Scribd
Upload
7 views

Data Analysis With Excel Module 7-8

The document provides an overview of data analysis techniques using Excel, including troubleshooting formulas, creating charts, and utilizing lookup functions. It explains how to trace precedents and dependents, use the Watch Window for monitoring important cells, and create Pivot Tables for summarizing large datasets. Additionally, it outlines various types of charts available in Excel for visualizing data trends and comparisons.

Uploaded by

rkmallikarjuna9390
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
7 views

Data Analysis With Excel Module 7-8

The document provides an overview of data analysis techniques using Excel, including troubleshooting formulas, creating charts, and utilizing lookup functions. It explains how to trace precedents and dependents, use the Watch Window for monitoring important cells, and create Pivot Tables for summarizing large datasets. Additionally, it outlines various types of charts available in Excel for visualizing data trends and comparisons.

Uploaded by

rkmallikarjuna9390
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 13

DATA ANALYSIS

WITH
EXCEL
BY MAKENA GITONGA
COURSE OVERVIEW
01 TROUBLE SHOOT FORMULAS
02 CHARTS AND TABLES
03 LOOKUP FUNCTIONS
TRACE PRECEDENCE AND DEPENDENCE
Trace Precedents and Trace Dependents allow users
to visually trace the relationships between cells in a
worksheet.

These features are useful for understanding complex


formulas by helping the user Identify precedents
(cells that affect the value of the current cell), and
dependents (cells that are affected by the value of
the current cell).
TRACE PRECEDENCE
Steps to Trace Precedence

Trace precedents by navigating to the "Formulas" tab under


"Formula Auditing" group, click on the "Trace Precedents"
button

Trace Precedents displays arrows that indicate which cells


are referenced by the formula in the active cell.

Click on the cell containing the formula for which you want
to trace the precedents. This will make it the active cell.
VIEW DEPENDENCE
Steps to Trace Precedence

View Dependents: Excel will display arrows pointing from the active
cell to the cells that contain formulas referencing it. You can follow
these arrows to trace the relationship between the active cell and
its dependents.

These steps allow users to easily visualize the relationships between


cells in worksheets, making it easier to understand complex formulas
and troubleshoot errors
WATCH WINDOW
Steps to Trace Precedence

The Watch Window, helps you keep an eye on important


cells or ranges of cells without having to constantly
navigate through your worksheet.
This can help users track changes and monitor the impact
of edits or updates in real-time.
WATCH WINDOW
How to use a watch window
Navigate to the "Formulas" tab in the "Formula Auditing" tab, click
on the "Watch Window" button.
Select the cell or range of cells that you want to monitor by either
typing the cell reference manually or by selecting the cell/range
directly from your worksheet.
Click "Add" to add the selected cell/range to the Watch Window
Once you've added cells to the Watch Window, you'll see them listed
in the pane along with their current values.
Excel automatically updates the values displayed in the Watch
Window whenever there is a change in the monitored cells.
To close the Watch Window pane, simply click on the "X" button in
the top-right corner of the pane.
TYPES OF CHARTS
Column Chart represents data using vertical bars. Suitable for
comparing values across different categories.
Bar charts are similar to column charts but with horizontal bars.
Useful for comparing values within categories.
Line charts display data points connected by straight lines. Ideal
for showing trends or changes over time.Useful for illustrating
continuous data series, such as stock prices or temperature
changes.
The Pie Chart represents data as a circle divided into slices,
with each slice representing a proportion of the whole. Suitable
for showing parts of a whole or comparing percentages of a
total.
TYPES OF CHARTS
Area Charts are similar to line charts, but the area below the
lines is filled with color. Useful for visualizing cumulative data
and showing the magnitude of change over time and emphasizes
the total value across categories.
The Scatter Plot represents data points as individual dots on a
two-dimensional graph. Useful for showing relationships between
two variables as each dot represents a single data point, making
it ideal for identifying correlations or patterns.
The histogram displays the distribution of data in a continuous
range by dividing it into intervals (bins). Useful for visualizing
frequency distributions and identifying patterns or outliers in
data.
PIVOT TABLES

A Pivot Table is a powerful data analysis tool used


to summarize, analyze, and present large datasets
in a compact, tabular format.
It allows users to reorganize and aggregate data
from multiple perspectives, enabling them to gain
insights, identify trends, and make data-driven
decisions.
HOW TO CREATE A PIVOT TABLE

Ensure that your dataset is well-organized by removing


any blank rows or columns and ensure that there are no
merged cells within the dataset.
Click anywhere within your dataset to select it and
insert a table
Navigate to the "Insert" tab in Excel's ribbon.
In the "Create PivotTable" dialog box, ensure that the
"Select a table or range" option is selected.
Choose whether you want to place the Pivot Table in a
new worksheet or an existing worksheet
HOW TO CREATE A PIVOT TABLE

To further customize your Pivot Table, format the cells,


by applying styles, and adding calculated fields or
calculated items.
Right-click within the Pivot Table to access various
options for customizing its appearance and behavior
Once your Pivot Table is created, you can explore and
analyze your data by interacting with it, filtering,
sorting, drilling down, or expanding/collapsing data
categories as needed.

You might also like