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Data Analysis With Excel Module 6( Lookup Functions and Data Analysis Tools)

The document provides an overview of data analysis techniques using Excel, focusing on Power Query, What-If Analysis, and Lookup Functions. Power Query allows users to connect and transform data, while What-If Analysis helps in exploring different scenarios and their impacts on outcomes. Lookup Functions, including VLOOKUP and HLOOKUP, are essential for finding specific information within data tables based on criteria.

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rkmallikarjuna9390
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5 views

Data Analysis With Excel Module 6( Lookup Functions and Data Analysis Tools)

The document provides an overview of data analysis techniques using Excel, focusing on Power Query, What-If Analysis, and Lookup Functions. Power Query allows users to connect and transform data, while What-If Analysis helps in exploring different scenarios and their impacts on outcomes. Lookup Functions, including VLOOKUP and HLOOKUP, are essential for finding specific information within data tables based on criteria.

Uploaded by

rkmallikarjuna9390
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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DATA ANALYSIS

WITH
EXCEL
BY MAKENA GITONGA
COURSE OVERVIEW
01 POWER QUERY
02 WHAT IF ANALYSIS
03 LOOKUP FUNCTIONS
POWER QUERY
Power Query is a data connection technology that
enables users to discover, connect, combine, and
refine data across a wide variety of sources.

Power Query enables users to perform various data


transformation tasks such as cleaning, shaping, and
merging data before loading it into their analysis
environment or worksheet
POWER QUERY
Steps to access Power Query
1. Navigate to the "Data" tab and, Click on "Get Data" under "Get &
Transform Data" or "Power Query.
2. In the dropdown menu, select "From Table/Range" to import data
that is already present in your Excel workbook.
3. Click and drag to select the range of cells that contain your data,
including headers if applicable.
4. In the Power Query Editor, perform data cleaning, shaping, and
transformation tasks using the different options available in the
menu and the query settings pane.
5. Close, and load the transformed data back into Excel.
6. Load the data directly into a worksheet, into the Excel data model,
or as a connection-only query.
WHAT IF ANALYSIS

What-If" analysis is a process of exploring different


scenarios by changing variables and observing the
resulting changes in outcomes.
What if Analysis is used in decision-making,
planning, and forecasting across various fields such
as finance, business, engineering, and,economics.
The goal of what-if analysis is to understand how
changes in one or more variables can affect
outcomes or results.
WHAT IF ANALYSIS TECHNIQUES
ScenarioManager:
Scenario manager is a technique used to analyze the
potential impact of different scenarios or sets of
assumptions on outcomes of interest.

It involves creating multiple scenarios representing


different possible future conditions or events and
evaluating their effects on the outcomes being
analyzed.
WHAT IF ANALYSIS TECHNIQUES
Goal Seek:
Goal Seek allows you to set a target value for a formula
cell and determine the input value needed to reach that
target.
Data Table:
A Data Table allows the user to explore the impact of
changing one or two input variables (such as interest
rates, ) on one or more output variables (such as profit,
revenue, or net present value) by systematically varying
the input values, providing valuable insights into the
sensitivity of outcomes to changes in input variables.
WHAT IF ANALYSIS TECHNIQUES
How to create scenarios
Navigate to click on "What-If Analysis" and select "Scenario
Manager."
Create the scenario by adding the new scenario this includes:
entering a name for the scenario and specifying the values for
each variable based on the scenario you want to analyze.
If required you can add multiple scenarios), repeat the process
of adding scenarios for each one.
After adding all scenarios, you can view and manage them in
the Scenario Manager dialog box.
To display the results of each scenario, navigate to the "What-
If Analysis," and select "Scenario Manager." Then, select the
scenario you want to display and click "Show."
WHAT IF ANALYSIS TECHNIQUES
Goal Seek:
Determine the target value (goal) you want to achieve and the
variable you want to change to achieve that goal.

Navigate to the "What-If Analysis" and select "Goal Seek” and set
Parameters by entering the cell reference containing the formula
you want to set the goal

Run Goal Seek by Clicking "OK" to run Goal Seek. Excel will adjust
the value of the variable you specified until the formula cell reaches
the desired value.
WHAT IF ANALYSIS TECHNIQUES
How to create a Data Table
Arrange your data in a table format by Specifying the input values
(variables) in the row and column headers and entering formulas in
the cells to calculate the output •values (results).
Highlight the range of cells containing the input values and
formulas, including the cell where you want to display the results.
Navigate to the "What-If Analysis" and select "Data Table."
Specify Input Cells by entering the cell references for the input
values (row input cell and column input cell) corresponding to the
row and column headers of your data table.
Click "OK" to run the Data Table and excel will show calculated
results for each combination of input values and display them in
the specified range.
LOOK UP FUNCTIONS
Look Up Functions
Lookup functions are tools used to find specific
information within a table
• or range of data based
on certain criteria.
They are widely used for data analysis, reporting,
and decision-making.
LOOK UP FUNCTIONS

VLOOKUP (Vertical Lookup):


Syntax: VLOOKUP(lookup_value, table_array, col_index_num,
[range_lookup]) •

HLOOKUP (Horizontal Lookup):


Syntax: HLOOKUP(lookup_value, table_array,
row_index_num, [range_lookup])

Hlookup is Similar to VLOOKUP, but searches for a value in the


first row of a table_array and returns a value from the same
column in the row specified by row_index_num.

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