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UDISE

The document provides detailed instructions for certifying student data, addressing common errors such as incomplete forms, invalid academic streams, and incorrect medium of instruction. It outlines specific steps to resolve each issue, including verifying school profiles, downloading reports, and updating student records. The guidance is aimed at ensuring all student details are accurate and complete before certification.

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Prajwal Agrawal
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88 views4 pages

UDISE

The document provides detailed instructions for certifying student data, addressing common errors such as incomplete forms, invalid academic streams, and incorrect medium of instruction. It outlines specific steps to resolve each issue, including verifying school profiles, downloading reports, and updating student records. The guidance is aimed at ensuring all student details are accurate and complete before certification.

Uploaded by

Prajwal Agrawal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Instructions

for
Certifying
Student Data

Version 1.0

1
1. Disabled submit button
Error: “The All forms (GP, EP, FP, VP and Finalize) not completed for the students”
Steps to Resolve:
Before certifying, ensure that all student details are completed, including GP, EP, FP, and VE (if applicable).
a. To check the status, follow these steps:
b. Navigate to the List of Active Students.
c. Locate the column named "Entry Status".
d. Ensure that the status is marked as "Completed" for all students.
Alternative Method:
a. Go to the List of Active Students.
b. Download the Excel file from the top corner of the page.
c. Open the spreadsheet and filter the data accordingly.
d. Identify students whose form details are incomplete.
e. Complete their details and save the changes.

2. Class 11th and 12th for Academic Stream as per the school
Error: “Students having an Invalid Academic Stream”
Step to Resolve:
a. Review the School Profile to verify the Academic Stream
b. Download the Report “List of Active Students” in the Report Module.
c. Open the Spreadsheet and filter the data.
d. Compare and identify the student whose academic Stream is mismatched.
e. Access the Enrolment Profile and modify the appropriate “Academic Stream opted by the student”.
f. Save the changes.

3. Medium of Instruction
Error: “Students having an Invalid Medium of Instruction”
Steps to Resolve:
a. Review the School Profile to verify the valid MOI for different classes.
b. Compare the MOI listed in the spreadsheet with the school's official MOI.
c. Identify students whose MOI is incorrect.
d. Access the Enrollment Form for the student in the system.
e. Select the appropriate MOI from the available options.
f. Save the updates.

2
4. Invalid Section
Error: “Students enrolled in a valid class but an invalid section”
Steps to resolve:
a. Download the list of active students from the Reporting Module.
b. Open the spreadsheet and filter the data by section.
c. Verify whether the section currently exists.
d. If the section does not exist, the school user can reassign the student to a different section using the "Section
Shift Module."

5. Vocational Issues
Error: “Number of Students not having vocational details updated (for schools having vocational courses only)”
Steps to Resolve:
a. Check the School Profile in SDMS to identify the vocational courses (sectors and job roles) applicable for
secondary and higher secondary classes.
b. Open the spreadsheet and filter the data for Classes 9, 10, 11, and 12 to compare with the valid vocational
courses.
c. Identify students with incorrect or missing vocational details.
d. Access the Enrollment Form for the respective student in SDMS.
e. Update the form with the correct sector and job role, then save the changes.

6. Language Issues
Error: Students are assigned an invalid language based on the school's profile.
Steps to Resolve:
a. Access the School Profile and verify the valid languages available for each educational stage (Pre-Primary,
Primary, Upper Primary, Secondary, Higher Secondary).
b. Open the spreadsheet, filter the data by educational stage, and identify students assigned an invalid language.
c. Find the student's record in the system.
d. Open the Student Form and select the correct language as per the school's profile.
e. Save the changes.

7. Sector (Trade Sector)


Error: “Students having an Invalid Sector”
Steps to Resolve:
a. Review the school profile to confirm the valid sector.
b. Download the "List of Active Students" report from the "Reporting Module."
c. Open the spreadsheet and filter the data accordingly.
d. Identify any missing or incorrect sector/trade details.
e. Navigate to the Vocational Education Details section and update the Trade/Sector and Job Role.
f. Save the changes.

3
8. Sub Sector (Trade Sector)
Error: “Students having an Invalid Sub Sector”
Steps to Resolve:
a. Review the school profile to confirm the valid sector.
b. Download the "List of Active Students" report from the "Reporting Module."
c. Open the spreadsheet and filter the data accordingly.
d. Identify any missing or incorrect sector/trade details.
e. Navigate to the Vocational Education Details section and update the Job Role.
f. Save the changes.

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