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HowtoFileEPFO-ESICReturnsatShramSuvidhaManualv1 0

The USSP Monthly EPFO/ESIC Returns (ECR) User Manual provides guidelines for establishment representatives on how to file common monthly returns for EPFO and ESIC through the Unified Shram Suvidha Portal. It outlines the roles, prerequisites for filing, login procedures, and step-by-step instructions for submitting the ECR, including options for adding employee details and uploading files. Additionally, it includes a glossary of terms and a feedback mechanism for users.

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Himmat Singh
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37 views11 pages

HowtoFileEPFO-ESICReturnsatShramSuvidhaManualv1 0

The USSP Monthly EPFO/ESIC Returns (ECR) User Manual provides guidelines for establishment representatives on how to file common monthly returns for EPFO and ESIC through the Unified Shram Suvidha Portal. It outlines the roles, prerequisites for filing, login procedures, and step-by-step instructions for submitting the ECR, including options for adding employee details and uploading files. Additionally, it includes a glossary of terms and a feedback mechanism for users.

Uploaded by

Himmat Singh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

How to file EPFO-ESIC Common Returns at USSP?


(Establishment/Establishment Representative)

Introduction

The Unified Shram Suvidha Portal has been envisaged as a single point of contact between
employer, employee and enforcement agencies bringing in transparency in their day-to-day
interactions. For integration of data among various enforcement agencies, each inspectable unit
under any Labour Law has been assigned one Labour Identification Number (LIN). The Portal
also facilitates reporting of Inspections, and submission of Returns.

The software facilitates on-line preparation and submission of common monthly return for EPFO
and ESIC on Shram Suvidha Portal. The Monthly EPFO/ESIC Return module is for Establishment
Representative who submits the monthly EPFO/ESIC common return (ECR) for EPFO and ESIC
enforcement agencies. The Establishment can file EPFO and ESIC return through a common
online ‘ECR’ form. The web portal has also option to upload the ECR excel file into the Unified
Portal.

1.1. Roles and Activities in ECR

User Role Common Name Activity

Establishment Establishment  Prepare ECR


Representative  Upload ECR excel file
 Submit ECR
 View acknowledgement
 Track ECR status

1.2. Prerequisites for filing ECR


There are certain required prior conditions need to be fulfilled by the establishment
representative before filing establishment/employer ECR activities:
 Employer/ Establishment Representative need to be registered at USSP, if not registered
then signup at portal.
 The establishment representative must represent the LIN verified establishments at USSP.
The user may search LIN through ‘know your LIN’ option provided at Portal main page.
◦ If establishments LIN already exists user need to link the LIN with establishment
by choosing ‘Link Establishment’ option at left side menu after login.
USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

◦ If no LIN exists, user must create owned/represented establishments and request


LIN from them through ‘Establishment’ option at left side menu after login.

1.3. How to login?


To get started using the Shram Suvidha Portal right away, just type the following address
into your web browser or click on the link below.
https://shramsuvidha.gov.in
Below screen will be displayed, here enter login details (user id, password and verification
code). Click on the submit button to view the landing page.

2. Monthly ECR Activity by Establishment Representative


Here you will learn how to submit monthly EPFO/ESIC common return at USSP as an
employer/establishment representative. This section descripts the steps you need to follow to
file ECR.

2.1. File ECR


It allows you to perform ECR return submission process. Post submission portal sends the
submitted return to respective EPFO/ESIC agencies. The steps are as under-

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

At the main menu of portal, the Monthly EPFO/ESIC Return component will be displayed as
under. Select Monthly EPFO/ESIC Returns option from left hand side menu.

You can also directly submit EPFO and ESIC monthly return on their respective portals also.
Choose ‘click Here To Go’ link, highlighted below. The system navigates you to agency portal.

Select ‘Please Click Here to Proceed in Common Return’, ECR dashboard appears.

2.1.1. Select Establishment


The ECR Dashboard shows the list of establishments represented by you for return submission.
To proceed for monthly return submission click on establishment name.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

2.1.2. Search Establishment


If you are unable to find an establishment at ECR dashboard, search the establishment. Choose
the search option from ECR menu placed at the top. You will see the establishment search form,
fill the details and click the search button. You will see establishment name with other details.

2.1.3. View ECR List


You can view the establishment ECR details through ECR List option at the ECR menu.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

2.1.4. Select Month


Once you have selected establishment name, system displays the Monthly ECR Dashboard. To
prepare new ECR you need to choose year and month and to prepare pending ECR click on
month from list.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

2.1.5. Prepare ECR


Post month selection, you will see list of establishment employees if it’s pending ECR. And if you
have selected new month, you will see blank list with options to add employee return details.
Click on ‘ADD Employee’ to add new employee ECR details:

2.1.6. Add Employee


Fill the employee form and click on save. Fields marked * are mandatory.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

2.1.7. Add EPFO Details


To fill EPFO form click ‘UAN number’ at Prepare ECR step, you will see EPFO form. Fill the form
and choose save option.

2.1.8. Add ESIC Details


To fill ESIC form click ‘IP number’ at Prepare ECR step, you will see ESIC form. Fill the form and
choose save option. To see the abbreviations for the terms used in form, click ‘Please Read
Abbreviations & Details’ link below save button.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

2.1.9. Upload ECR File


You can also prepare ECR by uploading Excel file, click Upload ECR button at Prepare ECR step.
Template for ECR file can be obtained from download ECR format option in below form:

2.1.10. Submit ECR


Once ECR is prepared, you can submit ECR by choosing ECR Number from Monthly ECR
Dashboard (Select Month step), you will see prepared ECR summary, choose declaration
checkbox and click submit ECR button.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

2.1.11. View ECR Acknowledgement


Once ECR is submitted, you can view/print ECR Acknowledgement for the wage month by
clicking ECR number from Monthly ECR Dashboard (Select Month step). You can also resend the
ECR by choosing ‘resend’ option.

2.1.12. Track Submission Status


Choose Submission Status option from ECR menu, you will see the establishment ECR
Submission details and submission status at respective agencies.

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

Annexure

A. Glossary
Terms Definitions

ECR EPDO/ESIC Common Returns

A person or an organization that employees


Employer/Establishment people over a place and pays them in exchange of
their work
An agency identified for enforcement of Labour
Enforcement Agency (EA)
laws.

Any registered user who is an employee of the


Enforcement Agency User Enforcement Agency has been authorised to
perform various actions on the portal.

EPFO Employees Provident Fund Organisation


ESIC Employees State Insurance Corporation

Any registered user who has been authorised by


Establishment Representative Employer/Establishment to use the portal for
various activities on its behalf.

LIN Labour Identification Number


The EA user authorised to verify the Registration
Regional Head
Form filled by Authorised User.
USSP Unified Shram Suvidha Portal

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USSP-Monthly EPFO/ESIC Returns (ECR)-User Manual

B. Send us feedback
Here you can give us your feedback and suggestions which can be used as basis of improvement
and help.

1. Once you are logged into your USSP account, at the top most bar you will see the ‘Feedback’
option.

2. Click the feedback option; you will see Feedback & Suggestion form. Fill and submit the form.

You can also send your feedback to Shram Suvidha Portal Team at [email protected] .

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