Merchandise Financial Planning & Open-to-Buy (OTB) Management Te
Welcome to Toolio's Merchandise Financial & Open to Buy (OTB) Planner!
This worksheet contains pre-made, user friendly templates for you to monitor and plan your sales,
Overview of Sheets
Inputs The data entry sheet with color coded areas to input your last year's numbers, this yea
Open-to-BuyYour command center to review and understand your merchandise plan. This is a lock
*Notes* Both sheets use the 4-5-4 Feb-Jan retail calendar.
Instructions
1. Input SheeFill in last year numbers in the grey section
2. Input SheeFill in this year target metrics in the yellow section
3. OTB SheetReview your full year plan. Make any target metric adjustments as desired.
4. Input SheeFill in monthly actual numbers in the red section
5. OTB SheetReview monthly and consider appropropriate changes to future receipt, marketing and
6. Input SheeFill in monthly receipt adjustments based on OTB analysis in the red section
How to Benefit and Leverage
- Have a centralized source of truth for your business.
- Review and share the upcoming year's plan before finalizing.
- Have a receipt plan to meet desired inventory levels.
- Measure actual performance against last year and current year forecasts.
- Decide on how to tweak marketing, markdown and inventory purchase adjustments, based on cur
Learn More
If you have suggestions on these templates and/or want to learn more about how to improve your
Management Template
and plan your sales, receipts and inventory.
r's numbers, this year's plan and monthly actualizations.
e plan. This is a locked sheet as all the necessary data is seeded from the Inputs sheet.
ceipt, marketing and markdown plans.
ed section
tments, based on current performance.
ow to improve your merchandise planning, reach out to us at [email protected]
#NAME?
Instructions (from Welcome Page)
Fill in last year numbers in the grey section
Fill in this year target metrics in the yellow section
Review your full year plan. Make any target metric adjustments as desired.
Last Year Metrics Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sales $ LY 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M
Sales Units LY 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K
COGS $ LY 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M
BOP Units LY 145.0K
BOP $ LY 2.6M
EOP $ LY 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.0M
EOP Units LY 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K
This Year Targets Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sales $ Growth 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0%
AUR Growth 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Gross Margin % Diff fro 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0%
WOS 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0
BOP $ 2.0M
BOP Units 145.0K
This Year Actuals Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sales $ 9.5M
Sales Units 99.8K
COGS $ 1.9M
BOP $ 2.0M
BOP Units ###
EOP $ 1.9M
EOP Units ###
This Year Receipt Adjustments (Based OTB Analysis)
Receipt $ ###
Jan
8.0M
95.0K
1.8M
2.0M
145.0K
Jan
10.0%
0.0%
2.0%
6.0
Jan
Actualized Month = 1 1 0 0 0 0 0 0 0 0 0 0
# of Weeks 4 5 4 4 5 4 4 5 4 4 5
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sales $ Act/Fsct 9.5M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M
Sales $ Fcst 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M 8.8M
Sales $
Sales $ LY 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M 8.0M
Sales $ % Var Fcst 8% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Sales $ % Var LY 19% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10%
Sales Units Act/Fsct 99.8K 104.5K 104.5K 104.5K 104.5K 104.5K 104.5K 104.5K 104.5K 104.5K 104.5K
Sales Units Fcst
Sales Units
104.5K ### ### ### ### ### ### ### ### ### ###
Sales Units LY 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K
Sales Units % Var Fcst -5% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Sales Units % Var LY 5% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10%
Sales AUR Act/Fsct $95.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2
Sales AUR Fcst $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2
Sales AUR
Sales AUR LY $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2
Sales AUR % Var Fcst 13% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Sales AUR % Var LY 13% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
COGS $ Act/Fsct 1.9M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M
COGS $ Fcst 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M
COGS $
COGS $ LY 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M
COGS $ % Var Fcst 5% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
COGS $ % Var LY 6% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Sales AUC Act/Fsct $19.0 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
Sales AUC Fcst $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
Sales AUC
Sales AUC LY $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9
Sales AUC % Var Fcst 10% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Sales AUC % Var LY 1% -9% -9% -9% -9% -9% -9% -9% -9% -9% -9%
Gross Margin $ Act/Fsct 7.6M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M
Gross Margin $
Gross Margin $ Fcst 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M 7.0M
Gross Margin $ LY 6.2M 6.2M 6.2M 6.2M 6.2M 6.2M 6.2M 6.2M 6.2M 6.2M 6.2M
Gross Margin $ % Var Fcs 9% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Gross Margin $ % Var LY 23% 13% 13% 13% 13% 13% 13% 13% 13% 13% 13%
Gross Margin % Act/Fsct 80.0% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5%
Gross Margin %
Gross Margin %
Gross Margin % Fcst 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5%
Gross Margin % LY 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5%
Gross Margin % Diff Fcst 1% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Gross Margin % Diff LY 3% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2%
Inv BOP $ Act/Fsct (Cost) 2.0M 1.9M 2.1M 2.7M 2.7M 2.1M 2.7M 2.7M 2.1M 2.7M 2.7M
Inv BOP $ Fcst (Cost) 2.0M 2.7M 2.2M 2.7M 2.7M 2.2M 2.7M 2.7M 2.2M 2.7M 2.7M
Inv BOP $
Inv BOP $ LY 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M
Inv BOP $ % Var Fcst 0% -30% -3% -2% -2% -3% -2% -2% -3% -2% -2%
Inv BOP $ % Var LY -23% 4% -17% 4% 4% -17% 4% 4% -17% 4% 4%
Inv BOP Units Act/Fsct 145.0K ### ### ### ### ### ### ### ### ### ###
Inv BOP Units
Inv BOP Units Fcst 145.0K ### ### ### ### ### ### ### ### ### ###
Inv BOP Units LY 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K
Inv BOP Units % Var Fcst 0% -34% -2% -2% -2% -3% -2% -2% -3% -2% -2%
Inv BOP Units % Var LY 0% 8% -14% 8% 8% -14% 8% 8% -14% 8% 8%
Receipts $ Act/Fsct (Cost 1.8M 2.0M 2.3M 1.8M 1.3M 2.3M 1.8M 1.3M 2.3M 1.8M 1.3M
Receipts $ Fcst (Cost) 2.5M 1.3M 2.3M 1.8M 1.3M 2.3M 1.8M 1.3M 2.3M 1.8M 1.3M
Receipt $
Receipts $ LY (Cost) 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.8M 1.2M
Receipts $ % Var Fcst -28% 59% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Receipts $ % Var LY 39% -30% 30% 0% -30% 30% 0% -30% 30% 0% 5%
Receipts Units Act/Fsct 57.5K ### ### ### 73.1K ### ### 73.1K ### ### 73.1K
Receipt Units
Receipts Units Fcst 116.2K 73.1K ### ### 73.1K ### ### 73.1K ### ### 73.1K
Receipts Units LY 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K 95.0K
Receipts Units % Var Fcs -51% 70% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Receipts Units % Var LY 22% -23% 43% 10% -23% 43% 10% -23% 43% 10% -23%
Receipts AUC Act/Fsct $31.3 $16.2 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
Receipt AUC
Receipts AUC Fcst $21.6 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
Receipts AUC LY $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $12.6
Receipts AUC % Var Fcst 45% -6% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Receipts AUC % Var LY 14% -9% -9% -9% -9% -9% -9% -9% -9% -9% 37%
Inv EOP $ Act/Fsct (Cost) 1.9M 2.1M 2.7M 2.7M 2.1M 2.7M 2.7M 2.1M 2.7M 2.7M 2.1M
Inv EOP $ Fcst (Cost) 2.7M 2.2M 2.7M 2.7M 2.2M 2.7M 2.7M 2.2M 2.7M 2.7M 2.2M
Inv EOP
Inv EOP $ LY 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.0M
Inv EOP $ % Var Fcst -30% -3% -2% -2% -3% -2% -2% -3% -2% -2% -3%
Inv EOP $ % Var LY 4% -17% 4% 4% -17% 4% 4% -17% 4% 4% 8%
Inv EOP Units Act/Fsct 102.8K 122.4K 153.5K 153.5K 122.2K 153.5K 153.5K 122.2K 153.5K 153.5K 122.2K
Inv EOP Units
Inv EOP Units Fcst 156.7K ### ### ### ### ### ### ### ### ### ###
Inv EOP Units LY 145.0K ### ### ### ### ### ### ### ### ### ###
Inv EOP Units % Var Fcst -34% -2% -2% -2% -3% -2% -2% -3% -2% -2% -3%
Inv EOP Unit % Var LY 8% -14% 8% 8% -14% 8% 8% -14% 8% 8% -14%
Inventory AUC Act/Fsct $18.5 $17.2 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
Inventory AUC
Inventory AUC Fcst $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
Inventory AUC LY $17.9 $17.9 $17.9 $17.9 $17.9 $17.9 $17.9 $17.9 $17.9 $17.9 $13.8
Inventory AUC % Var Fcs 7% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Inventory AUC % Var LY 3% -4% -4% -4% -4% -4% -4% -4% -4% -4% 25%
WOS Act/Fsct (Cost$) 4.0 5.8 5.9 5.9 5.8 5.9 5.9 5.8 5.9 5.9 5.8
WOS Fcst (Cost$) 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0
WOS
WOS LY (Cost$) 5.8 7.2 5.8 5.8 7.2 5.8 5.8 7.2 5.8 5.8 5.6
WOS % Var Fcst -33% -3% -2% -2% -3% -2% -2% -3% -2% -2% -3%
WOS % Var LY 4% -17% 4% 4% -17% 4% 4% -17% 4% 4% 8%
Open-to-Buy $ 806.0K 56.0K 56.0K 56.0K 56.0K 56.0K 56.0K 56.0K 56.0K 56.0K 56.0K
Want to say goodbye to tedious logging, formula fixing and manual data e
Toolio Merchandise Financial Planning automates the tasks you hate, so staying or
Sign Up for Toolio
0
4 13 13 13 13 26 26 4 52
Jan Q1 Q2 Q3 Q4 H1 H2 YTDAnnual
8.8M 27.1M 26.4M 26.4M 26.4M 53.5M 52.8M 9.5M 106.3M
8.8M 26.4M 26.4M 26.4M 26.4M 52.8M 52.8M 8.8M 105.6M
8.0M 24.0M 24.0M 24.0M 24.0M 48.0M 48.0M 8.0M 96.0M
0% 3% 0% 0% 0% 1% 0% 8% 1%
10% 13% 10% 10% 10% 11% 10% 19% 11%
104.5K 308.8K 313.5K 313.5K 313.5K 622.3K 627.0K 99.8K 1.2M
### 313.5K 313.5K 313.5K 313.5K 627.0K 627.0K 104.5K 1.3M
95.0K 285.0K 285.0K 285.0K 285.0K 570.0K 570.0K 95.0K 1.1M
0% -2% 0% 0% 0% -1% 0% -5% 0%
10% 8% 10% 10% 10% 9% 10% 5% 10%
$84.2 $87.8 $84.2 $84.2 $84.2 $86.0 $84.2 $95.2 $85.1
$84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2
$84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2 $84.2
0% 4% 0% 0% 0% 2% 0% 13% 1%
0% 4% 0% 0% 0% 2% 0% 13% 1%
1.8M 5.5M 5.4M 5.4M 5.4M 10.9M 10.8M 1.9M 21.7M
1.8M 5.4M 5.4M 5.4M 5.4M 10.8M 10.8M 1.8M 21.6M
1.8M 5.4M 5.4M 5.4M 5.4M 10.8M 10.8M 1.8M 21.6M
0% 2% 0% 0% 0% 1% 0% 5% 0%
0% 2% 0% 0% 0% 1% 0% 6% 1%
$17.3 $17.8 $17.3 $17.3 $17.3 $17.5 $17.3 $19.0 $17.4
$17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
$18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9 $18.9
0% 3% 0% 0% 0% 2% 0% 10% 1%
-9% -6% -9% -9% -9% -7% -9% 1% -8%
7.0M 21.6M 21.0M 21.0M 21.0M 42.6M 42.0M 7.6M 84.6M
7.0M 21.0M 21.0M 21.0M 21.0M 42.0M 42.0M 7.0M 84.0M
6.2M 18.6M 18.6M 18.6M 18.6M 37.2M 37.2M 6.2M 74.4M
0% 3% 0% 0% 0% 1% 0% 9% 1%
13% 16% 13% 13% 13% 14% 13% 23% 14%
79.5% 79.7% 79.5% 79.5% 79.5% 79.6% 79.5% 80.0% 79.5%
79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5% 79.5%
77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5% 77.5%
0% 0% 0% 0% 0% 0% 0% 1% 0%
2% 2% 2% 2% 2% 2% 2% 3% 2%
2.1M 2.0M 2.7M 2.7M 2.7M 2.0M 2.7M 2.0M 2.0M
2.2M 2.0M 2.7M 2.7M 2.7M 2.0M 2.7M 2.0M 2.0M
2.0M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M 2.6M
-3% 0% -2% -2% -2% 0% -2% 0% 0%
8% -23% 2% 2% 2% -23% 2% -23% -23%
### 145.0K 153.5K 153.5K 153.5K 145.0K 153.5K 145.0K 145.0K
### 145.0K 156.7K 156.7K 156.7K 145.0K 156.7K 145.0K 145.0K
145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K
-3% 0% -2% -2% -2% 0% -2% 0% 0%
-14% 0% 6% 6% 6% 0% 6% 0% 0%
2.3M 6.2M 5.4M 5.4M 5.4M 11.6M 10.8M 1.8M 22.4M
2.3M 6.1M 5.4M 5.4M 5.4M 11.5M 10.8M 2.5M 22.4M
1.8M 5.4M 5.4M 5.4M 4.8M 10.8M 10.2M 1.8M 21.0M
0% 1% 0% 0% 0% 0% 0% -28% 0%
30% 14% 0% 0% 13% 7% 6% 0% 7%
### 317.3K 313.5K 313.5K 313.5K 630.8K 627.0K 57.5K 1.3M
### 325.2K 313.5K 313.5K 313.5K 638.7K 627.0K 116.2K 1.3M
95.0K 285.0K 285.0K 285.0K 285.0K 570.0K 570.0K 95.0K 1.1M
0% -2% 0% 0% 0% -1% 0% -51% -1%
43% 11% 10% 10% 10% 11% 10% -39% 10%
$17.3 $19.4 $17.3 $17.3 $17.3 $18.3 $17.3 $31.3 $17.8
$17.3 $18.8 $17.3 $17.3 $17.3 $18.1 $17.3 $21.6 $17.7
$18.9 $18.9 $18.9 $18.9 $16.8 $18.9 $17.9 $18.9 $18.4
0% 3% 0% 0% 0% 2% 0% 45% 1%
-9% 2% -9% -9% 3% -3% -4% 65% -3%
2.7M 2.7M 2.7M 2.7M 2.7M 2.7M 2.7M 1.9M 2.7M
2.7M 2.7M 2.7M 2.7M 2.7M 2.7M 2.7M 2.7M 2.7M
2.0M 2.6M 2.6M 2.6M 2.0M 2.6M 2.0M 2.6M 2.0M
-2% -2% -2% -2% -2% -2% -2% -30% -2%
35% 2% 2% 2% 33% 2% 33% -27% 33%
153.5K 153.5K 153.5K 153.5K 153.5K 153.5K 153.5K 102.8K 153.5K
### 156.7K 156.7K 156.7K 156.7K 156.7K 156.7K 156.7K 156.7K
### 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K 145.0K
-2% -2% -2% -2% -2% -2% -2% -34% -2%
8% 6% 6% 6% 6% 6% 6% -29% 6%
$17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $18.5 $17.3
$17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3 $17.3
$13.8 $17.9 $17.9 $17.9 $13.8 $17.9 $13.8 $17.9 $13.8
0% 0% 0% 0% 0% 0% 0% 7% 0%
25% -4% -4% -4% 25% -4% 25% 3% 25%
5.9 6.3 6.4 6.4 6.4 6.3 6.4 4.0 6.3
6.0 6.5 6.5 6.5 6.5 6.5 6.5 ### 6.5
4.4 6.3 6.3 6.3 4.8 6.3 4.8 ### 4.8
-2% -4% -2% -2% -2% -3% -2% -3%
35% 0% 2% 2% 32% 1% 32% -100% 32%
56.0K
xing and manual data entry in Excel?
you hate, so staying organized is effortless.
