5 B Microsoft Excel and Create The Pivot Table and Pivot Chart To Perform Data Analysis
5 B Microsoft Excel and Create The Pivot Table and Pivot Chart To Perform Data Analysis
analysis
Consider the database in excel as:
Data Link: https://docs.google.com/spreadsheets/d/1z6WYlJT36tahArZtBvESCi96voqKhZq8/edit?
usp=drive_link&ouid=110789261263407953086&rtpof=true&sd=true
Solution:
What is a Pivot Table?
● A pivot table is a powerful feature in Microsoft Excel that allows users to summarize and
analyze large amounts of data quickly and easily.
● With pivot tables, users can sort, filter, and rearrange data based on specific criteria, making it
easier to identify trends and patterns in their data.
● Pivot tables are highly customizable, allowing users to select the data they want to analyze
and manipulate it in various ways, such as creating calculations and adding custom fields.
Solution:
Steps to create Pivot table in Excel
1. Select the data range that contains your data (including the headers). In this case, click on the cell
containing "First Name" and drag to the cell containing "Total Marks" to select the entire range.
2. Go to the "Insert" tab in the ribbon. This is located at the top of the Excel window.
3. Click on "PivotTable" in the "Tables" group. This will open the "Create PivotTable" dialog
box.
4. In the "Create PivotTable" dialog box, make sure that the correct range is selected in the
"Table/Range" field. This should be the range you selected in step 1.
5. Choose where you want to place the pivot table. You can either place it in a new worksheet
or in an existing one. Select your preferred option by clicking the corresponding radio
button.
6. Click on "OK" to create the pivot table. This will create a blank pivot table with a
"PivotTable Fields" pane on the right.
7. In the pivot table field list, drag and drop the "First Name", "Last Name", "Roll Number",
"Email Address", "Teacher Name", "Subject1", "Subject2", and "Subject3" fields into the
"Rows" section. This will add these fields as row labels in the pivot table.
8. Drag and drop the "Total Marks" field into the "Values" section. This will add this field as a
value to be calculated in the pivot table.
9. By default, the pivot table will show the sum of the total marks. If you want to change this
to another function, such as average or count, you can click on the dropdown arrow next to
"Sum of Total Marks" in the "Values" section, select "Value Field Settings", and choose the
desired function. This will open a dialog box where you can select the calculation you want
to perform on the data.
10. Your pivot table is now ready! You can use the filter and sort options to further analyze
your data. For example, you can click on the dropdown arrow next to a row label to filter the
pivot table based on that value, or you can click on a column header to sort the pivot table
by that field.