More On

Microsoft Excel 2010

LEARNER 'S OUTCOMES

After completing this chapter, you will be able to:

❖ use text formula in MS Excel ❖ classify the types of operators
❖ list the rules to write aformula
.
❖ st operator precedence
I1
❖ copy aformulae to other cells . . .
❖ use Statistical functions (Sum, Average, Max, Min) ❖ define sorting and sort
the data
❖ perform various operations on cell (Overwrite, Modify, Delete, Cut, Copy and Paste)
♦:♦ insert and delete cells,_rows, colum~s . ❖ adjust row heig~t and_column Width
❖ enter apredefined series of data using Auto Fill ❖ create custom lists using Auto Fill
❖ align, rotate and wrap the text ❖ print the worksheet

IUse Cordova Smart Oass Software on the smart board in dass to learn about the use ofsome more
commands in M~
-- .......J, EJo:et 2010 I
8 INTRODUCTION
You have learnt different formulae in Mathematics. In Microsoft Excel, formul
ae
written differently. A formula in Microsoft Excel starts with an equal(=) sign
be a maximum of 8192 characters in length.
and:
The data in a formula can consist of any of the following :
Values String or numeric
Cell address Al, B4, etc.
Functions SUM, AVERAGE, MIN, MAX, etc.
Operators +, - , *, /, >, <, etc.
Parenthesis ()
e) TEXT FORMULA
To create a simple text value, enclose it in double quotes. For example : = "Micro
soft".
The ampersand(&) character is used to join text values to one another.
For example: = 'Microsoft' & 'Excel'.
The result of this formula is 'MicrosoftExcel'.
Do You Know
The process of joining text values in a sequence within a formula is called
concatenation.

Practical In Computer Lab

Perform the followinR_ tasks :
1. Open a new worksheet.
2. Enter your first name in cell B2 and last name in cell B3.
3. Enter your first and last name in cell C2 using text formula.,

tii C•t51
 NUMERIC FORMULA
0 • formulae use operators that are used to do some kind of calculations or
r,Jt1t1lenc
arisons.
cotllP
OOPERATORS IN ~ICROSOFT EXCEL
5ot11e of the operators m MS Excel are Arithmetic, Relational and Logical.

Arithm
-
etic operators in Microsoft Excel
~) ·- -.-.:..... "'

Operator Meaning Usage

Arithmetic Operators + Addition =10 + 5
Arithmetic operators are used to do - suotract1on =11- 3
mathematical calculations with numeric * Multiplication =3 * 11
values. They cannot be used with strings. I Division =100/ 34
I\ Exponentiation =5" 2
% Percentage =10%

~~I operators in Microsoft Excel

Relational Operators
operator Meaning Usage
Equal to Al = B2 Relational operators are used to
=
~

<> Not equal to Cl <> 01 compare two values. They form

> Greater than B2 > so relational expressions. These operators
< Less than cs< 100 always give a single value as result
>= Greater than or equal to Al >= B2 True or False.
<= Less than or equal to ES <= S

Logical Operators
Logical operators are used to compare two
or more relational expressions. These
Et,!.iiiijfu.f, iii,]£11111 s1[JW ,\•• ¼¼JS~
NOT AND I OR
operators also give a single value as result:
True or False.
(;) WRITING SIMPLE FORMULAE
Let us write simple formulae using the arithmetic operators that we had just learnt.
Q) Every formula in Excel must begin with an equal{=) sign.
Q) There must be some arithmetic operator to operate on numbers or data.
Q) The data can be a cell address also.
Look at some valid formulae in Microsoft Excel.
[ =20+35*5 j I =Al+B2 j 1 =C5*15 1

Co■puter1•6
d
j 2'
 44'1\Mlli ·ti •- -- -- -- -- -- --- -- -- -----
Every formula must begin with an equal (=)sign. Make sure that there is no space
befor th· .
e 1s sign,

Error Results
I
You may get errors while performing calculations. Some common error
their reasons are : results and

#### The column is not wide enough to display the number.

#DIV/0 ! Division by zero is an invalid operation.
I
#VALUE! The formula contains an invalid operation.
#N/A Data is not available.

Practical In Computer Lab · .....,_• ., ..... ,., "''""· " .. , ~

~ Anita has purchased some fruits from the market. Make a list of fruits and find the
cost of each fruit.
Guidelines : ' \ '

STEP·!: Type the data as shown in the worksheet. I

STEP·Z: Type the formula = C2 * D2 in cell E2 and press Enter key.

STEP·3: Similarly, type the formulae in the cells E3, E4 and ES.
press
STEP·Lf: Now, to calculate the grand total, type the formula = E2 + E3 + E4 + ES in cell E6 and
the Enter key to get the result.
STEP·5: Save the file with the name 'Fruits.xlsx'.
~ A
1 S.No
8
Fruit Name Price/Kg
C
Qty
D
in Kg Total
E ~

in Rs. • ~ A 8
1 S.No Fruit Name
C D E
Price/Kg Qtvin Kg Total In Rs.
F,- ~
I
2 11ADnle 100 2 -c2•02
,, I 2 1 ADDie 100 2 200 I

3
4
2 M1n10
3Graoes
80
60
3
1.5 I
3
4
2 M1n10
3Graoes
80
60
3
1.S
240
90 I '
s 4 Strawberrv 140 0.5
~,I
s
6
4 Strawberry 140 o.s 70
•E2+E3+E4+ES
I
,
6
~ 7
7
8 I 8 I
9 ~
9
•
I l N 4 ► M'IIMIU / Shllt2 / Sheld /QI 11 11 l

I
• • ·~ lllelt1 / Sllllt2 / Sheld ; 1!;:1/
"

$ OPERATOR PRECEDENCE
of
In nume ric formula, the results of the formula is calculated based on the order
precedence of the math emati cal operations.
Order of precedence of operators Examples
(2 + 3) * (2 + 3) = 25
1. ( ) Parenthesis 8+3 *2 = 14
2. I\ Exponentiation (8 + 8) / 2 = 8
8+8/ 2 = 12
3. *, I Multiplication, Division 2
4. +,- Addi tion, Subtraction 8A2 +3-7 = 60 s * 2-16 I 2 =

(ta Computers•6

t
: p,i,ctical In Computer Lab
owing formulae in Micros oft Exe I d
rype the fO'l B e an write the result In the space provided.
l,,

3-
~ in cell Al
2
( ] 3)"2-3+16/ 1 incellA3
@3 *3+9/2+18*2-151 in cell B2
·

Q
2.
4.
I=(8-3)• Al l in G_ellA2
1=20-20/(2•10 )+31 lncellB l 8
ooYouKnow
When two operators like(+, - ) share the same ranking, the formula is calculated from
left to right.

OcoPYING FORMULA
While writing formu lae in F~its. xlsx file, you typed the formu la on each row. ~ut
iJllagjne if there was a long hst of 50 items. Excel provid es you the formu la copyi ng
facility to help you out. You need to write the formula only once and then you can drag
it to other cells. .All A I C D I I' en
To copy a formula, follow the given 1 CORDOVA INTERNATIONAL SCHOOL I
2 TIIIM•I IXAMINATION (a.ASS VI)
steps:
STEP"'l Write the formu la in the first 4 Roll No Name
5 1 Aakuh
•
English
15
Maths
12
Comp Sc. Tota l
90 •cs+DS+ ES
I '
cell and press Enter key.
the 7
2 Dt1pak
I Shlkha
• 75
ts
u
se
10
15
\
\ I

STEP..2 Bring the mouse pointe r to I 4 llhHn 71 SI 75 \ I

~ '\
comer of the formu la cell.
.
I 5 Hlman1hl ts 57 71
10 I Jaanvl 74 14 75 \
Notice, the mouse pointe r
changes shape to a simple plus 12
11 7RNma
I Nisha 45
N ◄ • NI lhNt1 / Shelt2 / Sheet3 l'Q/
71
ts 75
Step-
the
\
I
\
:
~
Write
formula
j " "
s~gn. This is called the Fill
handle.
STEP· 3 Click the left mouse button and drag the Fill handl e till the end of the list. As
you drag you see a dotted line appea ring aroun d the range of cells.
t Formula has been ? A I C D E F G 1
Total Total copied in all the cells ~ CORDOVA INTERNATIONAL SCHOO L I
257 2-- ,. . TERM-I EXAMINATION (a.ASS VI)
257 a ~ IJ

I
If/

)Step-2: :3ring mouse

pointer here
I
Step- 3: Drag
the Fi ll handle
I
i
4 Roll No
5
6
7
a
9
Mmte
1Aakul\ '-
7 RNma
2 O..pak
I Junvl
4 llhaan
~-
English
~ 15

75
74
78
Maths

~
12
71
83
M~
59
Comp Sc. Tota l

~
90

"
10
75
257
241
238
233
212
,
j

I
I
I

10 a Shllcha
5 HJ.manthf
15
ts
H
57
15
78
-- 206
200 l '
11

-...
12 I Nisha 45 15 75 185

---· I

_,~
Co■puters-6
Do You Know
formula th
If you change the value in any of the cells whose address is used in the ' e result Inthe
corresponding cell changes automatically.

~lti ple Choice Questions

Tick ( ✓)the correct option.
1. A formula in Microsoft Excel can be a maximum of .........................
characters in length

2. ~~e~~~~·················charaQu~:~!~!~formula. 0 (c) lOOO • Q

3. ~~is~ ......................... ope g (b) • 0 (c) Q
(a) Lessthan O (b) Greaterthan O (c) Notequalto Q
t:9 STATISTICAL FUNCTIONS IN MICROSOFT EXCEL
fic
In Microsoft Excel, there are man y pred efine d form ulae that perfo rm speci
calculations. Som e of them are :
SUM () calculates the total of a given set of values.
AVERAGE ( ) : calculates the avera ge of a given set of values.
MAX ( ) calculates the maxi mum value from a given set of values.
MIN () calculates the mini mum value from a given set of values.

For example, let's take the SUM ( ) function.

It adds the num bers in a rang e of cells.
To add, follow the given steps:
Select an empt y cell to hold a T•. •• 1 pi Use in Fonnufl • ; °'31
STEP-1 UNd •
f'llftdlan8,Flnnfll• lrn.atlllM• • • .=,Ilia-._~,,.f.
sum of the numb ers. For FUIICIIDnlllrary
• • I,
OlhclNIII W

F5 H
example, F5. 8 C D E F G

1 CORDOVA INTERNATIONAL SCHOOL

STEP-2 Click Formulas tab on the 2 TERM-I EXAMINATION CIASSVI
3
Ribbon. 4 Roll No Name English Maths Comp Sc. Total
5 1 Aablh 15 12
STEP-3 Click the Insert Function ~ ] ,
7
2
3 Shlllha
1c ,s
15
a
51

from the Func tion Library I

•
4llhaln
sHlmenlhl
71
a
58
57
grou p. The Inser t Func tion 10
11
IJelnvl
7 llllffll
74
16
M
71
7S
77
dialo g box appe ars. INllhe 15 75
lllalt1 ShlllZ -

c••,.,.,.., I
 cli ck th e O K
select SU M fu nc tio n an d
button- A ne w di al og bo x
ap pe ar s. ~ ,....,...._11.....,. -..... __ Ika~.
or.-,-..,,:_....,._ LiJ
m be r fie ld s i.e . -. .. ~
rype th e ar gu m en ts in nu of th ei r Ii
fin d th e su m
the ra ng e of ce lls to
contents. H er e, it is CS:ES.
~:
re su lt ap pe ar s in
Click th e O K bu tto n. Th e
srrP·6 the de sir ed cell. Step-4: Select
~; c: ;- -- --~:;;--...., .- -~
M- -. click OK r--.--- - -g
SU ~
~OO-hgflp
b,..0111111~

...
1
A
PS
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.
C
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CORDOVA INTERNATIONAL
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TDM-1 IXAMINATION (CIA
SS VII
2 I

-
J
Com o Sc. Total
J
Enstlsh M aths
4 Roll No Nam e
5
•
1Aa kelh
210..0 ..k
15
7S
12

,.
II 10'
257
~ ' I

-~~....._.--;c,.~ \...
•m 7 JSh lihe u 15
J
71 51 7S
I 411 MM I

. 71 ll
u 57

Slep-5·• Typ
e _ I
, ~-11om~1o
tc,,a ndlo . .
-1.ag1a1
-f w ad •. ..- •
10
5Hi m-h l
.JMINI 74 14
71
7S
77
'\
\
l
I
ceJls range here 11 711N tna r I
u I Nllhll 45 15 7S
1 Su m of the con
ten ts 1
~,tt sftt¢ ;!)
~,
N 4 • N l "'-1 / ~
-/ ~ . ¥":I ;

t of (C5 :E5 ) cel ls

in th e sa m e m an ne r.
You can use ot he r fu nc tio ns

4#:t{ijfj,ff u,,,,,, n co mm an d
FOR MU ~

fx l: AutoSum
lnlert 13 "-1 tly Used •
• !1 1.oga1 •
lrJ Tact •
11 •
llJ •
l: AulDSum
a.._..,
• Loglc:,II •
•
UNd • l!'J Tlll t.
li1 Flrwldll • a
• •

0 . a lim e. • •
a.
You can use Ins ert Fu nc tio Function El Flnandll • Iii 0.. 81 Time. 11 · l'llll ellan llln, y
y gro up of
from the Function Librar Funcllon lb
Excel 2016
FORMULAS/Formulas ta
b to ins er t a Exce12013
.
function in Excel 20 13 /20 16
the ma tic s ., .-~U
Cro ss Cu rri cu lar - Ma
b
Practical In C om pu te r La stu de nts .
a wo rks he et an d ca lcu lat e average ma rks of all the
Create
Guidelines:
as sh ow n.
STEP·!: Create the wo rks he et
era ge ' in G4.
STEP-2: Add a ne w co lum n 'Av
STEP-3: Click in the cell GS.
tab -+ Ins ert Fu nc tio n.
STEP-4: Click the Fo rm ula s log bo x
Se lec t AV ER AG E fro m the Ins ert Fu nc tio n dia
STEP-5:
and click OK.
mb er l box and click OK.
STEP-6: Type the range as CS:ES in the Nu
firs t stu de nt. Drag an d
STEP-7: You ge t t ne average ma rks of
cells.
copy the for mu la in oth er
me 'Marks.xlsx'.
STEP-8: Save the wo rks he et wi th the na

m
-
G SORTING DATA cular order (ascending or des~
t of da ta ac co rd ing to a parti
Arranging a .given se . ,..----.... .
. . To so rt da ta, fo llow the gi ven steps : ,-- : Cli ck
1s called sorting Ste p-2

STEP·l Se

STEP·2 Click
lec t th
the
e ce
Da
lls
ta
l@wl
to
tab
so
on
rt th
th
e
e
da
Ri
ta
bb
in it.
on . . Data tab

..,,..,,I..,.· .~,,.,.... /
•• •· ., .._ II
' c"~~~,;;~:;~~
=~t7•-"i~
EP · 3 Click So rt ~ from the Sort & Filter tit-'i- :J A
Mr--J:=I C
- t~
ST ar s. c o~Ro=-= vA~
o:'-:-: ,N=TE_j, _~ LJ .~
rt di alo g bo x ap pe • -,= i--- =-t=
group. The So I Tl I

!
Select the options you want.
RollNo

STEP·LJ •
For example, Total in Sort by
, Values in Sort
r.
On, Largest to Smallest in Orde Step- I: Select
STEP·S Click the OK bu tton. the cells

,
,~"',,
A I I I C
CORDOVA INTERNATIONAL SCH
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a. TIMfol lXAMINATIOH lCW , VII
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4
I
RollNo
-
IAIIIIIII
Ellllllfl....
.. ,...._,_..
,~
_....

·a -,-; :;;-; IO
71',_ ··- 77 ,....,,. U!
,~
~-,-!ll

.
•
.,•
Step-5: Click OK 1 IINIM
7 zln .-,,k
IJNnwl 74 . 14 , , ,. '~.-~,
n 1;,_--z,- 11 '%.~,o
..i,lU,
I .. "'m
""""ll
..

Step-4: Select the

t
I. lhlld
71 II
II -~:•" ,M

-
I
so "' •Jftl
options for sorting
.. IHlfflwfll 17
,.
71
u" ; a •a•·. tal
-~ a i
J/ - ;~ 1 • • .:...;-
If f t If I - • / ""-t n -+,' - . ... . . n ,
~ i ~-

sorted data

J rtif1j ii h 'ti !£JU ·f·§J ftJ

◄
I 1

You can use Sort command from

the
tab to sort
DATA I

fll1Il1
ll
]1T 'r;a..,
Sort ,... , l,Re app ly
. ~AdYtrtetd
fll ...T,...;,". "'
r; ;l

ij - "'".
"""-..
,-.
Sort & Filter group of DATA/Data IClrtUMllr
Excel 2016
the data in Excel 2013/2016. Excel 2013 I

.
Perform thef-4llowingtasks:
et.
1. Add~ re records in the 'Marks' workshe
erage column.
2. Sort the data on the basis of Av

c••,. ,. ,..•
 orERATION S_oN CELLS AND COLUMNS/ ROWS
0 can perform different operations like ed'tin
. '
.
1 g copym d I ti' · · ·
g, e e ng, movmg, resizing,
yoll . in cells and cell contents. Edi
. hng means overwriting or modifying cell
forJ11atttng t' learn about all these operations.
tents. Le s
coll ricing Cell Contents
overW
rite the contents of a cell' select the cell and type the new data in the cell and
fo overw
the Enter key. Your data gets modified ·
press

---
A,: • • [;]••
. 111 •

, , u•1~•1~•.A.·j• •••~ I•. ~~,..•Ii - • _ :i

U•1ffi·1 - ll!. W· ~~ ~
~.·.A.•I•••un 1· • ... • 1

POl'lt r; r. ..,,_ ,. I/
.... ,. ,. ......, r.
B C D E F' .AIIIA BCD E F
1
2 Ct*="-r--r-- -t-- -jr- --~ 2 Ctrttla
Mlllt
- -~-~I
r - -~ 7~ ~ - -_-~r~- 3
3- M•=lz•~ i -- T--:
Rici Rice
4
: .!'.=h,-at --+---
- - J'W ---1-1 Select cell-+ type new
Bari• data -+ press Enter key
6
7 _ 1,.:;01_t1___-t-- ---t--- --+- -+-- -ll1
I

Modifying Cell Contents Partially

Minor errors in the contents of a cell can be corrected by partial modification.
To modify cell contents partially, follow the given steps:
STEP· 1 Select the cell.
STEP·Z Click at the Formula box or press F2 key or double-click on the cell itself.
STEP·3 Now, modify the contents and press the Enter key.

~ I C E F
1
2 _ Ctrtala Step-2: Click at 2 aREA
S l ......,"l --
M_llt
.,_ +-- -tt Fonnula box I M111t Step-3: Modify
Rice the contents
..!s - ---'lce~ -4--_-_::....~-...:t-=-=-=-==...::;-- t---TI
-tR
Whttt '
I llr11y
7 MUltt
•

d
 Practical In Computer Lab Cross Curricular - Mathernaucs ~ •
1
Pe·rform the following tasks : .. ..
1. Open Microsoft Excel 2010.
2. Enter the prime numbers 2, 3, S, 7, 11, 13, 17, 19 in cells Al, A2, A3, A4, AS, AG, A7, A8 respective! 4
3. Replace the contents ofthecellsA7 and AB with numbers 23 and 29 respectively. y, '

4. Save it with the name 'number.xlsx'.

Deleting Cell Contents

I You can delete the contents of a cell very easily.
To delete cell contents, follow the given steps :
STEP·l Select the cell(s).
"J" •If.A•• •• ···- •
STEP·2 Click H ome tab on the Ribbon. '":" : ·11, ii--,-rn·,·.;.4.I••• •• 1• • : ~ • • •

STEP·3 Click Clear la·I .'":I':::~,.

from the Editing O:-'::::E~A=:;::l C DEF
-~=·:;~==::::::::l
~:..;:;::~~~-~ G

A#:t{ij ft,tf kt, ttJ:; ·t·Mtif HOME

:I AutoSum • AT
.W.
~::Sum. ~T f)
You can use Clear command from the Editing li]FIU• z
11'11
group of HOME/Home tab to delete the I
.~
# deer•
.
I Sort & Find &
FIiter • Select •
Sort& Find&
• · Select•
content of the cells in Excel 2013/2016. Edti Eclti

Excel 2013 Excel 2016

I
Keyboard Shortcut
Select any cell and press Delete key to remove the contents of the eel I.

I Practical In Computer Lab

Perform the following tasks :
1. Open tbe worksheet 'number'. 2. Delete the contents of cells A7 and AB.
3. Save the worksheet.

Copying Cell Contents : Copy and Paste

~ can copy the contents of a cell to other cells by using Copy and Paste c::,:::~ .,
 eps .
of a cell, follow the given st '
lep-2: Click
en ts
t}teCOnt
c0PY 5e Ject the cell or a range of cells. For • • ft '
fo • • · :A:A
1
~rfP' example, B3 .
Click the Home tab on th
e Ribbon. B C D E

~ from th e Clipbo ard -~1

~ffp,l Click Copy 2
~ff p·J 3
group. th e sa me 4s
here you w ant
Click the cell w 6
conten t. For exam ple, B8. 7
p.
Click Paste ~ from the O
ipbo ard grou
~~ i,
~,,,.. "
~ ,'(. ~ -_=_:jll- •A' ,: ••
I.•• ~ -• • ll, o•l!i- 11 ,1 ~~
•T alo •
t
■ !J! J
4• , ■ - __ r: ......., ,. / ,fiC II• •
• ~ B I U• rEB • ~• ,. I
- t,,i ifl} II. I
~
_.._
~
..
r.;

A
,_,

. (·

8
1,,1MIiz•
C D E F I
G 1
I
"
1
Cereals Fru its I
I I

'
I Cereals
2
3 M11zt Mln,o
I
•,
-- 11
2
~='"- t~ C ... ... ... ..- -- r- --
+- -+ -- 4
s
Rice ADDII
WhNt Grapes
I

JContent pasted j I
,
I
' Rlct Step-4: Click the cell1 + - --11
6 Birley Banana l I
~s_-- -- -'-W=h"-'-t------:-81~na-na---,--; content > + - -11 MIilet orantt.--- I
I
1
: ? i to paste the I
7
I
1 _!_:..- - ' --~~--c::::

-
a
Q -
M1lz1 r'
I
-
I• •-- · -
l I
I

--- I

~
IHOMel
,.ro. :.
·/A· •.
Jffif1zli'iflCot!py'iJanJd 'iPa·3st·§e coJmftmJands from the .... :..,
,ro
/Cllbrt •!11 .,,.. ,: jc.lbrt • l 11

I I U · ' EB· ~· A ·
• r u • 83· ~· A · . ~
, , You can use
,;
,_,.I; Fonl
d
E/Home tab to copy an
~
,.... __d r. Fonl
Clipboard group of HOM Excel 2016
cells in Excel 2013/2016. Excel2013
paste the content of the

ut and Paste
Moving Cell Contents : C Step-2 : Click
n m ov e th e co nt en ts of a cell to 15~ -:. r --- ,--
Home tab ' ~ - - -I J.

You ca 1 r,i..

m e ot he r lo ca tio n. Y ou ha ve to us e C ut
so
and Paste co m m an ds .
m ov e th e co nt en ts of a cell, follow the D E F
To ck Cut 1- --- -'--- a
-- -:. .-~ Step-3 : Cli
_1__ __ __-i- -- -- --
given steps: .--_L.._---L_ _____J____.
. -- T.7":.;.._--r:-:-=-=-------
Se le ct th e ce ll or a range of cells. 2
1---;-
3
STEP·1 4
For example, B3. s Wheat Step-I :
n. Select the cell
om e tab on the Ribbo 6 'Ba rte
C lic k th e H
STEP·Z 7 MIiiet
~
~~-;~~::;;;;:::;::i ;;;;~::::t;;;;:::t
from the Clipboard
[!] 8
STEP-3 Click Cut
gr ou p .

Co•puter1•6
a1
.~
 Click the cell where you want to move the content. For example, B8.
STEP-4
STEP-5 Click Paste / ~I from the Clipboard group.

Step-5:
Click Paste

N • • 1 11, Mlllt
N
C 0 E F A 8 C 0 E F
8

I
1
Z Cereals Fruits
""
1
2 Ce reals

J Maize J
4 Rlct
4 Rlct
Whttt 5 Whttt
•--=-155-+------+'-81
=r1=, ~i==:.=.---+-, Step-4: Click the cell
7-4-----+=M=lll=tt'-F-"'==------!:::,,(
11--=- to paste the content ,,___,___ _ •
7
Bari•
MIiiet Content moved
• • Maize

. .f.fflfii
~fl!<¾S#i1flbi,tti,J . I
HOME I Hom,

You can use Cut and Paste commands from

the Clipboard group of HOME/Hom e tab to
/Ctllbtl C6Jt
•!11 ·I,: ,:
P1111 Ill• I / II •,EB· , ~- .6. ·
,.
~ x . /Cellbll
"!- ~
~,,, ·)A",;
I I U •IE!J.i ~-.6.•
. ":
move the contents of a cell to another ,.,.........., ,ont -
"' ..........., II ,..
location in Excel 2013/2016.
" -
~

Excel 2013 Excel 2016

Perform the following tasks:

1. Open the worksheet 'number'. .~· , . ~-
..
-
... ... _...,,,, ~

2. Copy:t,tt'~,range from A2 to A4 cells and place it in D2 to D4 cells using Copy and Paste comm~nds.
3. Move contents of cell D2 : D4 to C2 : C4 using Cut and Paste commands
.. .

Keyboard Shortcut
❖ Press Ctrl+C to copy the text. ❖ Press Ctrl+X to cut the text. ❖ Press Ctrl+V to paste the text.

Inserting Cells
To insert cells, follow the given steps:
STEP-1 Select the cell or a range of cells where you want to insert the cells. For
example, B5.
STEP-Z Click Home tab on the Ribbon.
STEP· 3 Click the drop down list arrow on the Insert from the Cells group. A ~q,,_,,..,,
list appears.

Coaputers•6
m
 ·ck Insert Cells options. The Insert d.IaIog box a
4 Cl t . ppears.
~rfP' row. choose the required option from the dialog b F
11.

5 l" n' and chc •

k t
h
e OK bu tton. ox. or example, Shift cells
~rfP' dow
that a cell is inserted above the selected cell and the other cells are shifted
see
yot.1
dowtl· Slep-3: Click Insert
dro down list arrow

Cereals Fruits
M1lz1 Mang~
F Rlct Apple
_-- 1_,.,____._1 1I_1--r-- ---/l+f'---IL L]'11
____j-l-__:==7 Grapes
·~ -;----r---r-+--++--k=rJ
-
..!!!__

l
- c ereals ·F
ilC I
Wh11t Bln1n1
I
-4: Select 1-- t--- --L L.JII B1rl1v Or1n11
---,~. .., = --+ --- +-- --- t--~ Step
- ___J

-- -- -- +1.
=---:--r---=::
=:..;-~ c~~1!_
J!l~~!t.
Step-1: t=~~==i==~===B
-__..t--~~-~1---l Insert Cells 1--- 1--- -Ll

Select the cell ,'- --1 --+ --- l-- lJ

Step-5: Choose any
option -+ click OK
Mllltt

I BMEHWHtslJ-I·fu\ii k the drop

I. ~,.
I- lnltlt Ctllt..
You can use HOME/Home tab and clic f- lnltlt Shttt lows r IIIMltShelllowt
from
down list arrow on the Insert command "tu lnttrt Shttt ,olumn1 '1" IIIM!t Sh ell ~
ion to
the Cells group. Select Insert Cells opt 11:m lnatrt Shttt am """ Shell
insert the cells in Excel 2013/2016. Excel 2013 Excel 2016

Practical In Computer Lab

2. Insert a cell between A3 and A4.
1. Open the worksheet 'number'.
4. Saveit.
3. Enter value 31 in the new cell.

Inserting Rows/Columns
To insert rows/columns in your works
heet, follow the given steps :
the row /co lum n adj ace nt to which you wish to insert a new
STEP·l Select
row 4.
row/column. Here, we have selected
STEP-2 Click Home tab on the Ribbon.
STEP-3 Click the dro p do wn list arr ow on the Ins ert from the Cells group. l~-- 1n..~•I
A list appears.
click the Insert Sh eet Ro ws op tio n to insert a new row or Insert Sheet
STEP· 4 Now,
lum ns op tio n to ins ert a new col um n. Here, we are inserting a new row.
Co
 Step-2: Click Home tab

•AA • • • ... ;J' t • '

11
--11.1-
83· .),• .6. · ■■■ •ii il· j ll:.,
1 •-·'

l9to1
,. 1 ,, ......, r:

~ - - - - ;8 -
. "c Step-3: Click Ins
_ __ drop down list arro - 1 - - --+rl- - - + -1
Cerea~_JFrults _ _ ______ - --·-
-- .Mlltt

Step-4: Click
Step- I: Select 1-1-----i--1 Insert Sheet Rows
the row

~,1~#~:t;a%i1~\1f,t~t,fi1P~J.1,f1.1c~J~•~)-.t-·M.·..t¥~~•,-~~~--■11t_:Ir~.-~;_T•:_:r7
1
I.,,.
You can use HOME/Home tab and click the • 1nstrtce11s- I- inNrtCells..
drop down list arrow on the Insert command r- JnstrtShNtBows ics lnsertSheet&owa
from the Cells group. Select Insert Sheet Rows l" 1nsertshtttco1umns "t" lnsertSheettounns
or Insert Sheet Columns option to insert row or IWl 1nstrtShttt ma t,-tShtet

column in Excel 2013/2016. Excel 2013 Excel 2016

Deleting Cells Step-3: Click

~ , "".:'" __ 3ai7K ,: • • Dele~e drop down
To delete cells, follow the given steps : llJ ~ - ··· ··· · · ·· · ·· ··' hst arrow
'"=" <I B U• I Ell • I at• .6. • ■ ■ <-v'-....,._v"nnllr-v'...,,,...
STEP-1 Select the cell or a range of
I

I
r cells you want to delete.
I
I
STEP-2 Click Home tab on the Ribbon.
2
3
Cereals

4
s
STEP-3 Click the drop down list 6 1---1---'--""1.---.--.--1 Step-4: Click t - -- i -_ .

arrow on the Delete I~0e1etej,,j

7
a Delete Cells 1--------i---11

from the Cells group. A list Step-1:

Select the cell ~ "'!' ('
..
appears. -
" I - - • •• 1 -·r ~
., _ .

~ (a X 'ciai.4 ..• ••liii!•· §

~ju. ;·,K ,: ol
STEP-4 Click Delete Cells '"=" :Ja,-· U: ·EB·:;-~• .6,•1■ ■ ■ IJ II!
I Iii· \!'
option from the list. allllft
l~ r.
1M .
,_
(•
r.
J,I WhNt
~ r;, ~

~ A B C D E
The Delete dialog box appears. lllW 1 I
&ot"°"""'
~·
2 Cereals Fruits I
STEP-5 Choose the required option you OK
3
4
Main
Whtlt
M1n10
l
s
want from the dialog box. 6
Blrtev
Mlet
G!IMS
81111111 I '
STEP-6 Click the OK button.

, &:ti,,t,t,ui,t,,.,.t. mtit
Step-6: Click OK

I. ~,. .
·-
7

- ----
Orann

-- - --- - I

.ril· ~
You can use HOME/Home tab and click the drop ~ Ilti.t. Ca.
down list arrow on the Delete command from ~ Dellte ShNt lows

the Cells group. Select Delete Cells option to r o...ShNteounns

llil D11111$111t
delete cells in Excel 2013/2016.
Excel 2013 Excel 2016

Computers•6
 ·ng Rows/ Columns
0efe tl .
elet e row s/c olu mn s in you r wo rks hee t' follow the giv en ste ps:
fo d ·h
1 Select the row /co lum n which you WIS to delete. Here, we have selected row 4.
sreP-
sreP-2 Click Home tab on the Ribbon.
SrEP"3 Clic k the dro p dow n list arr ow on the Delete (~ 0e1"!H
from the Cells group. A
list app ear s.
k the De lete Sheet Rows opt ion to dele te the row or Delete Sheet Columns
Clic
g the row.
option to delete the column. Here, we are deletin
Step-2: Click
Home tab

!
I
.-,-11',....E!J;·;~•,A•.. /•, ■ ■ IJltll '■• !:.,i"
I
r; ........
t
r.

C D E F
II

Cereals
·Cereals
Maize
Ji Maize Wheat
s Barley
s, Step-4: Click MAiet
6I Delete Sheet Rows ■...c....i---+---+---+ Entire row deleted
71
11
9I ,

~~'
•• -
--.1
'· - Sl..o

I t#:f{ijtJ,tfUJ,t(J')·t·Mtii
You can use HOME/Home tab and click
the drop
from the
down list arro w on the Delete command j x DIMtaSIINt&,ws

or Delete wDIMta ShNt Columns

Cells group. Select Delete Sheet Rows
Sheet Columns opt ion to dele te a row or colu
mn in = DIMtaSJINt

Excel 2013 Excel 2016

Excel 2013/2016.

Adjusting Row Height/ Column Width

s:
To adjust the row height, follow the given step
cell in the row.
STEP-1 Select the row or place the cell poi nte r on any
STEP-2 Click Home tab on the Ribbon.
and select Row Height opt ion
STEP-3 Click Format l8 Form1t•! from the Cells gro up
from the list.
k OK but ton . The hei ght of the
STEP-4 Enter any value in the box tha t app ear s. Clic
row gets changed.

c••,., .,. .,
 ..,.. • 1111~ ~ • ...._., I• tr. in
1~ i • r.1•·
I.LJ ~ ·
.
, _ <$
c.1

11 U•
,.,.
, 11 ,

m·
1t.· ,: • i;;
.... '
__
•-•-·
.,. , .11, • • • "" • ,· 1hl ,_ 1iC11••
:t"11o111t• Iii• zr Cl'1I
~
~ ...... .........
a•-·-~ ·
·c .....,..
M • t ~~ Step-I: Select , ._. • ....,.
A A I the row ~-+-- '"l""H H c.MIIIIM-
- ·- - _J _,....._ ~CIYM-
Cereals

-::,=:~::;.t::=:::~ --.............
--~=-...,:;:.::.;a:n --r--
I
_ _.i=:...-~i:.-..-+- --r-1. Step-3: Click Fonnat
-+ Row Height ......
...........

To adjust the column width, follow the given steps :

STEP--1 Select the column or place the pointer on any cell in the column.
STEP--2 Click Home tab on the Ribbon.
STEP--3 Click Format [!mFormlt•Ifrom the Cells group and select Column Width option
from the list.
STEP--4 Enter any value in the box that appears. Click OK button. The width of the
column gets changed.

,r-.;;,
Column l .

2 Cereals ~
. -
-.- .-
J MIiie ....
a--c--
4 +-----+lb
~ =---i==--,,~ --tt Step-3: Click Fonnat 111
.,...._
s WhNt -+ Column Width .,..._ 1
■~
. t----+.la
~ rlty
~ -f='
Bl=llllll
c.;;.;;.....-i- ---tl,.,.--",........,..,__----...,._,_,......-JH ---- Step-4: Enter
7 MIiiet ~ M10t•aw-. value ➔ click OK S'
S'
Note : You can also adjust the row height or column width by dragging borders of row
header or column header.
Do You Know
The default row height is 14.50 and the default column width is 8.09.

Excel 2013/2016 Updates -

You can use HOME/Home tab --+ Format from the Cells
:c .......
group and select Row Height or Column Width option to
_ c......._
..,........
_ Cillllll!I _ _
adjust the row height or column width in Excel 2013/2016.
AIMIC......, _...CIIIIM...
Excel 2013 Excel 2016

IJI Coapaterr6 Cc

I ~,LI
 0 FILL . d d
ill feature ~se to enter a predefined series of
Au r
Yo u ne ed to sp ecify
lS
the first two v~ta such as te~t ?r
0e,4010 fa worksheet qm ck ly. ues of the senes m
t va lue of the series
fl1111vers in mine the incremen ·
~Ll to deter . ... .
0rd
er 1e • 1 2, 3, 4, ............... I
"""•

exaf11P · 1 3, 5, 7, ... ... ... ... ... .. . • • • • • • •••

for I

me r~ c da ta se rie s an d ser ies of dates, weekdays or months.

cal'l create both nu
en steps :
YoLl numeric data senes, follow the giv
create value s of da ta int o tw o adjacent cells and select both the
fo Enter the first two
~rfP'1 cells.
le pres en t on the low er right corner of the selected cells and
~rfP·Z Click the Fill hand a to be filled with the series of numbers.
drag it to enclose the de sired are
---
!5 ,. ~ r

lie
~
[o . -;Ju- -;' A"•· • - ~
. X cia, (

'-:- ~,·I/
I
. ~ •i'- --- -'- -- ~• -

I U•1EB • ~ • A •, ■■■ I
,_. lb•1!·11U~-, EB •1& • A• ■ U· 1 EB• 1 ~• A·1 ■
•
•
,_ ~

.
,.,. r, AIM
r, ~r,1
,.,.
~
,.. r.
~r.
u (· .,,11· I
~r,
12 •• .-.1
• • .,, l A I C D'
U
I C D ~
D ,l{f A
-' · ·A I C 1
1 2 1
l 2 1 2
2 I
I 4 I I
4 s 4
4 5
I
Step-2: Click and drag Fill handle 7 I
the Fill handle I 7
I'
'7 Step-I : Enter first two data I I
1 values and select both cells •m- I

- --
..10 - ....
,_ l
'-
,_ . ._...

,r
a pred efine d series of da ys, fol~ow the givden stepts·:t
To create
STEP·l Enter the first value of
the series m ac e11 an se1ec 1 •
le an d dr ag it to enclose the desired area to fill with the
STEP·2 Click the Fill hand
series of data.
-,
~ ---
1 f.i ~ . r-
,
~ ... •'"

~ . •Ill ·,A" .. • • !.1

·- • f'"'":"T
1,1,
[0 X
~ : · 1 I U· ,83• 1~• A•1
· •• •
,.. r.
r. 1
,.,.
r.
a .. r,

,, Sund
C
~
12
A
• •
I
Step-2: Click and
drag the Fill handle 1
_..illll A I 2
1
I
2
4
I
5
4
s
I
-
7

ft,.
c••,. ,. ,. .,
 Practical In Computer Lab
Perform the following tasks :
1. Open the worksheet 'number'.
2. Create a numeric data series from 51, 53, 55, 57, 59, 61 In cells starting from 02:
07 using Auto~·
feature.
~
3. Create a month series starting from January.

Creating Custom Lists

You might have a list that is very often used. Instea d of typin g the list each time,
you
create your own lists called custom lists and use it with Auto Fill feature.
can
Have a look at this list of perip herals that are used regularly.
Let us create a list that can be used frequently.
CPU
To create custom list, follow the given steps :
STEP .. 1 Click on File tab--+ Options. The Excel Options dialog box appears. Printer
STEP .. 2 Click Advanced optio n from the left pane Scanner
--+ Edit Custom Lists •ker
under General section.

--...... -m
!5 ~ ,,,.. :_· '~1-
1 --

; '" ~
0-
■ -Ao
Information about Bookl
....... --•- . . . . .;_._,.___,,__ _ _ _ _ _ _ _ _,
□ --·-

---
~ ~
£I C,., □ -------oi-
1M
lllM•- ---
d a. ,.,..,._
- ......_ __ ---- □-----
I

ill
,,_ I ~-- -.nl-..... ,-tGltllll
1 . . - - - - - 1, lll __ ..,.,.u,u ·-- Step-2: Click Advanced
option-+ Edit Custom Lists
11-- -ll ll)- - -~-= -~ - ~:::::::-:~~:--V--------'v---J
llalll

....
l'ltnc

$Mils.id
I w.ti11oa1c • I
Step- I: Click
File tab -+ Options
.
.....
.................,_
--- m---.. --.-•-
·--·-· '--------.H(.___J
~--..i
Ill- - . - .

.... ......,
• C.... 1111 .......... .......... .

-....--
liJ c,IMt _..,._..,, □
v....
£J M
=•I
~ 11,-,.Ji01,.. ...... □-..........
I
I
.TM,.MP M .......
.......,._....,... ra- Iii
I e,..,.2:11,..__.

STEp .. 3 Type your new list in the List entries box.

Step-6: Click
STEP .. 4 Click Add butto n and you see your list in the Custo m lists. OK button

STEP-5 Click OK butto n to finish .

STEP-6 Click OK butto n to close Excel Optio ns dialog box.
Now, use this list with the Fill handl e.

~,, ~
Co■p■ters•6
 CPU CPU
Ke~ oard

Step-4 : Click H- -- --•- - - - M_ouse_ _

Add button Printer
t-t-- --- Jlspeaker L Scanner
S eaker
t---+- - --'- -- - -

Tick (/ )the corr ect opti on.

.
Fill handle is •········ •·•·················to fill the series of data
1
' (a) double-clicked Q (b) right-clicked O {c) dragged 0
in the cell.
............................... key 1s used to mod ify the contents
z. (~) Fl O (b) FS O (c) F2 0
............. key.
To remove cont ents of cell, sele ct it and press ..............
3.
(a) Esc
D (b) Enter D (c) Dele te 0
8 MORE ON FORMATTING DATA
need to form at the data . You
To make a wor kshe et mor e attractive and readable, you
Num ber grou p in the Hom e
have learnt how to use the com man ds of Font grou p and
p in the Hom e tab.
tab. Let us lear n som e of the com man ds of Alignment grou
Alignmen t Of Text
Alignment refers to the way in whi ch text is placed
in a worksheet. To alig n the text we use com man
ds
like Top Align, Mid dle Alig n, Bottom Alig n, Alig n ~ A B

Text Left, Center and Alig n Text Right. 1

2

To align the text of the cell, follow the given step s:

3
4
5
STEP-1 Select the cell or rang e of cells. 6

STEP-2 Click Hom e tab and select any of the given

com man ds from the Alig nme nt grou p.
 For Vertical Alignment
❖ Top Align I• Ialigns the text to the top of the cell.
❖ Middle Align I• Ialigns the text to the vertical middle of the cell.
❖ Bottom Align I• Ialigns the text to the bottom of the cell.
For Horizontal Alignment
❖ Align Text Left I&Ialigns the text to the left of the cell.
I ❖ Center l• Ialigns the text to the horizontal center of the cell.
❖ Align Text Right I• Ialigns the text to the right of the cell.

CORDOVA --
CORDOVA
CORDOVA CORDOVA CORDOVA CORDOVA
-
Alignment options

Orientation Of Text
Orientation refers to the rotation of text in a desired angle. To rotate the text of the
cell, follow the given steps :
STEP--1 Select the cell or range of cells.
STEP--2 Click Home tab.
STEP--3 Click the drop down list arrow on the Orientation ~ from the Alignment
group and select the style of your choice.
I ----
Is_ ~- Step-2: Click : .·. '." . :.:zil :-:-

--
·r
(>

""
Home tab - C
lo X C6I •Ill ·'K ,; - • [;]r..J ~ ~ - .: ~CGrdblll
0
-. "'(•l
~
c - . i r. -
I
D· , o• , 4'•.ol.· • • •
r, -- ic
•
ll
Clodoolot
T•
;::,:'I
~
R
D n
12 • • ~ I COAOOVA • T•I.P <t
>
_._ Down
·- G I 0 0
I D ~'l'- <'o 0 ;io
I 1~ A B C
,
j
~<9 ~<b V 0 0
a: 0
~ <
2 CORDOVA
3 "\
\

\ l cP A 0
u )>
4 ~ I \ ,7
5 '\.i Step-1 : Select~ , • Orientation options
6 the cell Step-3: Click Orientation
-- - drop down list arrow

Wrapping Of Text
Wrap text allows you to fit the long text that was extended to the adjacent cells in the
~ tiple Jines of a cell.

Co■p■ter1•6

11... 'PjJ
 t follow the giv en ste ps :
we teX I Step-2: Click
Home tab
fO
1~P 5e}eCt the cell. •1ll •Ii,,; • •
11 U· IB• ,4- ,4. ■■
tflP'!
,
~rfP'l click
CJtC
El"
. k J-lome tab.
Wrap text
1~1from the Ail A
IJ
B
...
• •
r,

I, lnordw

1 r--1 C -1 0 [
~rfP'; Alignment gro up. 2 lnOfdtr I_
must first bellevt that w. can. •b
I \1 __

a ed, wt

- _D
1
·• t- +- -~- Step- I: Selec t ! Step- 3: c'1ick
ext
s
the cell
tnordtr

~·
to

..,,111ust You w~ll see ~ong text that was extending

to the adjacent
the same cell.
cells will be displayed in multiple lines of
flrst
t,elttvt
t11atwt
can,

·~HHIHH~1•1·•·~,1il
HOME l ~

Pi: can use the commands from the Alignment

group of HOME/Home tab to align, wrap and
•• II•·
I• I KB ~•
Alignmfflt
~

r;,
--..,._••·.It
11 ~ !1 !1 ~-
,;

rotate the text of the cells in Excel 2013/2016. Excel 2013 Excel 2016

-8 PRINTING A WORKSHEET
heet and get a har d copy of your data.
nt a wo rks hee t or a par t of the wo rks
You can pri
en steps :
To print a par t of the worksheet, follow the giv
t is to be printed.
STEP" 1 Select the dat a on the worksheet tha
STEP..2 Click the Fil e tab.
kstage View.
STEP· 3 Select the Print opt ion from the Bac ..---....-----------..-,
STEP-4 Click Pri nt but ton.
Step-4: Click
~ .,. (>
'
I Print button
"'
o!. ~ . ·l 11 -: , . •• •-r;i ~
~ ~ BI l.1 •,1EB• & •4· 1 ■■■-iJ
. 1
_ r, -
_ ,. , Kharif Crops Rabi Crops
Wi.t
A1 Jr1 IChartf erope
• t_ Rice
MIiiea Gnm
.d A B C
1 Kharif Crops Rabi Crops Cotton Suprt lM

2 Rice Wheat
3 MIiiets Gram
4 Maize
S Cotton
6 Jute ,.
Mustard
Supn:ane
Barley ~~
.. ..
Mlllv: 1MS'- a
~

- Step-3:
7 \ I I Select Print
a: \ IMI~ w w
9 \ ~ Polnl! Orlnlllon
..in
" ' • "TI Step- I: Select ,._ .'b -=-- - - - - f.j ◄ 1 oi l •

-, I j the data I

Computers-6

~ t,
 #i!MtHfkHti@·OMl·------ Print
To print a worksheet in Excel 2013/2016, follow the f! 1
-··
given steps :
STEP· l : Select the data on the worksheet that is to
be printed.
STEP·2 : Click the - /- tab.
STEP· 3: Click Print option from the Backstage view.
STEP·4: Click Print button on the Print pane. Excel 2013

More Fun In Lab

1. Create the worksheet as shown using Microsoft Excel. Calculate
~ A B C
-
the Simple Interest and Amount.
Principal Rate of Time ~

Also perform the following tasks: 1 (Rs.) Interest(%) (Years)

(a) Sort the data in ascending order on the basis of Amount 2 2500 7 4
column. 3 8000 5.5 2
4 3e00 10
(b) Change the row height of all the rows. 5
5 1000 12 9
(c) Changethecolumnwidthofeachcolumn.
I 2. Create the custom list having all the prime numbers between 0 and 100.

4; . .
❖ Microsoft Excel is used to do lot of calculations using formulae and functions.
❖ The basic types of operators are arithmetic, relational and logical.
❖ Every formula in Excel must begin with an equal (=) sign.
❖ Formulae can be copied by writing the formula only once and then dragging the Fill handle.
❖ Arranging a set of data in ascending or descending order is called sorting.
❖ Fill handle on the lower right comer of the selected cell is dragged to enter a predefined series of data.
I ❖ Alignment group in the Home tab have the commands to align, wrap and rotate the text in the cells.

Use Cordova Smart Class Software on the smart board in class to do these exercises.
I
EXERCISES
I
Section-A
• Picture Quiz
1. Identify the icon used to align the text to the left of the cell.

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2. Identify the icon used to wrap the text in a cell.
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c:J. .-\1:.swer th e fo llo w in g
1. Write th e or de r of pr
ec ed en ce of operators.
?
d logical op er ato rs us ed for
2 Wha t ar e re lat io na l an
n co m m an d us ed for?
3. Wha t is th e Or ie nt at io
ite a fo rm ul a in Excel.
4. Mention th e ru les to wr ions.
e ty pe s of er ro rs yo u ge t wh ile performing calculat
,. Expla in th
fo rm ul a co pi ed to ot he r cells in Microsoft Excel?
6. How is a
da ta in Microsoft Excel.
7. Write the ste ps to so rt
rk sh ee t?
8. I lo w do you pr in t a wo )
lic ati on -b as ed Qu es tio ns
SC> Computer ln Ev er yd ay Li fe (A pp
m ar ks of all su bje cts on a sp re ad sh ee t us in g Microsoft Ex.ee
l Sr.e
1. Hiya h.>s enter ed the qu ickly?
ca lcula te th e av er ag e m ar ks. Ho w can she do th at :,,.. f=
wan ti, tu
ed in a sp re ad sh eet alo ng wi th th ei r na::-..e
d in Microsoft Ex a! wr:=
s in a class ar e en ter
2. MnrkH,-;core d by stu de nt de nt s, wh ich co mm an
Wt· w~in t lo hove a
m er it list of the stu
tll' t<1111pllsh thi s task?

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