Where Innovation Meets Functionality.

Website Development project plan 1

Project Plan for Coffee Emporium Website – Weeks 4-5 .................................................. 3
1. Executive Summary ............................................................................................... 3
2. Project Background and Objectives ........................................................................ 3
3. Scope and Deliverables ......................................................................................... 4
4. Project Organization and Key Roles ......................................................................... 4
5. Detailed Milestones and Tasks for Weeks 4-5 .......................................................... 5
5.1 Team Kick-off and Initial Discussion (AII) ............................................................ 5
5.2 Define Project Scope and Identify Key Role Players ............................................. 5
5.3 Identify Milestones and Deliverables .................................................................. 5
5.4 Develop Work Breakdown Structure (WBS), Risk Analysis, and Feasibility Study .... 6
5.5 Design the Project Schedule/Plan Using MS Project ............................................ 7
5.6 Document Submission and Approval ................................................................. 7
6. Tools and Platforms ............................................................................................... 7
7. Communication and Reporting ............................................................................... 8
8. Success Metrics and Quality Assurance .................................................................. 8
9. Change Management ............................................................................................. 9
10. Next Steps (Post Weeks 4-5) ................................................................................. 9

Website Development project plan 2

Project Plan for Coffee Emporium Website

1. Executive Summary

This document outlines the project planning phase. During this period, the team of three
(Project Manager, Business Analyst, and Software Developer) will establish the
foundation of the project through detailed planning, including defining the scope,
developing a work breakdown structure (WBS), conducting risk and feasibility analyses,
and designing a project schedule using MS Project. The aim is to ensure clarity, alignment,
and readiness before progressing into the development phases.

2. Project Background and Objectives

• Project Background:
Coffee Emporium aims to enhance its customer engagement and streamline
operations through a modern, user-friendly website. The website will showcase the
coffee shop’s offerings, enable online orders, and provide information about the
brand.
• Project Objectives:
o Define a clear scope for the website project.
o Establish roles and responsibilities.
o Outline key milestones and deliverables.
o Develop a comprehensive WBS.
o Assess potential risks and the feasibility (both technical and economic) of
the project.
o Create a detailed project schedule using MS Project.

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3. Scope and Deliverables

• Scope:
The project covers the planning and initial analysis phases, including:
o Identification of required features (menu display, order processing, contact
info, blog/updates).
o Determination of the system’s technical requirements.
o Initial design and feasibility analysis.
• Deliverables for Weeks 4-5:
o Detailed project plan document.
o Work Breakdown Structure (WBS).
o Risk analysis and feasibility study.
o Project schedule/timeline developed in MS Project.

4. Project Organization and Key Roles

• Team Members:
o Project Manager (Cynthia Panzu): Oversees overall planning, ensures
timelines are met, and communicates with stakeholders.
o Business Analyst (Philadelphia Nkuna): Defines functional requirements,
creates use-case diagrams, and supports feasibility studies.
o Software Developer (Mendes Sithole): Provides technical insights,
develops system models, and outlines initial architecture.
• Stakeholders:
Coffee Emporium’s management, potential customers, and in-house IT/support
teams.

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5. Detailed Milestones and Tasks

5.1 Team Kick-off and Initial Discussion (AII)

• Task: Organize a team meeting to discuss the project plan criteria.

Activities:
o Introduce the project background and objectives.
o Review roles, responsibilities, and initial ideas.
o Establish communication channels (e.g., Slack, Zoom, shared drive).
Responsible: All team members
Outcome: Consensus on planning process and initial ideas documented.

5.2 Define Project Scope and Identify Key Role Players

• Task: Establish the boundaries of the new system.

Activities:
o List features to be included (e.g., online menu, order processing, events,
location info).
o Identify any third-party integrations (e.g., payment gateways).
o Confirm the responsibilities of each team member and discuss stakeholder
expectations. Responsible: Project Manager (with input from BA and SD)
Outcome: A detailed scope statement and role definition document.

5.3 Identify Milestones and Deliverables

• Task: Create a timeline of key milestones and deliverables. Activities:

o List critical milestones such as project initiation, requirements
documentation, design reviews, development phases, testing, and
deployment.

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 o Define what constitutes successful completion of each milestone.
Responsible: Project Manager
Outcome: A milestone schedule outlining deliverables and deadlines.

5.4 Develop Work Breakdown Structure (WBS), Risk Analysis, and Feasibility Study

• Task: Break down the project into manageable tasks and assess potential risks.
Work Breakdown Structure (WBS):
o Level 1: Project Planning
▪ Define scope and objectives.
▪ Develop project charter.
o Level 2: Requirements Analysis
▪ Gather and document requirements.
▪ Create use-case diagrams.
o Level 3: Risk and Feasibility
▪ Identify technical risks (compatibility, security, scalability).
▪ Perform economic analysis (cost vs. benefit).
▪ Develop risk mitigation strategies. Risk Analysis Activities:
o Identify potential risks, such as delayed requirements gathering, technical
limitations, and budget overruns.
o Develop a risk register with likelihood, impact, and mitigation strategies.
Feasibility Study:
o Assess the technical requirements against available skills and resources.
o Perform a preliminary cost-benefit analysis. Responsible: Collaborative
effort between PM and BA (with input from SD)
Outcome: Detailed WBS, a risk register, and a feasibility analysis
document.

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5.5 Design the Project Schedule/Plan Using MS Project

• Task: Create a detailed schedule outlining tasks, dependencies, and deadlines.

Activities:
o Enter the tasks from the WBS into MS Project.
o Assign start and end dates, dependencies, and resource allocations.
o Review the schedule with the team for realism and make necessary
adjustments. Responsible: Project Manager
Outcome: A comprehensive, visual project schedule that tracks progress
and highlights dependencies.

5.6 Document Submission and Approval

• Task: Compile all planning documents into a final project plan for review.
Activities:
o Combine the scope statement, WBS, risk register, feasibility study, and MS
Project schedule.
o Circulate the draft plan for team review and feedback.
o Finalize and submit the document for stakeholder approval. Responsible:
Project Manager
Outcome: An approved project plan document that serves as the baseline
for subsequent phases.

6. Tools and Platforms

• MS Project: For developing the project schedule and tracking milestones.

• Collaboration Tools: Slack/Teams for communication, Google Drive or GitHub
for document sharing.

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 • Documentation: Maintain a centralized project repository for all documents,
including the risk register and WBS.

7. Communication and Reporting

• Team Meetings:
o Weekly review meetings to discuss progress, address issues, and update
planning documents.
o Ad-hoc meetings if critical issues or changes arise.
• Status Reporting:
o PM will provide a brief written status report at the end of each week.
o Document updates and key decisions are stored in the shared repository.
• Feedback Loop:
o Encourage all team members to review and suggest improvements to the
plan.
o Use version control (e.g., Git) for tracking changes in planning documents.

8. Success Metrics and Quality Assurance

• Success Metrics for Weeks 4-5:

o Completion of all planning tasks on schedule.
o Clear and comprehensive scope and deliverables defined.
o Acceptance of the project plan by all team members and stakeholders.
• Quality Assurance:
o Regular peer reviews of planning documents.
o Verification of the feasibility study by comparing against available resources
and constraints.

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9. Change Management

• Process:
o Any changes to the scope or milestones must be discussed in the team
meeting.
o Changes should be documented and approved by the PM.
o Updated project plans are circulated immediately to all team members.
• Tools:
o Use version-controlled documents and change logs in the shared repository.

10. Next Steps (Post Weeks 4-5)

• Once the project plan is approved:

o Begin detailed requirements analysis for Weeks 6-8.
o Schedule design reviews and planning for the next phase.
o Finalize resource allocations based on the approved plan.

Website Development project plan 9