1

WORD PROCESSING
MS-WORD AND GOOGLE DOCS
Introduction 2

 A word processing application is a type of application

software designed to create, edit, format, store, and print
text-based documents.

 These applications provide users with various tools to modify

text, insert images, adjust page layouts, and collaborate on
documents.

 Word processors are essential for businesses, students, and

professionals to write letters, reports, assignments, and
more.
Key Features 3

 Text Editing – Typing, modifying, copying, and pasting text.

 Formatting – Changing font styles, sizes, colors, and paragraph alignment.

 Templates – Pre-designed layouts for documents like resumes and reports.

 Spell Check & Grammar Check – Helps in error detection and correction.

 Page Layout – Setting margins, spacing, columns, and orientation.

 Tables & Graphics – Inserting tables, images, and charts.

 Collaboration – Cloud-based editing and sharing options.

 Security & Encryption – Protecting documents with passwords.

Uses of Word Processing 4

1. Business & Office Work

 Creating official documents like letters, invoices, and proposals.
2. Education & Research
 Writing assignments, theses, and research papers.
3. Publishing & Journalism
 Drafting articles, newsletters, and magazines.
4. Government & Legal Documents
 Creating policies, legal contracts, and government reports.
5. Personal Use
 Writing resumes, cover letters, and personal letters.
Examples of Word Processing Software 5

1. Microsoft Word (MS Word): Offers advanced document formatting,

templates, and collaboration.

2. Google Docs: Cloud-based and accessible from any device.

3. LibreOffice Writer: Free and open-source alternative to MS Word.

4. WPS Office Writer: Lightweight and user-friendly.

5. Apple Pages: Exclusive for Apple devices.

6. AbiWord: A lightweight, open-source word processor.

7. Corel WordPerfect: Used in legal and government sectors.

Introduction to Microsoft Word / Google Docs 6

 Microsoft Word and Google Docs are widely used word

processing applications that allow users to create, edit, format,

and share documents. These tools provide powerful features for

writing, designing, and collaborating on documents.

Introduction to Microsoft Word / Google Docs 7

 Microsoft Word: A desktop-based application that is part of

Microsoft Office. It has advanced formatting and offline
capabilities.

 Google Docs: A cloud-based application that allows real-time

collaboration and automatic saving. It requires an internet
connection but supports offline editing.
 Both applications have a ribbon interface (Microsoft Word) or a
menu bar (Google Docs), which contains multiple tabs and
commands.
Detailed Explanation of Tabs and Options 8
1. File Tab (MS Word) / File Menu (Google Docs)

 Purpose:

 This tab provides options for document management, such as opening, saving, printing, and

sharing files.

 Options:

 New – Creates a new blank document or from a template.

 Open – Opens an existing document.

 Save & Save As – Saves the document in different formats (Word, PDF, etc.).

 Print – Prints the document with options to customize layout and settings.

 Share (Google Docs only) – Allows users to collaborate by sharing the document.

 Download (Google Docs only) – Saves the document as Word, PDF, or other file formats.
Detailed Explanation of Tabs and Options 9
2. Home Tab (Microsoft Word) / Format Menu (Google Docs)

 Purpose:

 The Home tab contains basic formatting tools such as font styles, paragraph
alignment, and clipboard functions.

 Options:

 Clipboard (Copy, Cut, Paste, Format Painter)

 Font (Font Style, Size, Bold, Italic, Underline, Text Color, Highlighting)

 Paragraph (Alignment, Line Spacing, Bullets & Numbering, Borders & Shading)

 Styles (Predefined text styles for headings and body text)

 Detailed Explanation of Tabs and Options 10

3. Insert Tab

 Purpose:
 This tab allows users to insert various elements such as tables, images, shapes,
charts, and hyperlinks.
► Options:
Charts – Creates bar charts, pie charts, and more.
Tables – Inserts tables for organizing data.
Hyperlink – Links text or images to a website or
Pictures – Inserts images from a computer.
another part of the document.
Online Pictures (MS Word only) – Inserts images from
Text Box – Inserts a movable text area.
the internet.
Header & Footer – Adds text at the top (header) or
Shapes – Adds geometric shapes.
bottom (footer) of each page.
Icons & SmartArt (MS Word only) – Inserts pre-designed
Page Number – Inserts automatic page numbering.
graphics.
Detailed Explanation of Tabs and Options 11
4. Design Tab (MS Word only)

 Purpose:

 Provides options to design the document with themes, colors, and borders.

 Options:

 Themes – Predefined color and font combinations.

 Colors & Fonts – Customize document appearance.

 Page Borders – Adds decorative borders around pages.

Detailed Explanation of Tabs and Options 12
5. Layout Tab (MS Word) / Page Setup (Google Docs)

 Purpose:

 Controls page formatting, margins, and text alignment.

 Options:

 Margins – Adjusts space between text and page edges.

 Orientation – Sets portrait or landscape mode.

 Size – Changes paper size (A4, Letter, etc.).

 Columns – Splits text into multiple columns.

 Breaks – Creates section and page breaks.

Detailed Explanation of Tabs and Options 13
6. References Tab (MS Word only)

 Purpose:

 Used for academic writing, citations, and document references.

 Options:

 Table of Contents – Automatically generates a table of contents.

 Citations & Bibliography – Manages references and citations in APA, MLA, etc.

 Footnotes & Endnotes – Adds explanations at the bottom of pages or the end of
the document.

 Cross-reference – Links to headings, figures, and tables.

Detailed Explanation of Tabs and Options 14
7. Review Tab (MS Word only)

 Purpose:

 Provides tools for proofreading, tracking changes, and collaboration.

 Options:

 Spelling & Grammar – Checks for errors.

 Thesaurus – Suggests synonyms.

 Track Changes – Records all modifications for review.

 Comments – Adds feedback or notes.

 Compare – Compares two versions of a document.

Detailed Explanation of Tabs and Options 15
8. View Tab (MS Word only)

 Purpose:

 Controls document display settings.

 Options:

 Read Mode (MS Word only) – View in a distraction-free mode.

 Print Layout – Shows how the document will look when printed.

 Web Layout – Displays as a webpage.

 Zoom – Adjusts document magnification.

Conclusion 16

 Word processing software is essential for creating professional

documents efficiently. Whether for personal, academic, or business
use, choosing the right word processor depends on user needs,
budget, and collaboration requirements.

 Microsoft Word and Google Docs are essential tools for document
creation. Understanding their features helps in efficient document
formatting and collaboration.