22

Address : Datag West, Caramoran, Catanduanes

Religion : Roman Catholic

Civil Status : Single

EDUCATIONAL BACKGROUND

Tertiary : Catanduanes State University

Program : Bachelor of Science in Information System

Secondary : Supang Datag National High School

Elementary : Datag Central Elementary School

70
PERSONAL INFORMATION

Name : Emma L. Icamen

Sex : Female

Birthday : July 1, 2000

Birthplace : San Isidro, San Andres, Catanduanes

Age : 20

Address : Napo, Pandan, Catanduanes

Religion : Iglesia Ni Cristo

EDUCATIONAL BACKGROUND

Tertiary : Catanduanes State University

Program : Bachelor of Science in Information System

Secondary : Pandan School of Arts and Trades

Elementary : Pandan Central Elementary School

71