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Business Comm Assignment 1

The document outlines key aspects of business communication, including presentations, meetings, office memorandums, and report writing. It emphasizes the importance of effective communication methods in various contexts, such as conveying information, making decisions, and reporting facts. Each section provides insights into the purpose and structure of these communication forms, highlighting their roles in organizational settings.

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Prashant Kumar
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14 views7 pages

Business Comm Assignment 1

The document outlines key aspects of business communication, including presentations, meetings, office memorandums, and report writing. It emphasizes the importance of effective communication methods in various contexts, such as conveying information, making decisions, and reporting facts. Each section provides insights into the purpose and structure of these communication forms, highlighting their roles in organizational settings.

Uploaded by

Prashant Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Name : Prashant Kumar

Registration No : MBAFBE21000412
BUSINESS COMMUNICATION
ASSIGNMENT -1

1.Presentation:

A presentation is a means of communication that


can be adapted to various speaking situations,
such as talking to a group, addressing a meeting
or briefing a team.
A presentation can also be used as a broad term
that encompasses other 'speaking engagements'
such as making a speech at a wedding, or getting
a point across in a video conference.
To be effective, step-by-step preparation and the
method and means of presenting the information
should be carefully considered.
A presentation requires you to get a message
across to the listeners and will often contain a
'persuasive' element. It may, for example, be a
talk about the positive work of your organisation,
what you could offer an employer, or why you
should receive additional funding for a project.
2.Meetings:

A meeting is a coming together of (generally)


three or more people to exchange information in a
planned manner and discuss issues set out before
them to arrive at decisions, solve problems, etc.
A meeting can be formal or informal. As regards a
formal meeting there is set rules for convening it
and conducting it, with a written record of its
proceedings. It requires a notice which is a call,
an invitation to attend it.
It has an agenda or list of things to deal with, and
the outcome is systematically written in the form
of minutes. An informal meeting can be without
any written notice, for instance a staff union
meeting in the lunch room to discuss a picnic.
A meeting has a convener who calls it and a
leader or chairperson who directs it.
In this mechanical age, union is strength, and
united work is done by means of meetings. It is
estimated that worldwide, millions of meetings are
con1ducted every day, and their number and
use·f ulness is on the rise.
That is why although many nega1tive remarks are
made about the use of meetings; on the whole we
find that meeting is a useful device of collective
decision-taking and action.
Meetings give important opportunities for our
team members to contribute their ideas and also
letting them know our expectations, needs and
wants from them .
Unfortunately, a lot of meetings, well, most, are
ineffective. We speak with literally hundreds in the
workplace each year as we are facilitating our
leadership coaching and assessments of
organizational culture and leadership (360s) . A
theme which comes up often is meetings, e.g., the
number of meetings and the inefficiency of the
meetings. This is worth addressing as it certainly
is important.

3.0ffice Memorandum

A memorandum is a form of official


interdepartmental communication that is used to
convey essential decisions or information. A
memorandum is thought to be a step below a
formal letter and often contains details needed for
specific meetings, projects, policies or others.
A memorandum's definition is that it is essentially
an intra-office tool for communication usable to
announce specific events or changes. A
3.0ffice Memorandum

A memorandum is a form of official


interdepartmental cammunicatian that is used ta
convey essential decisions or information. A
memorandum is thought to be a step below a
formal letter and often contains details needed for
specific meetings, projects, policies or others.
A memorandum's definition is that it is essentially
an intra-office tool for communication usable to
announce specific events or changes. A
memorandum or memo for short is a way of
communication that is also recorded for posterity.
Memos are usually issued when vital changes
have been made to a company's policy or one of
its projects .
A memo can have many uses and this versatility
combined with its official capacity is why it is
used quite often in an organization. The uses of a
memorandum are as follows:
• A way to transfer knowledge of a specific
process
• To convey specific details on a project
• To request specific information
• To offer suggestions on a matter
• To report to a superior
• To offer congratulations or positive news

4.Report Writing :

Report writing is a formal style of writing


elaborately on a topic. The tone of a report is
always formal. The audience it is meant for is
always thought out section. For example - report
writing about a school event, report writing about
a business case, etc.
Reports are written with much analysis. The
purpose of report writing is essential to inform the
reader about a topic, minus one's opinion on the
topic. It's simply a portrayal of facts, as it is. Even
if one gives inferences, solid analysis, charts,
tables and data is provided. Mostly it is specified
by the person who's asked for the report whether
they'd like your take or not if that is the case.In
many cases, what's required is your suggestions
for a specific case after a factual report. That
depends on why are you writing the report and
who you are writing it for in the first place.
Knowing your audience's motive for asking for
that report is very important as it sets the course
of the facts focused in your report.
Reports can be academic, technical, or business-
oriented, and feature recommendations for
specific actions. Reports are written to present
facts about a situation, project, or process and
will define and analyze the issue at hand.
Ultimately, the goal of a report is to relay
observations to a specific audience in a clear and
concise style. Let's review the proper report
writing format so you can craft a professional
finished product.

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