Microsoft PowerPoint 2010 for

Microsoft Windows
 What is PowerPoint?
 Microsoft PowerPoint is a closed source
commercial presentation program
developed by Microsoft.
 Presentations
 A presentation is a collection of data and information that

is to be delivered to a specific audience.

 A PowerPoint presentation is a collection of electronic

slides that can have text, pictures, graphics, tables,

sound and video. This collection can run automatically or
can be controlled by a presenter.
 PowerPoint
 With PowerPoint you can

 Enter and edit text easily

 Change the appearance of information
 Organize and arrange information
 Incorporate information from other sources
 Present information in a variety of ways
 Collaborate on a presentation with others
 Create a New Presentation
 Select “File” then
“New”
 Shortcut: Hold the
Control button, then
press „N‟ for “New”
 Open an Existing Presentation
 Select “File” then
“Open”
 Shortcut: Hold the
Control button, then
press „O‟ for “Open”
 Saving a Presentation
 Select “File” then
“Save As”
 Shortcut: Press f12
to Save the file with
a new name
Close a PowerPoint Presentation

Close a presentation by clicking the Close Window button.

 Displaying Slides
 While working with slides, power point
displays all the slides in a pane on the left
side of your screen.

 It has two tabs – slides tab and the outline

tab.
 Slides tab displays all slides as small pictures or thumbnails

 Outline Tab displays all test on the slides in outline form. This tab

does not show any graphics. It gives a quick over view of the slides.
 Managing Slides and
Presentation
 PowerPoint has five primary views -
 Normal view
 Slide Sorter view
 Notes Page view
 Slide Show view
 Reading view
Slide Views
Presentations can be viewed in a variety of
manners. On the View tab, the Presentation
Views group allows you to view the slides as
Normal, Slide Sorter, Notes Page, Slide Show,
Slide Master, Handout Master, and Notes Master.
 Managing Slides and
Presentation
• Normal View: This is the default view where you create and edit your

slides. You can also move slides in the Slides tab in the pane on the left.

• Slide Sorter View: In this view, miniature slides are arranged on the

screen. You can drag and drop slides to easily reorder them, and see
more slides at one time. This is a good view to use to confirm that you
have all the needed slides and that none have been deleted.
 Managing Slides and
Presentation
 Reading View: This view fills most of the computer screen with a

preview of your presentation. Unlike Slide Show View, it includes easily

accessible buttons for navigation, located at the bottom right.

 Slide Show View: This view completely fills the computer screen, and is

what the audience will see when they view the presentation. Slide Show
View has an additional menu that appears when you hover over it,
allowing you to navigate through the slides, and access other features
you can use during a presentation
 Formatting slides
 Go to the “Home”
ribbon then make
changes to the font
size and style of the
text.
 This Home tab also
allows you to
change all aspects
of the font size and
style.
 Backgrounds, Style, Fonts,
Colors
Go to the Design tab at the top of the screen to scroll through different
backgrounds and styles.

1. Click on themes 2.You can also 3. Allows you to

and go to the color change the font change Background
tab to change the and add some fun Styles and Hide
color of the theme. effects. Background
Graphics.
 Insert Pictures from Files
 Go to the “Insert”
ribbon then select
“Picture”
 Locate the image
file from the folder
to where it is saved.
 Select “Insert” from
the dialog box.
 Format Pictures
 To resize the image, click on the picture to surround the
image with a blue box.
 Drag the corner dot away from the center to make it larger
and toward the center to make it smaller.
 Insert Clip Art
 Go to the “Insert” ribbon then select “Clip Art”
 Enter search terms in Clip Art search pane on the
right and select image.
 Insert a Header and Footer
 Go to “Insert” then “Header and Footer”
 This dialog box allows you to add a date
and time on the slide.
 Insert a Hyperlink
 Go to the “Insert”
ribbon then hover
over “Links” then
select “Hyperlink”
 Copy and Paste the
Link from the
website into the
“Link” box.
 Insert Tables
 Go to the “Insert”
ribbon then select
“Table”
 Move the mouse
over the table
illustration to select
the size of the table
you would like to
use.
 Insert Charts
 Go to the “Insert”
ribbon then select
the “Chart” button.
 Option to choose
from Area, Bar,
Line, Pie and
several other Chart
Options.
 Add a Slide Theme from Gallery
 Go to the “Design” ribbon
 Select a design theme from the Theme
toolbar.
 Slide Transitions
 Transitions are the animation-like effects that occur in
Slide Show view when you move from one slide to the
next during an on-screen presentation. You can control
the speed of each slide transition effect, and you can also
add sound.
 Go to the “Transitions” ribbon
 Select desired Transition from toolbar
 Applying a slide transition to all
slides
 Select the slide you want to modify.
 Select the Animations tab.
 Locate the Transition to This Slide group. By default,
No Transition is applied to each slide.
 Click the More drop-down arrow to display all transition
effects.
 Click a slide transition effect to apply it to the selected
slide.
 Click Apply To All to apply the transition to all slides in
the presentation.
 ANIMATION
Custom Animation is a set of effects which can be
applied to objects in PowerPoint so that they will
animate in the Slide Show Power Point.
Animations control how objects move onto, off
of, and around your slides .They can be added
under the Custom Animation function or through
the use of Visual Basic for Applications (VBA).
 PowerPoint provide four
types of Animations :-
 Entrance Animation :- An Entrance animation
determines the manner in which an object appears on
a slide; for example, an object can move onto a slide.
 Emphasis Animation :- An Emphasis animation does
something to draw attention to an object; for
example, the object can become larger.
Exit Animation :-An Exit animation determines the
manner in which an object leaves a slide; for example, an
object can move off a slide.

Motion Paths Animations :-A Motion Paths

animation determines how an object moves around a slide; for
example, an object can move from left to right.
 Applying Entrance Effects
Step 1 :- On your slide, select the text, image, shape, or
other object you want to apply an entrance effect to.
Step 2 :- Go to Animations →Animations →Custom
Animation.

PowerPoint highlights the Custom Animation button,

and the Custom Animation pane appears.
Step 3 :- On the Custom Animation pane, click Add Effect
and then choose Entrance from the drop-down menu.
PowerPoint displays a list of entrance-related effects.
Step 4 :- Click the effect you want to apply to your object.
Step 5 :- If you're happy with your decision, click OK.
PowerPoint modifies the Custom Animation pane to reflect
your newly added effect.
Applying Emphasis Effects
Applying Exit Effects
Applying Motion Effects
 Difference b/w Transition Effect
&Animation Effect
Transition Animation
Effect Effect
Transition can change only between Animation can change over many
two states. states.
Transitions control how your Animations control how objects
presentation moves from one slide to move onto, off of, and around your
the next. slides.

Slide transitions are the animation Animation effects are applied to

effects that are applied to whole slide objects (text, shape, picture etc.) on a
. slide.
For a slide you can have only one Each object on the slide can have
transition effect . multiple animation effects.
 Rearrange Slides
 To move a slide, click on the slide thumbnail
in the left column
 Drag and drop the slide at the desired location.
 To move consecutive slides at one time,
click and hold the Shift key as you select the
slides you want to move.
 Drag and drop the slides at the desired location.
 Preview a Presentation
 Go to the “Slide Show” ribbon
 Select the point in the slide show that you
would like to begin viewing.
 From beginning
 From current slide
 The shortcut key is F5
 Print Handouts
 Select “File” then
select “Print”
 A dialog box
appears that allows
you to change the
printer and select
the number of
copies to be printed.
 You can also select
to print handouts of
the slideshow.
PowerPoint Handouts
 PowerPoint
includes a feature
to print the slides
as handouts.
 You can distribute
the handouts to
give the audience
an idea about the
presentation.
 You can specify
the number of
slides on each
page and the
layout by clicking
Handout Master on
the View menu.
 Printing Presentations

 You can print the entire presentation or

only a few selected slides, handouts, and
speaker notes from your presentation.
 You can also create an outline that lists
the contents of the slides and the images
used in the presentation.
 Printing Presentations
Print an entire Presentation

All: To print an entire presentation, in the Print range area, click All.
Next, in the Print what Box, click Slides, and then click OK.
 Printing Presentations
Print Specific Slides

Specific Slides: To print only specific slides, in the Print range area, click
Slides. Next, enter the slide numbers if you want to print slides individually or
enter the slide range if you want to print a range of slides, and then click OK. .
 Printing Presentations
Print Handouts and Notes Pages

•Handouts: To print
handouts, click the Print
what box, click Handouts,
and then click OK.

•Notes Pages: To print the

notes from your
presentation, click the
Print what box, click
Notes Pages, and then
click OK.
Making PowerPoint Slides

Avoiding the Pitfalls of Bad Slides

 Outline

 Make your 1st or 2nd slide an outline of

your presentation
 Ex: previous slide
 Follow the order of your outline for the rest
of the presentation
 Only place main points on the outline slide
 Ex: Use the titles of each slide as main points
 Slide Structure – Good

 Use 1-2 slides per minute of your

presentation
 Write in point form, not complete
sentences
 Include 4-5 points per slide
 Avoid wordiness: use key words and
phrases only
 Slide Structure - Bad
 This page contains too many words for a
presentation slide. It is not written in point
form, making it difficult both for your
audience to read and for you to present
each point. Although there are exactly the
same number of points on this slide as the
previous slide, it looks much more
complicated. In short, your audience will
spend too much time trying to read this
paragraph instead of listening to you.
 Slide Structure – Good

 Show one point at a time:

 Will help audience concentrate on what you
are saying
 Will prevent audience from reading ahead
 Will help you keep your presentation focused
 Slide Structure - Bad

 Do not use distracting animation

 Do not go overboard with the animation

 Be consistent with the animation that you

use
 Fonts - Good

 Use at least an 18-point font

 Use different size fonts for main points and
secondary points
 this font is 24-point, the main point font is 28-
point, and the title font is 36-point
 Use a standard font like Times New
Roman or Arial
 Fonts - Bad
 If you use a small font, your audience won‟t be able to read what you have written

 CAPITALIZE ONLY WHEN NECESSARY.

IT IS DIFFICULT TO READ

 Don’t use a complicated font

 Colour - Good

 Use a colour of font that contrasts sharply

with the background
 Ex: blue font on white background
 Use colour to reinforce the logic of your
structure
 Ex: light blue title and dark blue text
 Use colour to emphasize a point
 But only use this occasionally
 Colour - Bad
 Using a font colour that does not
contrast with the background colour is
hard to read
 Using colour for decoration is distracting
and annoying.
 Using a different colour for each point is
unnecessary
 Using a different colour for secondary
points is also unnecessary
 Trying to be creative can also be bad
 Background - Good

 Use backgrounds such as this one that are

attractive but simple

 Use backgrounds which are light

 Use the same background consistently

throughout your presentation
 Background – Bad
 Avoid backgrounds that are distracting
or difficult to read from
 Always be consistent with the
background that you use
 Graphs - Good

 Use graphs rather than just charts and

words
 Data in graphs is easier to comprehend &
retain than is raw data
 Trends are easier to visualize in graph form

 Always title your graphs

 Graphs - Bad

January February March April

Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
 Graphs - Good

Items Sold in First Quarter of 2002

100
90
80
70
60
Blue Balls
50
Red Balls
40
30
20
10
0
January February March April
 Graphs - Bad
100

90
90

80

70

60

Blue Balls
50
Red Balls

38.6
40
34.6
30.6 31.6
30 27.4

20.4 20.4
20

10

0
January February March April
 Graphs - Bad

 Minor gridlines are unnecessary

 Font is too small
 Colours are illogical
 Title is missing
 Shading is distracting
 Spelling and Grammar

 Proof your slides for:

 speling mistakes
 the use of of repeated words
 grammatical errors you might have make

 If English is not your first language, please

have someone else check your
presentation!
 Conclusion

 Use an effective and strong closing

 Your audience is likely to remember your last
words

 Use a conclusion slide to:

 Summarize the main points of your
presentation
 Suggest future avenues of research