Library Management System

ACKNOWLEDGEMENT

We take this occasion to thank God, almighty for blessing us with his grace and taking

our endeavor to a successful culmination. We extend our sincere and heartfelt thanks to our

esteemed guide, ABC, for providing us with the right guidance and advice at the crucial

junctures and for showing me the right way. We also take this opportunity to express a deep

sense of gratitude to our class coordinators, XYZ and XXX for their cordial support, valuable

suggestions and guidance. We extend our sincere thanks to our respected Head of the division

Name Here, for allowing us to use the facilities available. We would like to thank the other

faculty members also, at this occasion. Last but not the least, we would like to thank our friends

and family for the support and encouragement they have given us during the course of our work.
Library Management System

TABLE OF CONTENTS

ABSTRACT

1. INTRODUCTION
1.1 PROJECT AIMS AND OBJECTIVES
1.2 BACKGROUND OF PROJECT
1.3 OPERATION ENVIRONMENT

2. SYSTEM ANALYSIS
2.1 SOFTWARE REQUIREMENT SPECIFICATION
2.2 EXISTING VS PROPOSED
2.3 SOFTWARE TOOL USED

3. SYSTEM DESIGN
3.1 TABLE DESIGN
3.2 DATA FLOW DIAGRAM’S
4. SYSTEM IMPLEMENTATION
4.1 SCREEN SHOTS

5. SYSTEM TESTING
5.1 UNIT TESTING
5.2 INTEGRATION TESTING
6. CONCLUSION & FUTURE SCOPE
7. REFERENCES
Library Management System

ABSTRACT

Library management system is a project which aims in developing a computerized

system to maintain all the daily work of library .This project has many features
which are generally not availiable in normal library management systems like
facility of user login and a facility of admin login .It also has a facility of admin
login through which the admin can monitor the whole system . It has also a facility
where student after logging in their accounts can see list of books issued and its
issue date and return date.

Overall this project of ours is being developed to help the students as well as staff
of library to maintain the library in the best way possible and also reduce the
human efforts.
Library Management System

CHAPTER 1
INTRODUCTION

This chapter gives an overview about the aim , objectives ,background and
operation environment of the system.

1.1 PROJECT AIMS AND OBJECTIVES

The project aims and objectives that will be achieved after completion of this project are
discussed in this subchapter. The aims and objectives are as follows:
 Online book issue
 Request column for librarian for providing new books
 Student login page where student can find books issued by him/her and date of return.
 A search column to search availability of books
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1.2 BACKGROUND OF PROJECT

Library Management System is an application which refers to library systems which are
generally small or medium in size. It is used by librarian to manage the library using a
computerized system where he/she can record various transactions like issue of books, return of
books, addition of new books, addition of new students etc.

Books and student maintenance modules are also included in this system which would keep
track of the students using the library and also a detailed description about the books a library
contains. With this computerized system there will be no loss of book record or member record
which generally happens when a non computerized system is used.

All these modules are able to help librarian to manage the library with more convenience and in
a more efficient way as compared to library systems which are not computerized.
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1.5 OPERATION ENVIRONMENT

PROCESSOR INTEL CORE PROCESSOR OR BETTER

PERFORMANCE

OPERATING SYSTEM WINDOWS VISTA ,WINDOWS7, UBUNTU

MEMORY 1GB RAM OR MORE

HARD DISK SPACE MINIMUM 3 GB FOR DATABASE USAGE FOR

FUTURE
DATABASE MY SQL
Library Management System

CHAPTER 2

SYSTEM ANALYSIS

In this chapter, we will discuss and analyze about the developing process of Library
Management System including software requirement specification (SRS) and
comparison between existing and proposed system . The functional and non functional
requirements are included in SRS part to provide complete description and overview of
system requirement before the developing process is carried out. Besides that, existing
vs proposed provides a view of how the proposed system will be more efficient than the
existing one.

2.1 SOFTWARE REQUIREMENT SPECIFICATION

2.1.1 GENERAL DESCRIPTION

PRODUCT DESCRIPTION:
Library Management System is a computerized system which helps
user(librarian) to manage the library daily activity in electronic format. It reduces
the risk of paper work such as file lost, file damaged and time consuming.
It can help user to manage the transaction or record more effectively and time-
saving.

PROBLEM STATEMENT:
The problem occurred before having computerized system includes:
 File lost
When computerized system is not implemented file is always lost because of human
environment.Some times due to some human error there may be a loss of records.

 File damaged When a computerized system is not there file is always lost due to
some accdent like spilling of water by some member on file accidentally.Besides
some natural disaster like floods or fires may also damage the files.
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 Difficult to search record

When there is no computerized system there is always a difficulty in searching of
records if the records are large in number .
 Space consuming
After the number of records become large the space for physical storage of file and
records also increases if no computerized system is implemented.
 Cost consuming
As there is no computerized system the to add each record paper will be needed
which will increase the cost for the management of library.

2.1.2 SYSTEM OBJECTIVES

 Improvement in control and performance
The system is developed to cope up with the current issues and problems of library
.The system can add user, validate user and is also bug free.
 Save cost
After computerized system is implemented less human force will be required
to maintain the library thus reducing the overall cost.
 Save time
Librarian is able to search record by using few clicks of mouse and few search
keywords thus saving his valuable time.
 Option of online Notice board
Librarian will be able to provide a detailed description of workshops going in the
college as well as in nearby colleges
 Lecture Notes
Teacher have a facility to upload lectures notes in a pdf file having size not more
than 10mb
Library Management System

2.1.3 SYSTEM REQUIREMENTS

2.1.3.1 NON FUNCTIONAL REQUIREMENTS
 Product Requirements
EFFICIENCY REQUIREMENT
When a library management system will be implemented librarian and user will
easily acess library as searching and book transaction will be very faster .

RELIABILITY REQUIREMENT
The system should accurately performs member registration ,member validation ,
report generation, book transaction and search

USABILITY REQUIREMENT
The system is designed for a user friendly environment so that student and staff of
library can perform the various tasks easily and in an effective way.

ORGANIZATIONAL REQUIREMENT
IMPLEMENTATION REQUIREMNTS
In implementing whole system it uses html in front end with php as server side
scripting language which will be used for database connectivity and the backend ie
the database part is developed using mysql.

DELIVERY REQUIREMENTS
The whole system is expected to be delivered in six months of time with a weekly
evaluation by the project guide.
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2.1.3.2 FUNCTIONAL REQUIREMENTS

1. NORMAL USER

1.1 USER LOGIN

Description of feature
This feature used by the user to login into system. They are required to enter user id and
password before they are allowed to enter the system .The user id and password will be verified
and if invalid id is there user is allowed to not enter the system.

Functional requirements
-user id is provided when they register
-The system must only allow user with valid id and password to enter the system
-The system performs authorization process which decides what user level can acess to.
-The user must be able to logout after they finished using system.

1.2 REGISTER NEW USER

Description of feature
This feature can be performed by all users to register new user to create account.

Functional requirements
-System must be able to verify information
-System must be able to delete information if information is wrong

Admin Features
 Admin Dashboard
 Admin can add/update/ delete category
 Admin can add/update/ delete author
 Admin can add/update/ delete books
 Admin can issue a new book to student and also update the details when
student return book
 Admin can search student by using their student ID
 Admin can also view student details
 Admin can change own password
Library Management System
Students-
• Student can register yourself and after registration they will get studentid
• After login student can view own dashboard.
• Student can update own profile.
• Student can view issued book and book return date-time.
• Student can also change own password.
• Student can also recover own password .

2.1.4 SOFTWARE AND HARDWARE REQUIREMENTS

This section describes the software and hardware requirements of the system
2.1.4.1 SOFTWARE REQUIREMENTS
 Operating system- Windows 7 is used as the operating system as it is stable and
supports more features and is more user friendly
 Database MYSQL-MYSQL is used as database as it easy to maintain and retrieve
records by simple queries which are in English language which are easy to
understand and easy to write.
 Development tools and Programming language- HTML is used to write the whole
code and develop webpages with css, java script for styling work and php for
sever side scripting.

2.1.4.2 HARDWARE REQUIREMENTS

 Intel core i5 2
nd
generation is used as a processor because it is fast than other
processors an provide reliable and stable and we can run our pc for longtime.
By using this processor we can keep on developing our project without any
worries.

 Ram 1 gb is used as it will provide fast reading and writing capabilities and
will in turn support in processing
Library Management System

2.2 EXISTING VS PROPOSED SYSTEM

i. Existing system does not have any facility of teachers login or student login
where as proposed system will have a facility of student login as well as
teacher’s login
ii. Existing system does not have a facility of online reservation of books whereas
proposed system has a facility of online reservation of books
iii. Existing system does not have any facility of online notice board where
description of workshops happening in our college as well as nearby colleges is
being provided.
iv. Existing system does not has any option of lectures notes uploaded by teachers
whereas proposed system will have this facility
v. Existing system does not have any facility to generate student reports as well
book issue reports whereas proposed system provides librarian with a tool to
generate reports
vi. Existing system does not has any facility for book request and sugeestions
where as in proposed system after logging in to their accounts student can
request books as well as provide suggestions to improve library
Library Management System

2.3 SOFTWARE TOOLS USED

The whole Project is divided in two parts the front end and the back end.

2.3.1 Front end

The front end is designed using of html , Php ,css, Java script
 HTML- HTML or Hyper Text Markup Language is the main markup
language for creating web pages and other information that can be displayed
in a web browser.HTML is written in the form of HTML elements consisting
of tags enclosed in angle brackets (like <html>), within the web page
content. HTML tags most commonly come in pairs like <h1> and </h1>,
although some tags represent empty elements and so are unpaired, for
example <img>. The first tag in a pair is the start tag, and the second tag is
the end tag (they are also called opening tags and closing tags). In between
these tags web designers can add text, further tags, comments and other
types of text-based content. The purpose of a web browser is to read HTML
documents and compose them into visible or audible web pages. The
browser does not display the HTML tags, but uses the tags to interpret the
content of the page.HTML elements form the building blocks of all websites.
HTML allows images and objects to be embedded and can be used to
create interactive forms. It provides a means to create structured documents
by denoting structural semantics for text such as headings, paragraphs, lists,
links, quotes and other items. It can embed scripts written in languages such
as JavaScript which affect the behavior of HTML web pages.

 CSS- Cascading Style Sheets (CSS) is a style sheet language used for
describing the look and formatting of a document written in a markup
language. While most often used to style web pages and interfaces written
in HTML and XHTML, the language can be applied to any kind
of XML document, including plain XML, SVG and XUL. CSS is a cornerstone
specification of the web and almost all web pages use CSS style sheets to
describe their presentation.CSS is designed primarily to enable the
separation of document content from document presentation, including
elements such as the layout, colors, and fonts. This separation can improve
content accessibility, provide more flexibility and control in the specification
Library Management System

of presentation characteristics, enable multiple pages to share formatting,

and reduce complexity and repetition in the structural content (such as by
allowing for table less web design).CSS can also allow the same markup
page to be presented in different styles for different rendering methods, such
as on-screen, in print, by voice (when read out by a speech-based browser
or screen reader) and on Braille-based, tactile devices. It can also be used to
allow the web page to display differently depending on the screen size or
device on which it is being viewed. While the author of a document typically
links that document to a CSS file, readers can use a different style sheet,
perhaps one on their own computer, to override the one the author has
specified. However if the author or the reader did not link the document to a
specific style sheet the default style of the browser will be applied.CSS
specifies a priority scheme to determine which style rules apply if more than
one rule matches against a particular element. In this so-called cascade,
priorities or weights are calculated and assigned to rules, so that the results
are predictable.

 JAVA SCRIPT- JavaScript (JS) is a dynamic computer programming

language. It is most commonly used as part of web browsers, whose
implementations allow client-side scripts to interact with the user, control the
browser, communicate asynchronously, and alter the document content that
is displayed. It is also being used in server-side programming, game
development and the creation of desktop and mobile applications. JavaScript
is a prototype-based scripting language with dynamic typing and has first-
class functions. Its syntax was influenced by C. JavaScript copies many
names and naming conventions from Java, but the two languages are
otherwise unrelated and have very different semantics. The key design
principles within JavaScript are taken from
the Self and Scheme programming languages. It is a multi-
paradigm language, supporting object-oriented, imperative,
and functional programming styles. The application of JavaScript to use
outside of web pages—for example, in PDF documents, site-specific
browsers, and desktop widgets—is also significant. Newer and faster
JavaScript VMs and platforms built upon them (notably Node.js) have also
increased the popularity of JavaScript for server-side web applications. On
the client side, JavaScript was traditionally implemented as
Library Management System

an interpreted language but just-in-time compilation is now performed by

recent (post-2012) browsers.

 PHP- PHP is a server-side scripting language designed for web

development but also used as a general-purpose programming language.
PHP is now installed on more than 244 million websites and 2.1 million web
servers. Originally created by Rasmus Lerdorf in 1995, the reference
implementation of PHP is now produced by The PHP Group. While PHP
originally stood for Personal Home Page, it now stands for PHP: Hypertext
Preprocessor, a recursive backronym.PHP code is interpreted by a web
server with a PHP processor module, which generates the resulting web
page: PHP commands can be embedded directly into an HTML source
document rather than calling an external file to process data. It has also
evolved to include a command-line interface capability and can be used
in standalone graphical applications. PHP is free software released under
the PHP License. PHP can be deployed on most web servers and also as a
standalone shell on almost every operating system and platform, free of
charge.
2.3.2 BACK END- The back end is designed using used to design the
mysql which is databases

 MYSQL- MySQL ("My S-Q-L", officially, but also called "My

Sequel") is (as of July 2013) the world's second most widely
used open-source relational database management system
(RDBMS). It is named after co-founder Michael Widenius
daughter, My. The SQL phrase stands for Structured Query
Language. The MySQL development project has made its
source code available under the terms of the GNU General
Public License, as well as under a variety
of proprietary agreements. MySQL was owned and
sponsored by a single for-profit firm, the Swedish company
MySQL AB, now owned by Oracle Corporation
.MySQL is a popular choice of database for use in web
applications, and is a central component of the widely used
LAMP open source web application software stack (and other
'AMP' stacks). LAMP is an acronym for "Linux, Apache,
MySQL, Perl/PHP/Python." Free-software-open source
projects that require a full-featured database management
system often use MySQL. For commercial use, several paid
editions are available, and offer additional functionality.
Applications which use MySQL databases
Library Management System

include: TYPO3, MODx, Joomla, WordPress, phpBB, MyBB, Drupal and other
software. MySQL is also used in many high-profile, large-scale websites,
including Wikipedia, Google (though not for searches), Facebook, Twitter,
Flickr, and YouTube
Library Management System

CHAPTER 3
SYSTEM DESIGN

3.1 TABLE DESIGN

VARIOUS TABELS TO MAINTAIN INFORMATION

 Admin table

Table tblauthors track the details of authors

Library Management System

 Table tblcategory track the record of category

 Table tbalbooks for books records

Library Management System

  Table tblstudents for students record and student login
details


Table tblissuedbookdetails for maintain issued book and returned book

record
Library Management System

 Relationship between tables

Library Management System

3.2 DATA FLOW DIAGRAMS

DATA FLOW DIAGRAM FOR ADMIN LOGIN

ADMIN
DATABASE

ENTER
ENTER USERNAME CHECK
ADMIN URL & VALIDITY
PASSWORD

IF VALID

ADMIN
WEB SERVER LOGIN
PAGE

After entering to the home page of the website , Admin can choose the ADMIN LOGIN option
where they are asked to enter username & password , and if he/she is a valid user then a
teacher login page will be displayed.
Library Management System

Admin Dataflow diagram

Library Management System

DATA FLOW DIAGRAM FOR Issuing Book

Issue
t id Book
d en
Stu

Display
Issue a ISB Book info
N no.
Book

Student id
ISBN no.
Return
Book

Go back to
main menu
Library Management System

Data Flow Diagram for Students

 Return Date

Entity Relationship Diagram

AUTHOR
Name
ID Authr-Id

ISBN NAME
Cat id
NUMBER

Author
PRICE Published
By

BOOK

Issued By

Fine(if any) Borrowed catogry

By

Name
Issue
catId

ADMIN
STUDENT

USER PASSWO
NAME RD
STUDENT
ID email

NAME
NAME
 Testing start

Take choice

Choice

Admin
Login Exit

Enter
password

Match

Take choice

choice

Book Manage Student Feedback Logout

Detail Book Detail
 CHAPTER 4
SYSTEM IMPLEMENTATION

4.1.1 Screenshot for homepage

Library Management System

User signup
Dadmin Dashboard
 CHAPTER 5
SYSTEM TESTING

The aim of the system testing process was to determine all defects in our project .The
program was subjected to a set of test inputs and various observations were made and based
on these observations it will be decided whether the program behaves as expected or not. Our
Project went through two levels of testing
1.Unit testing
2.integration testing

UNIT TESTING

Unit testing is undertaken when a module has been created and succesfully reviewed .In order
to test a single module we need to provide a complete environment ie besides the module we
would require
 The procedures belonging to other modules that the module under test calls
 Non local data structures that module accesses
 A procedure to call the functions of the module under test with appropriate
parameters

1. Test For the admin module

Library Management System

 Testing admin login form-This form is used for log in of administrator of

the system.In this we enter the username and password if both are correct
administration page will open other wise if any of data is wrong it will get
redirected back to the login page and again ask for username and password
 Student account addition- In this section the admin can verify student
details from student academinc info and then only add student details to
main library database it contains add and delete buttons if user click add
button data will be added to student database and if he clicks delete button
the student data will be deleted
 Book Addition- Admin can enter details of book and can add the details to
the main book table also he can view the books requests .

2. Test for Student login module

 Test for Student login Form-This form is used for log in of Student .In this
we enter thelibraryid, username and password if all these are correct student
login page will open other wise if any of data is wrong it will get redirected
back to the login page and again ask for libraryid, username and password.
 Test for account creation- This form is used for new account creation when
student does not fill the form completely it asks again to fill the whole form
when he fill the form fully it gets redirected to page which show waiting
for conformation message as his data will be only added by administrator
after verification.
3. Test for teacher login module-
 Test for teacher login form- This form is used for logg in of teacher .In
this we enter the username and password if all these are correct teacher
login page will open other wise if any of data is wrong it will get
redirected back to the login page and again ask for username and
password.
Library Management System

INTEGRATION TESTING

In this type of testing we test various integration of the project module by providing the input
.The primary objective is to test the module interfaces in order to ensure that no errors are
occurring when one module invokes the other module.
Library Management System

CHAPTER 6
CONCLUSION & FUTURE SCOPE

This website provides a computerized version of library management system which will
benefit the students as well as the staff of the library.
It makes entire process online where student can search books, staff can generate reports and
do book transactions. It also has a facility for student login where student can login and can see
status of books issued as well request for book or give some suggestions. It has a facility of
teacher’s login where teachers can add lectures notes and also give necessary suggestion to
library and also add info about workshops or events happening in our college or nearby college
in the online notice board.

There is a future scope of this facility that many more features such as online lectures video
tutorials can be added by teachers as well as online assignments submission facility , a feature
Of group chat where students can discuss various issues of engineering can be added to this
project thus making it more interactive more user friendly and project which fulfills each users
need in the best way possible
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CHAPTER 7
REFERENCES
• http://www.w3schools.com/html/html_intro.asp
• https://www.w3schools.com/php/default.asp
• https://www.w3schools.com/sql/default.asp
• Fundamentals of software engineering by Rajib mall, PHIlearning
• Web development and application development by Ivan Byross BPB publications